AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 14, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
B. Public Employee Performance Evaluation
Authority: Government Code Section 54957(b)(1)
Title: City Manager
C. Conference with Labor Negotiators
Authority Government Code Section 54957.6
Agency designated representatives City Manager, Assistant City Manager, and Finance Director
Unrepresented employees City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Pride Month Proclamation and Certificate of Recognition ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of May 24, 2023.
F. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
G. 2023 Old Town Heritage Days Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2023 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 15, 2023, and Sunday, July 16, 2023; and
2. Authorize COTA to operate a beer and wine service area behind the courthouse.
H. 2023 Fourth of July Firework Show – Street Closures
Recommendation : Authorize the proposed street closures for the 2023 Fourth of July Fireworks Show, on Tuesday, July 4, 2023.
I. 20232028 Capital Improvement Program (CIP) General Plan Conformity and Coordination Review
Recommendation :
1. Find that the review of capital improvement projects located adjacent to or within the City of Camarillo for consistency with the General Plan is exempt from review under the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378(b)(4) of CEQA Guidelines; and
2. Find that the 33 proposed CIP projects, identified above under the Review for Consistency with the General Plan, are in conformance with the City of Camarillo General Plan, and direct the City of Camarillo Public Works Department to coordinate on the eleven projects identified above under the Review for Coordinated Program.
J. Storm Drain Rehabilitation – Project No. SD5115
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202398 with Flowers & Associates, Inc. in the amount nottoexceed $261,068 for design services and authorize a contingency in the amount of $39,200 for a total agreement authorization of $300,268; and
2. Authorize the City Manager to execute future amendments to the Agreement with Flowers & Associates, Inc. for unforeseen additional services up to the authorized contingency amount.
K. OnCall Traffic Signal Maintenance Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment No. 201955C with Yunex, LLC in the amount of $37,740 for a total agreement amount of $188,715.
L. OnCall Trade Work – Contractor Agreements
Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202344 with Arias Construction for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202372 with MJB Electric for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202337 with Howard’s Rug Company of Ventura, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202399 with Pacific West Sound Professional Audio & Design, Inc. dba Pacific West Sound for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202338 with ProRight Construction Inc. dba Goodhand Builders, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
6. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202339 with Taylor Walk, Inc. dba Pacific Office Interiors for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
7. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202340 with Traffic Management Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
8. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2023109 with Economy Plumbing, Inc. for a total agreement amount notto exceed $60,000 for FY 2023/24; and
9. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work; and
10. Authorize the City Manager/District Manager to execute, in his sole discretion, annual OnCall Trade Agreements for up to one additional oneyear term with compensation nottoexceed the FY 2023/24 amount for each OnCall Trade Agreement.
DISCUSSION ITEMS
M. First Amendment to the Transfer and Development of Real Property Agreement 2021 193, Amending the Distribution of the City’s Affordable Housing Loan between the City and Area Housing Authority of the County of Ventura and Many Mansions (Barry60 LP).
Recommendation :
1. Find that Mitigated Negative Declaration No. 20203 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute the First Amendment to the Transfer and Development of Real Property and Joint Escrow Instructions Agreement.
N. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize an increase of $1.9 million in revenues for the LOSSAN grant in the Capital Improvement Projects Fund in Account No. 4100000336.4010; and
2. Authorize an appropriation of $200,000 in the Capital Improvement Grants Fund; and
3. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
4. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
5. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
6. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
7. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
8. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 14, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 14, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
B. Public Employee Performance Evaluation
Authority: Government Code Section 54957(b)(1)
Title: City Manager
C. Conference with Labor Negotiators
Authority Government Code Section 54957.6
Agency designated representatives City Manager, Assistant City Manager, and Finance Director
Unrepresented employees City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Pride Month Proclamation and Certificate of Recognition ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of May 24, 2023.
F. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
G. 2023 Old Town Heritage Days Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2023 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 15, 2023, and Sunday, July 16, 2023; and
2. Authorize COTA to operate a beer and wine service area behind the courthouse.
H. 2023 Fourth of July Firework Show – Street Closures
Recommendation : Authorize the proposed street closures for the 2023 Fourth of July Fireworks Show, on Tuesday, July 4, 2023.
I. 20232028 Capital Improvement Program (CIP) General Plan Conformity and Coordination Review
Recommendation :
1. Find that the review of capital improvement projects located adjacent to or within the City of Camarillo for consistency with the General Plan is exempt from review under the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378(b)(4) of CEQA Guidelines; and
2. Find that the 33 proposed CIP projects, identified above under the Review for Consistency with the General Plan, are in conformance with the City of Camarillo General Plan, and direct the City of Camarillo Public Works Department to coordinate on the eleven projects identified above under the Review for Coordinated Program.
