MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, FEBRUARY 8, 2023
CALL TO ORDER
The Mayor called the meeting to order at 4:30 p.m.
ROLL CALL
Council Present: Susan Santangelo, Mayor
Tony Trembley, Vice Mayor
Kevin Kildee, Councilmember
Martita Martinez-Bravo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session items into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2)
Number of Potential Cases: Two
B. Conference with Real Property Negotiator
Authority: Government Code Section 54956.8
Property: 123 West Calle La Guerra Ct, 2361 Barry Street, and 4562 Paseo Girasol APNs: 157-0-090-185, 162-0-011-050, 163-0-460-415
Agency Negotiators: City Manager, City Attorney, Assistant City Manager, Community Development Director, Assistant Community Development Director, Finance Director
Negotiating Parties: Vivian Sonne, Rico Jennie C EST, and William Berg Under Negotiation: Price and terms of payment
5:00 P.M. CALL TO ORDER
The Council reconvened with no reportable action taken from the Closed Session.
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APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
C. Project HOPE Recognitions
• Deputy Jason Halvelka – Crisis Intervention Team Deputy of the Year • Lizet Garcia – Susan Luckey Award Recipient
A public comment was made by Timothy McGarry.
Commander Tennessen honored Deputy Jason Halvelka and Lizet Garcia, recognizing them for their service and dedication to the community and the success of Project HOPE. Mayor Santangelo presented the honorees with Certificates of Recognition.
CONSENT CALENDAR
D. City Council Meeting Minutes
Approved the minutes of the regular meeting of January 25, 2023.
E. Disbursements
Adopted Resolution No. 2023-12 approving disbursements.
F. Amendment to City Council Policy 3.01, Budget and Fiscal Adopted amendment to City Council Policy 3.01, Budget and Fiscal.
G. Policy 1.05 – City Council Meetings
This item was pulled from the consent calendar for further discussion.
H. Healthy Camarillo Ad Hoc Committee Formation
1. Established the formation of a Healthy Camarillo Ad Hoc Committee; and
2. Confirmed the Mayor’s appointment of Mayor Santangelo and Vice Mayor Trembley to the Committee.
I. Blanket Purchase Orders for Fleet Department
Authorized the Purchasing Officer to increase the blanket purchase order 23492 for Ventura County Auto Supply not to exceed $60,000.
J. Traffic Signal Improvements at Las Posas and Temple - Project No. TS-5094
1. Authorized an appropriation of $425,000 from available Capital Improvement Projects Fund Balance; and
2. Authorized the City Manager to execute Public Works Contract No. 2023-1 with Taft Electric Company in an amount not-to-exceed $752,280, and authorized a contingency in the amount of $112,900 for a total authorization expenditure of
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$865,180; and
3. Authorized the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
4. Authorized the City Manager to execute Professional Services Agreement No. 2023-2 with Flowers and Associates, Inc., in an amount not-to-exceed $134,563.50 for Construction Management Services and authorized a contingency in the amount of $20,200.50 for a total agreement authorization of $154,764; and
5. Authorized the City Manager to execute future amendments to the Agreement with Flowers and Associates, Inc., for unforeseen additional services up to the authorized contingency amounts.
K. North Pleasant Valley Groundwater Desalter – Project No. WT-11-01
1. Authorized the City Manager to execute Professional Services Agreement No. 2019-92D with Brown and Caldwell in an amount not-to-exceed $386,953.10 for additional engineering services and authorized a contingency in the amount of $60,000 for a total agreement authorization of $3,315,448.15; and
2. Authorized the City Manager to execute Professional Services Agreement No. 2019-93E with Water Systems Consulting Inc. in an amount not-to-exceed $250,650 for additional construction management services and authorized a contingency in the amount of $40,000 for a total agreement authorization of $3,910,782; and
3. Authorized the City Manager to execute future amendments to the Agreements with Brown and Caldwell and Water Systems Consulting Inc. for unforeseen additional services up to authorized contingency amounts.
MOTION to approve Items D through K, with the exception of Item G.
Councilmember Martinez-Bravo moved, Councilmember Trembley seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
L. Policy 1.05 – City Council Meetings
Councilmember Kildee requested additional information pertaining to the amended policy. City Manager Ramirez provided an overview of the proposed amendments to Policy 1.05 pertaining to City Council Meetings. Staff recommended moving the public comment period for items not on the agenda to 6:00 p.m. The amended policy gives the Mayor flexibility to manage the meeting agenda and helps ensure all members of the public are provided the opportunity to speak at a time convenient to the community.
MOTION to adopt amendment to Policy 1.05 pertaining to City Council Meetings.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
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L. Fiscal Year 2022/23 Mid-Year Budget Report – Approve the FY 2022/23 Mid-Year Budget Report and Authorize the City Manager to Adjust the FY 2022/23 Budget and Make the Necessary Appropriations
Finance Director Uribe presented a PowerPoint reviewing the mid-year budget report and proposed adjustments to the budget.
MOTION to approve the FY 2022/23 Mid-Year Budget Report and authorize the City Manager to adjust the FY 2022/23 Budget and make the necessary appropriations.
Vice Mayor Trembley moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
PUBLIC HEARINGS - NONE
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Mayor Santangelo asked the meeting to be adjourned in the memory John Reardon.
Vice Mayor Trembley announced Safe Kids Ventura County, in partnership with Ventura County Fire Department, provides free car seat education. To make an appointment, contact [email protected].
Councilmember Tennessen announced Seabee’s 81st Birthday Bash is February 25. The Point Mugu Air Show is March 18 and 19 with performances by the US Air Force Thunderbirds and the US Navy's Blue Angels.
RECESS
Council recessed back to closed session at 6:31 P.M.
The City Attorney announced Councilmember Kildee would be recused due to a conflict of interest and would not return to Closed Session.
RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
The following people addressed the City Council: Timothy McGarry, Aluāsha McGarry, Bellarue McGarry, and Patricia McGarry.
ADJOURN
The meeting adjourned at 7:12 p.m. in the memory of John Reardon.
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ATTEST:
Mayor Cit y Clerk