AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of May 6, 2023 and the regular meeting of May 10, 2023.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for April 2023
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for April 2023
Recommendation : Receive and file report.
F. Ratification of Appointment of Resident Commissioner Area Housing Authority of the County of Ventura
Recommendation : Ratify the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : For the City Council to confirm the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA):
o Reappoint David Bora, Joanne Kennedy, and Sandra Melton each for twoyear terms expiring in June 2025; and
o Appoint Kathryn Tamashiro for a twoyear term expiring June 2025; and o Appoint Joseph Muklevicz for a oneyear term to fill an unscheduled vacancy expiring June 2024.
2. Investment Committee:
o Reappoint Wayne Davey for a twoyear term expiring June 2025; and
3. Area Housing Authority:
o Reappoint Brent Reisender for a fouryear term expiring June 2027; and
4. Citizen Transportation Advisory Committee:
o Appoint Daniel Goldberg to fill the alternate position for a fouryear term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA):
o Reappoint Nancy Rowe for a twoyear term expiring 2025.
H. Holiday Decoration Services MC20231 – Award of Contract Recommendation :
1. Find the Maintenance Contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement No. 202336 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment Recommendation :
1. Find the Stormwater Administrative and Technical Services Agreement Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement Amendment 202059C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (east side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities Recommendation : Adopt a Resolution exonerating securities for TT5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment 202054A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
Recommendation :
1. Authorize the City Manager to execute First Amendment 2022165A with Western NRG, Inc., in the amount of $61,748; and authorize a contingency in the amount of $9,262, for a First Amendment authorization not to exceed $71,010 and a total amended agreement amount not to exceed $86,928; and
2. Authorize City Manager to execute future change orders and Amendments up to the approved contingency amount for unforeseen additional devices.
M. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
3. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
4. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
5. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
6. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Recommendation : Authorize the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
Recommendation :
1. Authorize City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not to exceed total of $204,542; and
2. Authorize City/District Manager to execute future change orders up to the authorized contingency amount.
DISCUSSION ITEMS
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Recommendation : Receive presentation and provide comments to Ventura County Transportation Commission staff.
Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Recommendation : Adopt a Resolution approving the Zero Emission Bus Rollout Plan.
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 202048A
Recommendation : Authorize the City Manager to execute First Agreement Amendment No. 202048A with Charles Abbott Associates, Inc.
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Recommendation : Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Recommendation : Adopt a Resolution approving the fee for Electric Vehicle Charging Stations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers as soon as possible.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 24, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of May 6, 2023 and the regular meeting of May 10, 2023.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for April 2023
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for April 2023
Recommendation : Receive and file report.
F. Ratification of Appointment of Resident Commissioner Area Housing Authority of the County of Ventura
Recommendation : Ratify the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : For the City Council to confirm the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA):
o Reappoint David Bora, Joanne Kennedy, and Sandra Melton each for twoyear terms expiring in June 2025; and
o Appoint Kathryn Tamashiro for a twoyear term expiring June 2025; and o Appoint Joseph Muklevicz for a oneyear term to fill an unscheduled vacancy expiring June 2024.
2. Investment Committee:
o Reappoint Wayne Davey for a twoyear term expiring June 2025; and
3. Area Housing Authority:
o Reappoint Brent Reisender for a fouryear term expiring June 2027; and
4. Citizen Transportation Advisory Committee:
o Appoint Daniel Goldberg to fill the alternate position for a fouryear term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA):
o Reappoint Nancy Rowe for a twoyear term expiring 2025.
H. Holiday Decoration Services MC20231 – Award of Contract Recommendation :
1. Find the Maintenance Contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement No. 202336 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment Recommendation :
1. Find the Stormwater Administrative and Technical Services Agreement Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement Amendment 202059C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (east side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities Recommendation : Adopt a Resolution exonerating securities for TT5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment 202054A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
Recommendation :
1. Authorize the City Manager to execute First Amendment 2022165A with Western NRG, Inc., in the amount of $61,748; and authorize a contingency in the amount of $9,262, for a First Amendment authorization not to exceed $71,010 and a total amended agreement amount not to exceed $86,928; and
2. Authorize City Manager to execute future change orders and Amendments up to the approved contingency amount for unforeseen additional devices.
M. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
3. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
4. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
5. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
6. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Recommendation : Authorize the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
Recommendation :
1. Authorize City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not to exceed total of $204,542; and
2. Authorize City/District Manager to execute future change orders up to the authorized contingency amount.
DISCUSSION ITEMS
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Recommendation : Receive presentation and provide comments to Ventura County Transportation Commission staff.
Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Recommendation : Adopt a Resolution approving the Zero Emission Bus Rollout Plan.
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 202048A
Recommendation : Authorize the City Manager to execute First Agreement Amendment No. 202048A with Charles Abbott Associates, Inc.
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Recommendation : Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Recommendation : Adopt a Resolution approving the fee for Electric Vehicle Charging Stations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers as soon as possible.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 24, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of May 6, 2023 and the regular meeting of May 10, 2023.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for April 2023
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for April 2023
Recommendation : Receive and file report.