J. Storm Drain Rehabilitation – Project No. SD5115
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202398 with Flowers & Associates, Inc. in the amount nottoexceed $261,068 for design services and authorize a contingency in the amount of $39,200 for a total agreement authorization of $300,268; and
2. Authorize the City Manager to execute future amendments to the Agreement with Flowers & Associates, Inc. for unforeseen additional services up to the authorized contingency amount.
K. OnCall Traffic Signal Maintenance Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment No. 201955C with Yunex, LLC in the amount of $37,740 for a total agreement amount of $188,715.
L. OnCall Trade Work – Contractor Agreements
Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202344 with Arias Construction for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202372 with MJB Electric for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202337 with Howard’s Rug Company of Ventura, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202399 with Pacific West Sound Professional Audio & Design, Inc. dba Pacific West Sound for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202338 with ProRight Construction Inc. dba Goodhand Builders, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
6. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202339 with Taylor Walk, Inc. dba Pacific Office Interiors for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
7. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202340 with Traffic Management Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
8. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2023109 with Economy Plumbing, Inc. for a total agreement amount notto exceed $60,000 for FY 2023/24; and
9. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work; and
10. Authorize the City Manager/District Manager to execute, in his sole discretion, annual OnCall Trade Agreements for up to one additional oneyear term with compensation nottoexceed the FY 2023/24 amount for each OnCall Trade Agreement.
DISCUSSION ITEMS
M. First Amendment to the Transfer and Development of Real Property Agreement 2021 193, Amending the Distribution of the City’s Affordable Housing Loan between the City and Area Housing Authority of the County of Ventura and Many Mansions (Barry60 LP).
Recommendation :
1. Find that Mitigated Negative Declaration No. 20203 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute the First Amendment to the Transfer and Development of Real Property and Joint Escrow Instructions Agreement.
N. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize an increase of $1.9 million in revenues for the LOSSAN grant in the Capital Improvement Projects Fund in Account No. 4100000336.4010; and
2. Authorize an appropriation of $200,000 in the Capital Improvement Grants Fund; and
3. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
4. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
5. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
6. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
7. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
8. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 14, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 14, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
B. Public Employee Performance Evaluation
Authority: Government Code Section 54957(b)(1)
Title: City Manager
C. Conference with Labor Negotiators
Authority Government Code Section 54957.6
Agency designated representatives City Manager, Assistant City Manager, and Finance Director
Unrepresented employees City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Pride Month Proclamation and Certificate of Recognition ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of May 24, 2023.
F. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
G. 2023 Old Town Heritage Days Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2023 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 15, 2023, and Sunday, July 16, 2023; and
2. Authorize COTA to operate a beer and wine service area behind the courthouse.
H. 2023 Fourth of July Firework Show – Street Closures
Recommendation : Authorize the proposed street closures for the 2023 Fourth of July Fireworks Show, on Tuesday, July 4, 2023.
I. 20232028 Capital Improvement Program (CIP) General Plan Conformity and Coordination Review
Recommendation :
1. Find that the review of capital improvement projects located adjacent to or within the City of Camarillo for consistency with the General Plan is exempt from review under the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378(b)(4) of CEQA Guidelines; and
2. Find that the 33 proposed CIP projects, identified above under the Review for Consistency with the General Plan, are in conformance with the City of Camarillo General Plan, and direct the City of Camarillo Public Works Department to coordinate on the eleven projects identified above under the Review for Coordinated Program.
J. Storm Drain Rehabilitation – Project No. SD5115
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202398 with Flowers & Associates, Inc. in the amount nottoexceed $261,068 for design services and authorize a contingency in the amount of $39,200 for a total agreement authorization of $300,268; and
2. Authorize the City Manager to execute future amendments to the Agreement with Flowers & Associates, Inc. for unforeseen additional services up to the authorized contingency amount.
K. OnCall Traffic Signal Maintenance Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment No. 201955C with Yunex, LLC in the amount of $37,740 for a total agreement amount of $188,715.
L. OnCall Trade Work – Contractor Agreements
Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202344 with Arias Construction for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202372 with MJB Electric for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202337 with Howard’s Rug Company of Ventura, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202399 with Pacific West Sound Professional Audio & Design, Inc. dba Pacific West Sound for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202338 with ProRight Construction Inc. dba Goodhand Builders, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
6. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202339 with Taylor Walk, Inc. dba Pacific Office Interiors for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
7. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202340 with Traffic Management Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
8. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2023109 with Economy Plumbing, Inc. for a total agreement amount notto exceed $60,000 for FY 2023/24; and
9. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work; and
10. Authorize the City Manager/District Manager to execute, in his sole discretion, annual OnCall Trade Agreements for up to one additional oneyear term with compensation nottoexceed the FY 2023/24 amount for each OnCall Trade Agreement.
