Agenda — Camarillo City Council, February 22, 2023

AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, FEBRUARY 22, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*NEW GENERAL PUBLIC COMMENT TIME 6:00 P.M.* (FOR ITEMS NOT ON THE

AGENDA)
4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1): 3 Cases

1. City of Thousand Oaks; Camarillo Sanitary District; City of Simi Valley v.

California Regional Water Quality Control Board, VCSC Case No. 562021 00549601CUWMVTA

2. Camarillo Sanitary District, City of Simi Valley, City of Thousand Oaks, Central Valley Clean Water Association, and Southern California Alliance of Publicly Owned Treatment Works v. State Water Resources Control Board, FCSC Case No. 22CECG02195

3. OPV Coalition v. Fox Canyon Groundwater; Ventura Superior Court Case No. 56 202100555357CUPTVTA
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of February 1, 2023 and regular meeting of February 8, 2023.

C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

D. Annual Committee Reports
Recommendation : Receive and file the annual reports from representatives on the Camarillo Council on Aging, Ventura County Area Agency on Aging Advisory Council, Ventura County Air Pollution Control District Advisory Committee, and the Ventura County Citizen Transportation Advisory Committee.

E. Revenue & Expenditure Report for January 2023
Recommendation : Receive and file report.

F. Investment Reports for January 2023
Recommendation : Receive and file reports.

G. Resolution Rescinding Resolution No. 202036 Regarding the Local State of Emergency
Recommendation : Adopt a Resolution rescinding Resolution 202036.

H. Adoption of 2023 Legislative Platform
Recommendation : Adopt the proposed 2023 Legislative Platform.

I. Amendment to City Council Policy 3.08, Payment Methods Recommendation : Adopt amendment to City Council Policy 3.08, Payment Methods.

J. Amendment to City Council Policy 3.10, Governmental Accounting Standards Board (GASB) Statement No. 54
Recommendation : Adopt amendment to City Council Policy 3.10, Governmental Accounting Standards Board (GASB) Statement No. 54
K. Amendment to Policy 3.11, Continuing Bond Disclosure Recommendation : Adopt amendment to City Council Policy 3.11, Continuing Bond Disclosure
L. Document Systems / URM Technologies, Inc. Agreement Amendment<br> Recommendation : Authorize Agreement Amendment 2021176A with Document Systems / URM Technologies, Inc. for an amount nottoexceed $155,000 for extended records conversion services.

M. MS Office 365 Software Licensing Subscription Upgrade – First Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021178A based upon CompuWave Quote 95693 and sign change orders as needed.

N. Resolution Approving Request for Solid Waste Franchise Agreement Extension Recommendation :

1. Adopt a Resolution approving a fiveyear extension to Solid Waste Franchise Agreement CC 201415, with E.J. Harrisons & Sons, Inc., for solid waste handling services with a determination that extending the Franchise Agreement is exempt from CEQA pursuant to Section 15061(b)(3) as it can been seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and

2. Authorize the City Manager to send a letter to Contractor approving an extension to the Agreement term for a term of up five years, effective July 1, 2024 to June 30, 2029.

O. Tract 56712 Lennar Homes (Northwest Corner of Springville Drive and the U.S. 101 Freeway) – Resolution Approving Tract Map and Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents Recommendation :

1. Adopt a Resolution approving the final tract map and improvement plans and acknowledging receipt of agreements, securities, and other necessary documents; and

2. Authorize the Mayor and the City Engineer to sign the final tract map; and

3. Authorize the City Manager to sign other necessary documents; and

4. Authorize the City Engineer to sign improvement plans for Tract 56712; and

5. Approve issuance of a Water WillServe letter.

P. Award City Hall Parking Lot Lighting Project AS20224 to ABM Electrical and Lighting Solutions, Inc.

Recommendation :

1. Find that the City Hall Parking Lot Lighting Project AS20224 exempt from review under California Environmental Quality Act (CEQA) pursuant to Guideline Sections 15301 Existing Facilities and 15302 replacement or reconstruction of existing structures and facilities; and

2. Authorize the City Manager to execute Agreement No. 202311 with ABM in the amount of $237,904 and execute future amendments and change orders for unforeseen additional services up to the authorized contingency amount of $47,580 for a nottoexceed amount of $285,485.

DISCUSSION ITEMS
Q. Single Audit for the Fiscal Year Ended June 30, 2022 Recommendation : Receive and file report. (Informational only; no action necessary).

R. Review and Adopt FY 2023/24 Council Goals & Objectives Recommendation : Adopt FY 2023/24 Council Goals & Objectives.

S. Fox Canyon Groundwater Management Agency Proposed Replenishment Fees Recommendation : Direct staff to send a joint letter with Camrosa Water District to the Fox Canyon Groundwater Management Agency addressing the development and potential impacts of the proposed groundwater replenishment fees.

GENERAL PUBLIC COMMENTS 6:00 P.M. (NEW TIME)
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the public to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

PUBLIC HEARINGS NONE
CLOSED SESSION REPORT

ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk at 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. NEW TIME! General Public Comment Time is at 6:00 p.m. – This is when the City Council will receive general public comments for items not on the agenda. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – February 22, 2023

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