F. Ratification of Appointment of Resident Commissioner Area Housing Authority of the County of Ventura
Recommendation : Ratify the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : For the City Council to confirm the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA):
o Reappoint David Bora, Joanne Kennedy, and Sandra Melton each for twoyear terms expiring in June 2025; and
o Appoint Kathryn Tamashiro for a twoyear term expiring June 2025; and o Appoint Joseph Muklevicz for a oneyear term to fill an unscheduled vacancy expiring June 2024.
2. Investment Committee:
o Reappoint Wayne Davey for a twoyear term expiring June 2025; and
3. Area Housing Authority:
o Reappoint Brent Reisender for a fouryear term expiring June 2027; and
4. Citizen Transportation Advisory Committee:
o Appoint Daniel Goldberg to fill the alternate position for a fouryear term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA):
o Reappoint Nancy Rowe for a twoyear term expiring 2025.
H. Holiday Decoration Services MC20231 – Award of Contract Recommendation :
1. Find the Maintenance Contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement No. 202336 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment Recommendation :
1. Find the Stormwater Administrative and Technical Services Agreement Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement Amendment 202059C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (east side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities Recommendation : Adopt a Resolution exonerating securities for TT5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment 202054A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
Recommendation :
1. Authorize the City Manager to execute First Amendment 2022165A with Western NRG, Inc., in the amount of $61,748; and authorize a contingency in the amount of $9,262, for a First Amendment authorization not to exceed $71,010 and a total amended agreement amount not to exceed $86,928; and
2. Authorize City Manager to execute future change orders and Amendments up to the approved contingency amount for unforeseen additional devices.
M. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
3. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
4. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
5. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
6. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Recommendation : Authorize the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
Recommendation :
1. Authorize City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not to exceed total of $204,542; and
2. Authorize City/District Manager to execute future change orders up to the authorized contingency amount.
DISCUSSION ITEMS
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Recommendation : Receive presentation and provide comments to Ventura County Transportation Commission staff.
Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Recommendation : Adopt a Resolution approving the Zero Emission Bus Rollout Plan.
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 202048A
Recommendation : Authorize the City Manager to execute First Agreement Amendment No. 202048A with Charles Abbott Associates, Inc.
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Recommendation : Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Recommendation : Adopt a Resolution approving the fee for Electric Vehicle Charging Stations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers as soon as possible.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 24, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of May 6, 2023 and the regular meeting of May 10, 2023.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for April 2023
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for April 2023
Recommendation : Receive and file report.
F. Ratification of Appointment of Resident Commissioner Area Housing Authority of the County of Ventura
Recommendation : Ratify the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : For the City Council to confirm the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA):
o Reappoint David Bora, Joanne Kennedy, and Sandra Melton each for twoyear terms expiring in June 2025; and
o Appoint Kathryn Tamashiro for a twoyear term expiring June 2025; and o Appoint Joseph Muklevicz for a oneyear term to fill an unscheduled vacancy expiring June 2024.
2. Investment Committee:
o Reappoint Wayne Davey for a twoyear term expiring June 2025; and
3. Area Housing Authority:
o Reappoint Brent Reisender for a fouryear term expiring June 2027; and
4. Citizen Transportation Advisory Committee:
o Appoint Daniel Goldberg to fill the alternate position for a fouryear term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA):
o Reappoint Nancy Rowe for a twoyear term expiring 2025.
H. Holiday Decoration Services MC20231 – Award of Contract Recommendation :
1. Find the Maintenance Contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement No. 202336 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment Recommendation :
1. Find the Stormwater Administrative and Technical Services Agreement Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement Amendment 202059C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (east side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities Recommendation : Adopt a Resolution exonerating securities for TT5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment 202054A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
Recommendation :
1. Authorize the City Manager to execute First Amendment 2022165A with Western NRG, Inc., in the amount of $61,748; and authorize a contingency in the amount of $9,262, for a First Amendment authorization not to exceed $71,010 and a total amended agreement amount not to exceed $86,928; and
2. Authorize City Manager to execute future change orders and Amendments up to the approved contingency amount for unforeseen additional devices.
M. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
3. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
4. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
5. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
6. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Recommendation : Authorize the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
Recommendation :
1. Authorize City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not to exceed total of $204,542; and
2. Authorize City/District Manager to execute future change orders up to the authorized contingency amount.
DISCUSSION ITEMS
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Recommendation : Receive presentation and provide comments to Ventura County Transportation Commission staff.
Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Recommendation : Adopt a Resolution approving the Zero Emission Bus Rollout Plan.
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 202048A
Recommendation : Authorize the City Manager to execute First Agreement Amendment No. 202048A with Charles Abbott Associates, Inc.
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Recommendation : Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Recommendation : Adopt a Resolution approving the fee for Electric Vehicle Charging Stations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers as soon as possible.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 24, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of May 6, 2023 and the regular meeting of May 10, 2023.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for April 2023
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for April 2023
Recommendation : Receive and file report.