DISCUSSION ITEMS
M. First Amendment to the Transfer and Development of Real Property Agreement 2021 193, Amending the Distribution of the City’s Affordable Housing Loan between the City and Area Housing Authority of the County of Ventura and Many Mansions (Barry60 LP).
Recommendation :
1. Find that Mitigated Negative Declaration No. 20203 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute the First Amendment to the Transfer and Development of Real Property and Joint Escrow Instructions Agreement.
N. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize an increase of $1.9 million in revenues for the LOSSAN grant in the Capital Improvement Projects Fund in Account No. 4100000336.4010; and
2. Authorize an appropriation of $200,000 in the Capital Improvement Grants Fund; and
3. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
4. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
5. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
6. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
7. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
8. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 14, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 14, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
B. Public Employee Performance Evaluation
Authority: Government Code Section 54957(b)(1)
Title: City Manager
C. Conference with Labor Negotiators
Authority Government Code Section 54957.6
Agency designated representatives City Manager, Assistant City Manager, and Finance Director
Unrepresented employees City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Pride Month Proclamation and Certificate of Recognition ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of May 24, 2023.
F. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
G. 2023 Old Town Heritage Days Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2023 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 15, 2023, and Sunday, July 16, 2023; and
2. Authorize COTA to operate a beer and wine service area behind the courthouse.
H. 2023 Fourth of July Firework Show – Street Closures
Recommendation : Authorize the proposed street closures for the 2023 Fourth of July Fireworks Show, on Tuesday, July 4, 2023.
I. 20232028 Capital Improvement Program (CIP) General Plan Conformity and Coordination Review
Recommendation :
1. Find that the review of capital improvement projects located adjacent to or within the City of Camarillo for consistency with the General Plan is exempt from review under the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378(b)(4) of CEQA Guidelines; and
2. Find that the 33 proposed CIP projects, identified above under the Review for Consistency with the General Plan, are in conformance with the City of Camarillo General Plan, and direct the City of Camarillo Public Works Department to coordinate on the eleven projects identified above under the Review for Coordinated Program.
J. Storm Drain Rehabilitation – Project No. SD5115
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202398 with Flowers & Associates, Inc. in the amount nottoexceed $261,068 for design services and authorize a contingency in the amount of $39,200 for a total agreement authorization of $300,268; and
2. Authorize the City Manager to execute future amendments to the Agreement with Flowers & Associates, Inc. for unforeseen additional services up to the authorized contingency amount.
K. OnCall Traffic Signal Maintenance Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment No. 201955C with Yunex, LLC in the amount of $37,740 for a total agreement amount of $188,715.
L. OnCall Trade Work – Contractor Agreements
Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202344 with Arias Construction for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202372 with MJB Electric for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202337 with Howard’s Rug Company of Ventura, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202399 with Pacific West Sound Professional Audio & Design, Inc. dba Pacific West Sound for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202338 with ProRight Construction Inc. dba Goodhand Builders, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
6. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202339 with Taylor Walk, Inc. dba Pacific Office Interiors for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
7. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202340 with Traffic Management Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
8. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2023109 with Economy Plumbing, Inc. for a total agreement amount notto exceed $60,000 for FY 2023/24; and
9. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work; and
10. Authorize the City Manager/District Manager to execute, in his sole discretion, annual OnCall Trade Agreements for up to one additional oneyear term with compensation nottoexceed the FY 2023/24 amount for each OnCall Trade Agreement.
DISCUSSION ITEMS
M. First Amendment to the Transfer and Development of Real Property Agreement 2021 193, Amending the Distribution of the City’s Affordable Housing Loan between the City and Area Housing Authority of the County of Ventura and Many Mansions (Barry60 LP).
Recommendation :
1. Find that Mitigated Negative Declaration No. 20203 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute the First Amendment to the Transfer and Development of Real Property and Joint Escrow Instructions Agreement.
N. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize an increase of $1.9 million in revenues for the LOSSAN grant in the Capital Improvement Projects Fund in Account No. 4100000336.4010; and
2. Authorize an appropriation of $200,000 in the Capital Improvement Grants Fund; and
3. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
4. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
5. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
6. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
7. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
8. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 14, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 14, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
B. Public Employee Performance Evaluation
Authority: Government Code Section 54957(b)(1)
Title: City Manager
C. Conference with Labor Negotiators
Authority Government Code Section 54957.6
Agency designated representatives City Manager, Assistant City Manager, and Finance Director
Unrepresented employees City Employees
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Pride Month Proclamation and Certificate of Recognition ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of May 24, 2023.
F. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
G. 2023 Old Town Heritage Days Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2023 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 15, 2023, and Sunday, July 16, 2023; and
2. Authorize COTA to operate a beer and wine service area behind the courthouse.
H. 2023 Fourth of July Firework Show – Street Closures
Recommendation : Authorize the proposed street closures for the 2023 Fourth of July Fireworks Show, on Tuesday, July 4, 2023.
I. 20232028 Capital Improvement Program (CIP) General Plan Conformity and Coordination Review
Recommendation :
1. Find that the review of capital improvement projects located adjacent to or within the City of Camarillo for consistency with the General Plan is exempt from review under the California Environmental Quality Act (CEQA) as it is not a project pursuant to Section 15378(b)(4) of CEQA Guidelines; and
2. Find that the 33 proposed CIP projects, identified above under the Review for Consistency with the General Plan, are in conformance with the City of Camarillo General Plan, and direct the City of Camarillo Public Works Department to coordinate on the eleven projects identified above under the Review for Coordinated Program.
J. Storm Drain Rehabilitation – Project No. SD5115
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 202398 with Flowers & Associates, Inc. in the amount nottoexceed $261,068 for design services and authorize a contingency in the amount of $39,200 for a total agreement authorization of $300,268; and
2. Authorize the City Manager to execute future amendments to the Agreement with Flowers & Associates, Inc. for unforeseen additional services up to the authorized contingency amount.
K. OnCall Traffic Signal Maintenance Services – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement Amendment No. 201955C with Yunex, LLC in the amount of $37,740 for a total agreement amount of $188,715.
L. OnCall Trade Work – Contractor Agreements
Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202344 with Arias Construction for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202372 with MJB Electric for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202337 with Howard’s Rug Company of Ventura, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202399 with Pacific West Sound Professional Audio & Design, Inc. dba Pacific West Sound for a total agreement amount nottoexceed $100,000 for FY 2023/24; and
5. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202338 with ProRight Construction Inc. dba Goodhand Builders, Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
6. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202339 with Taylor Walk, Inc. dba Pacific Office Interiors for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
7. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 202340 with Traffic Management Inc. for a total agreement amount nottoexceed $60,000 for FY 2023/24; and
8. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2023109 with Economy Plumbing, Inc. for a total agreement amount notto exceed $60,000 for FY 2023/24; and
9. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work; and
10. Authorize the City Manager/District Manager to execute, in his sole discretion, annual OnCall Trade Agreements for up to one additional oneyear term with compensation nottoexceed the FY 2023/24 amount for each OnCall Trade Agreement.
DISCUSSION ITEMS
M. First Amendment to the Transfer and Development of Real Property Agreement 2021 193, Amending the Distribution of the City’s Affordable Housing Loan between the City and Area Housing Authority of the County of Ventura and Many Mansions (Barry60 LP).
Recommendation :
1. Find that Mitigated Negative Declaration No. 20203 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute the First Amendment to the Transfer and Development of Real Property and Joint Escrow Instructions Agreement.
N. Camarillo Train Station Undercrossing – Project No. ST1405 Recommendation :
1. Authorize an increase of $1.9 million in revenues for the LOSSAN grant in the Capital Improvement Projects Fund in Account No. 4100000336.4010; and
2. Authorize an appropriation of $200,000 in the Capital Improvement Grants Fund; and
3. Authorize the City Manager to execute Professional Services Agreement No. 202330 with RailPros, Inc. for an amount nottoexceed $750,807 for conceptual design and environmental review services and authorize a contingency in the amount of $113,000 for a total agreement authorization of $863,807; and
4. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts; and
5. Authorize the City Manager to execute a Preliminary Engineering Agreement with Union Pacific Railroad (UPRR) and reimburse UPRR in an amount nottoexceed $400,000; and
6. Authorize the City Manager to submit an Application for RightofWay Encroachment Permit to Southern California Regional Rail Authority (Metrolink) and reimburse Metrolink for design review in an amount of $178,500 and authorize a contingency in the amount of $27,000 for a total authorization of $205,500; and
7. Authorize the City Manager to execute the RightofWay Encroachment Permit and future amendments with Metrolink for unforeseen additional services up to the authorized contingency amounts; and
8. Authorize the City Manager to execute any UPRR and Metrolink agreement documents that are deemed necessary to receive design approval for the Camarillo Train Station Undercrossing Project.
PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 14, 2023