MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, FEBRUARY 22, 2023
CALL TO ORDER
The Mayor called the meeting to order at 4:30 p.m.
ROLL CALL
Council Present: Susan Santangelo, Mayor
Tony Trembley, Vice Mayor
Kevin Kildee, Councilmember
Martita Martinez-Bravo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Silvia Jaquez, Deputy City Clerk
Carrie Weal, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session item s into the record. Council recessed to Closed Session.
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1): 3 Cases
1. City of Thousand Oaks; Camarillo Sanitary District; C ity of Simi Valley v.
California Regional Water Quality Control Board, VCSC Case No. 56-2021- 00549601-CU-WM-VTA
2. Camarillo Sanitary District, City of Simi Valley, City of Thousand Oaks, Central Valley Clean Water Association, and Southern California Alliance of Publicly Owned Treatment Works v. State Water Resources Control Board, FCSC Case No. 22CECG02195
3. OPV Coalition v. Fox Canyon Groundwater; Ventura Superior Court Case No. 56-2021-00555357-CU-PT-VTA
5:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
The agenda was approved.
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ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Martinez-Bravo announced Ventura County Walk Against Hate will be on February 26.
Vice Mayor Trembley provided an update on the Drought Task Force.
CONSENT CALENDAR
B. City Council Meeting Minutes
Approved minutes of the special meeting of February 1, 2023, and regular meeting of February 8, 2023
C. Disbursements
Adopted Resolution No. 2023-14 approving disbursements.
D. Annual Committee Reports
Received and file d the annual reports from representatives on the Camarillo Council on Aging, Ventura County Area Agency on Aging Advisory Council, Ventura County Air Pollution Control District Advisory Committee, and the Ventura County Citizen Transportation Advisory Committee.
E. Revenue & Expenditure Report for January 2023
Received and filed the report.
F. Investment Reports for January 2023
Received and filed the report.
G. Resolution Rescinding Resolution No. 20 20-36 Regarding the Local State of Emergency
Adopted Resolution No. 2023-15 rescinding Resolution 2020-36.
H. Adoption of 2023 Legislative Platform
Adopted the proposed 2023 Legislative Platform.
I. Amendment to City Council Policy 3.08, Payment Methods Adopted amendment to City Council Policy 3.08, Payment Methods.
J. Amendment to City Council Policy 3.10, Governmental Accounting Standards Board (GASB) Statement No. 54
Adopted amendment to City Council Policy 3.10, Governmental Accounting Standards Board (GASB) Statement No. 54.
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K. Amendment to Policy 3.11, Continuing Bond Disclosure Adopted amendment to City Council Policy 3.11, Continuing Bond Disclosure.
L. Document Systems / URM Technologies, Inc. - Agreement Amendment Authorized Agreement Amendment 2021 -176A with Document Systems / URM Technologies, Inc. for an amount not -to-exceed $1 55,000 for extended records conversion services for building plans.
M. MS Office 365 Software Licensing Subscription Upgrade – First Amendment Authorized the City Manager to execute A greement No. 2021 -178A based upon CompuWave Quote 95693 and sign change orders as needed.
N. Resolution Approving Request for Solid Waste Franchise Agreement Extension
1. Adopted Resolution No. 2023 -16 approving a five -year extension to Solid Waste Franchise Agreement CC 2014-15, with E.J. Harrisons & Sons, Inc., for solid waste handling services with a determination that extending the Franchise Agreement is exempt from CEQA pursuant to Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and
2. Authorized the City Manager to send a letter to Contractor approving an extension to the Agreement term for a term of up five years, effective July 1, 2024, to June 30, 2029.
O. Tract 5671-2 Lennar Homes (Northwest Corner of Springville Drive and the U.S. 101 Freeway) – Resolution Approving Tract Map and Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
1. Adopted Resolution No. 2023 -17 approving the final tract map and improvement plans and acknowledging receipt of agreement s, securities, and other necessary documents; and
2. Authorized the Mayor and the City Engineer to sign the final tract map; and
3. Authorized the City Manager to sign other necessary documents; and
4. Authorized the City Engineer to sign improvement plans for Tract 5671-2; and
5. Approved issuance of a Water Will-Serve letter.
P. Award City Hall Parking Lot Lighting Project AS -2022-4 to ABM Electrical and Lighting Solutions, Inc.
1. Find that the City Hall Parking Lot Lighting Project AS -2022-4 exempt from review under California Environmental Quality Act (CEQA) pursuant to Guideline Sections 15301 Existing Facilities and 15302 replacement or reconstruction of existing structures and facilities; and
2. Authorized the City Manager to execute Agreement No. 2023 -11 with ABM in the amount of $237,904 and execute future amendments and change orders
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for unforeseen additional services up to the authorized contingency amount of $47,580 for a not-to-exceed amount of $285,485.
MOTION to approve Items B through P.
Councilmember Kildee moved, Vice Mayor Trembley seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
Q. Single Audit for the Fiscal Year Ended June 30, 2022 Finance Director Uribe provided an overview of the grant programs subject to the FY 2021/22 single audit process. For Fiscal Year ended June 30, 2022, a significant deficiency was identified on a single internal control compliance for a reporting requirement under the Federal Funding Accountability and Transparency Act (FFATA). The City concurred with the finding, submitted a response that was incorporated into the Single Audit report , and noted the requirement for future filings.
MOTION to receive and file report.
Councilmember Kildee moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
R. Review and Adopt FY 2023/24 Council Goals & Objectives Assistant City Manager Nichols presented a PowerPoint reviewing the City Council proposed revisions, additions, and deletions to the draft FY 2023/24 Council Goals & Objectives.
MOTION to adopt FY 2023/24 Council Goals & Objectives.
Vice Mayor Trembley moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
S. Fox Canyon Groundwater Management Agency (FCGMA) Proposed Replenishment Fees
Vice Mayor Trembley indicated FCGMA has initiated efforts to develop a proposed groundwater replenishment fee to be collected from pumpers and used in a reserve fund to purchase imported water from available supplies to augment the sustainable yields of the groundwater basins managed by FCGMA. The City and Camrosa Water District expressed mutual concerns that a uniform proposed fee structure was being considered rather than proportionate to the actual benefit of the water.
Terry Foreman, Camrosa Water District , stated a joint letter to FCGMA would express their concerns and would request an open stakeholder process to provide input into the development of this fee. Tony Stafford, Camrosa Water District, was
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available for questions.
MOTION to direct staff to send a joint letter with Camrosa Water District to the Fox Canyon Groundwater Manage ment Agency addressing the development and potential impacts of the proposed groundwater replenishment fees.
Vice Mayor Trembley moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
PUBLIC COMMENTS
The following people addressed the City Council: Zabrina Tipton, Juliana Boone, Michelle Sevilla, Patricia McGarry, Bellarue McGarry, and Aluāsha McGarry.
PUBLIC HEARINGS – NONE
CLOSED SESSION REPORT
The Council adjourned with no reportable action taken from the Closed Session.
ADJOURN
The meeting adjourned at 6:19 p.m.
ATTEST:
Mayor
Deputy City Clerk