F. Ratification of Appointment of Resident Commissioner Area Housing Authority of the County of Ventura
Recommendation : Ratify the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : For the City Council to confirm the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA):
o Reappoint David Bora, Joanne Kennedy, and Sandra Melton each for twoyear terms expiring in June 2025; and
o Appoint Kathryn Tamashiro for a twoyear term expiring June 2025; and o Appoint Joseph Muklevicz for a oneyear term to fill an unscheduled vacancy expiring June 2024.
2. Investment Committee:
o Reappoint Wayne Davey for a twoyear term expiring June 2025; and
3. Area Housing Authority:
o Reappoint Brent Reisender for a fouryear term expiring June 2027; and
4. Citizen Transportation Advisory Committee:
o Appoint Daniel Goldberg to fill the alternate position for a fouryear term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA):
o Reappoint Nancy Rowe for a twoyear term expiring 2025.
H. Holiday Decoration Services MC20231 – Award of Contract Recommendation :
1. Find the Maintenance Contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement No. 202336 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment Recommendation :
1. Find the Stormwater Administrative and Technical Services Agreement Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement Amendment 202059C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (east side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities Recommendation : Adopt a Resolution exonerating securities for TT5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment 202054A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
Recommendation :
1. Authorize the City Manager to execute First Amendment 2022165A with Western NRG, Inc., in the amount of $61,748; and authorize a contingency in the amount of $9,262, for a First Amendment authorization not to exceed $71,010 and a total amended agreement amount not to exceed $86,928; and
2. Authorize City Manager to execute future change orders and Amendments up to the approved contingency amount for unforeseen additional devices.
M. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
3. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
4. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
5. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
6. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Recommendation : Authorize the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
Recommendation :
1. Authorize City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not to exceed total of $204,542; and
2. Authorize City/District Manager to execute future change orders up to the authorized contingency amount.
DISCUSSION ITEMS
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Recommendation : Receive presentation and provide comments to Ventura County Transportation Commission staff.
Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Recommendation : Adopt a Resolution approving the Zero Emission Bus Rollout Plan.
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 202048A
Recommendation : Authorize the City Manager to execute First Agreement Amendment No. 202048A with Charles Abbott Associates, Inc.
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Recommendation : Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Recommendation : Adopt a Resolution approving the fee for Electric Vehicle Charging Stations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers as soon as possible.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 24, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of May 6, 2023 and the regular meeting of May 10, 2023.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for April 2023
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for April 2023
Recommendation : Receive and file report.
F. Ratification of Appointment of Resident Commissioner Area Housing Authority of the County of Ventura
Recommendation : Ratify the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : For the City Council to confirm the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA):
o Reappoint David Bora, Joanne Kennedy, and Sandra Melton each for twoyear terms expiring in June 2025; and
o Appoint Kathryn Tamashiro for a twoyear term expiring June 2025; and o Appoint Joseph Muklevicz for a oneyear term to fill an unscheduled vacancy expiring June 2024.
2. Investment Committee:
o Reappoint Wayne Davey for a twoyear term expiring June 2025; and
3. Area Housing Authority:
o Reappoint Brent Reisender for a fouryear term expiring June 2027; and
4. Citizen Transportation Advisory Committee:
o Appoint Daniel Goldberg to fill the alternate position for a fouryear term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA):
o Reappoint Nancy Rowe for a twoyear term expiring 2025.
H. Holiday Decoration Services MC20231 – Award of Contract Recommendation :
1. Find the Maintenance Contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement No. 202336 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment Recommendation :
1. Find the Stormwater Administrative and Technical Services Agreement Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorize the City Manager to execute Agreement Amendment 202059C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (east side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities Recommendation : Adopt a Resolution exonerating securities for TT5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment 202054A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
Recommendation :
1. Authorize the City Manager to execute First Amendment 2022165A with Western NRG, Inc., in the amount of $61,748; and authorize a contingency in the amount of $9,262, for a First Amendment authorization not to exceed $71,010 and a total amended agreement amount not to exceed $86,928; and
2. Authorize City Manager to execute future change orders and Amendments up to the approved contingency amount for unforeseen additional devices.
M. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
3. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
4. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
5. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
6. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Recommendation : Authorize the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
Recommendation :
1. Authorize City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not to exceed total of $204,542; and
2. Authorize City/District Manager to execute future change orders up to the authorized contingency amount.
DISCUSSION ITEMS
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Recommendation : Receive presentation and provide comments to Ventura County Transportation Commission staff.
Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Recommendation : Adopt a Resolution approving the Zero Emission Bus Rollout Plan.
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 202048A
Recommendation : Authorize the City Manager to execute First Agreement Amendment No. 202048A with Charles Abbott Associates, Inc.
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Recommendation : Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Recommendation : Adopt a Resolution approving the fee for Electric Vehicle Charging Stations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers as soon as possible.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 24, 2023