City Council Minutes – May 24, 2023 Page 1 of 6
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 24, 2023
CALL TO ORDER
The Mayor called the meeting to order at 4:00 p.m.
ROLL CALL
Council Present: Susan Santangelo, Mayor
Kevin Kildee, Councilmember
Martita Martinez-Bravo, Councilmember
David Tennessen, Councilmember
Council Absent Tony Trembley, Vice Mayor
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Carrie Weal, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session item into the record. Council recessed to Closed Session.
A. CONFERENCE WITH LABOR NEGOTIATORS
Authority – Government Code Section 54957.6
Agency Designated Representatives – City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees – City Employees
5:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
The agenda was approved.
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at events and outside agency and Council committee meetings.
CONSENT CALENDAR
B. City Council Meeting Minutes
Approved the minutes of the special meeting of May 6, 2023, and the regular Doc ID: 9f41c2fd260374ca4bef69f8f9e2a6ea5188021d
City Council Minutes – May 24, 2023 Page 2 of 6
meeting of May 10, 2023.
C. Disbursements
Adopted Resolution No. 2023-40 approving disbursements.
D. Investment Reports for April 2023
Received and filed reports.
E. Revenue & Expenditure Report for April 2023
Received and filed report.
F. Ratification of Appointment of Resident Commissioner - Area Housing Authority of the County of Ventura
Ratified the appointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board Confirmed the following appointments with an effective date of July 1, 2023:
1. Camarillo Council on Aging (CCOA): Reappointed David Bora, Joanne Kennedy, and Sandra Melton each for two-year terms expiring in June 2025; Appointed Kathryn Tamashiro for a two -year term expiring June 2025; and Appointed Joseph Muklevicz for a one -year term to fill an unscheduled vacancy expiring June 2024; and
2. Investment Committee: Reappointed Wayne Davey for a two -year term expiring June 2025; and
3. Area Housing Authority: Reappo inted Brent Reisender for a four -year term expiring June 2027; and
4. Citizen Transportation Advisory Committee: Appointed Daniel Goldberg to fill the alternate position for a four-year term expiring June 2027; and
5. Ventura County Area Agency on Aging (VCAAA): Reappointed Nancy Rowe for a two-year term expiring 2025.
H. Holiday Decoration Services MC-2023-1 – Award of Contract
1. Found the maintenance contract for Holiday Decoration Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorized the City Manager to execute Agreement No. 2023 -36 with Wonderful Things, Inc. dba THE HOLLY WORKSHOP , including CPI adjustments for Fiscal Years 2024/25 and 2025/26 , and authorize d future amendments to the agreement for contingencies.
I. Stormwater Administrative and Technical Services – Agreement Amendment
1. Found the Stormwater Administrative and Technical Services Agreement Doc ID: 9f41c2fd260374ca4bef69f8f9e2a6ea5188021d
City Council Minutes – May 24, 2023 Page 3 of 6
Amendment exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorized the City Manager to execute Agreement Am endment 2020-59C with Charles Abbott Associates Inc.in the amount of $560,732 for a total agreement amount of $1,906,588.
J. Tentative Tract 5969 Stockpile Grading Williams Homes (eas t side of Lewis Road, north of Pleasant Valley Road) – Adopt a Resolution Exonerating Securities
Adopted Resolution No. 2023 -41exonerating securities for TT -5969 Stockpile Grading.
K. Land Development Inspection Services – Agreement Amendment Authorized the City Manager to execute Agreement Amendment 2020-54A with Charles Abbott Associates Inc. in the amount of $420,000 for a total agreement amount of $1,470,000.
L. First Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
1. Authorized the City Manager to execute First Amendment 2022 -165A with Western NRG, Inc., in the amount of $61,748; and authorized a contingency in the amount of $9,262, for a First Amendment authorization not-to-exceed $71,010 and a total amended agreement amount not-to-exceed $86,928; and
2. Authorized City Manager to execute future change orders and Amendmen ts up to the approved contingency amount for unforeseen additional devices.
M. Item M was pulled from the consent calendar by Councilmember Kildee for further discussion.
N. Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors for FY 2023/24
Authorized the issuance of blanket purchase orders for selected vendors for FY 2023/24.
