Agenda — Camarillo City Council, March 8, 2023

AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MARCH 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*NEW GENERAL PUBLIC COMMENT TIME 6:00 P.M.* (FOR ITEMS NOT ON THE AGENDA)
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) Two potential cases
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA

PRESENTATIONS
B. Red Cross Month Proclamation Presentation
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

C. City Council Meeting Minutes
Recommendation : Approve Minutes of the regular meeting of February 22, 2023.

D. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements E. Confirm the Mayor’s Appointments to Council Ad Hoc Committees Recommendation : Confirm the Mayor’s appointments to the following Ad Hoc Committees:

1. Appointment of Councilmember MartinezBravo to the Library Ad Hoc Committee; and

2. Appointment of Councilmember Kildee to the Pleasant Valley Recreation and Parks District Needs Assessment Ad Hoc Committee.

F. SeeClickFix Software Renewal – First Amendment
Recommendation :

1. Authorize First Amendment to Agreement No. 202283 for annual software subscription renewal.

2. Authorize the City Manager to execute future change orders and auto renewals until termination.

G. Ditch, Culvert, and Detention Basin Maintenance MC20222 Agreement Amendment and Appropriation of Funds
Recommendation :

1. Authorize appropriations in the Mission Oaks MD1A, Spanish Hills, and Sares Regis Funds from available fund balances; and

2. Authorize the City Manager to execute Agreement No. 2022183A with United Storm Water, Inc. for an amount of $87,500 for a total agreement amount of $166,300.

H. Award Specification No. AS202217, Camarillo Ranch House Sewer Line Replacement to J&H Engineering General Contractors, Inc.

Recommendation :

1. Find that the Sewer Line Replacement Project AS202217 is exempt from review under California Environmental Quality Act (CEQA) pursuant to Guideline Sections 15301 Existing Facilities and 15302 replacement or reconstruction of existing structures and facilities; and

2. Authorize City Manager to execute Public Works Contract No. 202314 with J&H, in the amount of $129,371 and authorize a contingency in the amount of $32,343 for a total authorization expenditure of $161,715; and

3. Authorize City Manager to execute future amendments and contract change orders up to the authorized contingency amount.

I. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Resolution Accepting Public Improvements and Reduced Performance Security as Warranty Security
Recommendation : Adopt a Resolution accepting public improvements and accepting reduced performance security as warranty security for Tract 5979.

J. Tract 6038 Barry60, LP (2800 Barry Street) – Resolution Approving Tract Map Recommendation : Adopt a Resolution approving final tract map and authorizing the Mayor and City Engineer to sign the final tract tap for Tract 6038.

K. OnCall Trade Work – Contractor Amendments
Recommendation :

1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202292A with Arias Construction for a total agreement amount nottoexceed $90,000 for FY 2022/23; and

2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2022116A with MJB Electric for a total agreement amount nottoexceed $100,000 for FY 2022/23; and

3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2022130A with Travis Agricultural Construction, Inc. for a total agreement amount nottoexceed $75,000 for FY 2022/23; and

4. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work.

DISCUSSION ITEMS
L. Cooperating Agreement with Jamboree Housing Corporation to Serve as Partner for a Homekey Round 3.0 Project and Approval of Resolution Entering in Agreement and Authorizing City Manager to act on behalf of City as it relates to any agreements or actions to effectuate the Project.

Recommendation :

1. Adopt a Resolution authorizing the City Manager to execute CC Agreement No. 202315 with Jamboree Housing Corporation for Homekey 3.0 Project; and

2. Authorize the City Manager to take all necessary actions on behalf of the City in furtherance of the Homekey application as well as entering into agreements or amendments to agreements with Jamboree Housing Corporation for the establishment of a Homekey supportive housing and emergency shelter/navigation center; and

3. Determine that entering in the Agreement and approving this Resolution are exempt from review under the California Environmental Quality Act (CEQA) subject to the Common Sense Exemption per CEQA Guidelines 15061(b)(3).

M. Funding Agreement with Pleasant Valley Recreation and Park District for the Summer Concert Series
Recommendation :

1. Authorize the City Manager to execute Funding Agreement No. CC 20236 with Pleasant Valley Recreation and Park District for the Summer Concerts Series; and

2. Approve an appropriation of funds in the amount of $20,000 in Account No. 101 4500469.4644 from available General Fund Unassigned Fund Balance.

N. Transit Operations and Maintenance Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 202031E with RATP Dev USA, LLC dba Roadrunner Shuttle for rate increase and continue the payment method to account for variable demand for CAT services.

O. Resolution Authorizing Early Payment of 1.5 Years of Debt Service for Water Revenue Bonds, Series 2019
Recommendation : Approve a Resolution of the City Authorizing the Transfer of Funds in connection with the Outstanding Camarillo Public Finance Authority Water Revenue Bonds, Series 2019, and Approve Related Actions.

P. Fiscal Year 2023/24 Preliminary Budget Review
Recommendation : Provide feedback on the FY 2023/24 Preliminary Budget and receive and file the report.

PUBLIC HEARINGS
Q. FY 2023/24 CDBG Preliminary Allocations
Recommendation : Adopt a Resolution approving the CDBG preliminary funding allocations, for inclusion in the draft FY 2023/24 CDBG Action Plan.

GENERAL PUBLIC COMMENTS 6:00 P.M. (NEW TIME)
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the public to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

CLOSED SESSION REPORT

ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk at 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. NEW TIME! General Public Comment Time is at 6:00 p.m. – This is when the City Council will receive general public comments for items not on the agenda. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – March 8, 2023

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