O. Ratify the Purchase of Unit #355 with Quinn Company
1. Authorized City/District Manager to execute the quotes from Quinn Power Systems in the amount of $177,862; and approve a contingency up to $26,680 for a not-to-exceed total of $204,542; and
2. Authorized City/District Manager to execute future change orders up to the authorized contingency amount.
MOTION to approve Items B through O, with the exception of item M.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen
No: None
Absent: Trembley
Doc ID: 9f41c2fd260374ca4bef69f8f9e2a6ea5188021d
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ITEM PULLED FOR DISCUSSION
M. Camarillo Train Station Undercrossing – Project No. ST-14-05 Public Works Director Klotzle reviewed the history of the project to construct a pedestrian tunnel at the Camarillo Train Station, owned by the Ventura County Transportation Commission (VCTC), to improve accessibility by creating a shorter and more direct route for rail passengers crossing between the west and east rail platforms.
Councilmember Kildee expressed his concerns about the City taking the lead on a project on land owned by VCTC, the high -cost relative to the low number of local ridership, and the liability of maintaining the tunnel and assuring public safety. Councilmember Tennessen, Councilmember Martinez-Bravo, and Mayor Santangelo concurred with Councilmember Kildee’s concerns.
Councilmember Tennessen suggested the item be tabled to allow Vice Mayor Trembley, as the City’s VCTC representative, to provide his opinion.
MOTION to table the item to a future meeting.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen
No: None
Absent: Trembley
GENERAL PUBLIC COMMENTS - NONE
DISCUSSION
P. Ventura County Transportation Commission – Transportation Integration and Efficiency Study Presentation
Claire Grasty, Transit Director, Ventura County Transportation Commission (VCTC) provided information on the Transit Integration and Efficiency Study (TIES) and reviewed benefits and possible impacts of the three identified alternatives to integrate public transit.
Alternative 1 – Subregional consolidation of service with increased interagency coordination;
Alternative 2 – Creation of a countywide demand -response agency and two subregional consolidated fixed route agencies;
Alternative 3 – All public transit agencies integrated into Gold Coast Transit Agency.
The Council indicated their support for improving transit coordination, but expressed concerns and a lack of support for Alternatives 2 and 3, which would result in the loss of road maintenance funds, impact local control o f the city’s transit services , and proposed a board structure that would lessen the city’s representation.
Council supported the City Manager sending a letter to VCTC indicatin g their position.
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Q. Camarillo Area Transit – Zero Emission Bus Rollout Plan Public Works Administrator Kroes presented a PowerPoint reviewing the Zero Emission Bus (ZEB) Rollout Plan and the schedule to convert the City’s fleet of transit vehicles to ZEB, including the impact s it will have on the City’s Transportation Development Act Article 8 Roads Fund and General Fund.
City Attorney Richman read Vice Mayor Trembley ’s proposed motion to add wording to Section B of the plan:
“This Plan is intended to act as a roadmap to guide CAT through the Zero Emission Bus transition to a 100% zero emission bus fleet by 2040. The Plan fulfills the existing regulatory requirements of the California Air Resources Board. However, this Plan is intended to be a living document with its implementation by the City subject to change depending upon various factors, including but not limited to regulatory changes, financial conditions, and zero emission technological and infrastructure constraints.
This Plan will be reviewed on an annual basis.”
MOTION to adopt Resolution No. 2023-42 approving the Zero Emission Bus Rollout Plan with the requested wording added to Section B of the plan.
Councilmember Martinez-Bravo moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen
No: None
Absent: Trembley
R. Building and Safety Plan Check, Permitting and Inspection services First Agreement Amendment 2020-48A
Community Development Director Vacca provided the report on the amendment to increase compensation due to inflationary costs by increasing Charles Abbott and Associates percentage of fees collected.
MOTION to authorize the City Manager to execute First Agreement Amendment No. 2020-48A with Charles Abbott Associates, Inc.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen
No: None
Absent: Trembley
PUBLIC HEARINGS
S. Camarillo Landscape Maintenance District Zones 1 through 10 – Resolution Ordering Levy and Collection of Assessments
Public Works Administrator Kroes presented a PowerPoint reviewi ng the proposed assessments.
PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Mayor declared Doc ID: 9f41c2fd260374ca4bef69f8f9e2a6ea5188021d
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the PUBLIC HEARING CLOSED.
MOTION to adopt Resolution No. 2023-43 ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10, as shown in the Engineer’s Report.
Councilmember Kildee moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen
No: None
Absent: Trembley
T. Resolution Establishing New User Fee for Electric Vehicle Charging Stations Assistant Administrative Services Direc tor Thomas presented the report to set the electric vehicle charging station fees for the stations installed on City property.
PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
MOTION to adopt Resolution No. 2023 -44 approving the fee for Electric Vehicle Charging Stations.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen
No: None
Absent: Trembley
ADJOURN
The meeting adjourned at 7:40 p.m. with no reportable action from the Closed Session.
ATTEST:
Mayor
City Clerk
Doc ID: 9f41c2fd260374ca4bef69f8f9e2a6ea5188021d