City Council Minutes – June 28, 2023 Page 1 of 6
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 28, 2023
CALL TO ORDER
The Mayor called the meeting to order at 5:12 p.m.
ROLL CALL
Council Present: Susan Santangelo, Mayor
Kevin Kildee, Councilmember
Martita Martinez-Bravo, Councilmember
David Tennessen, Councilmember
Tony Trembley, Vice Mayor
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Silvia Jaquez, Deputy City Clerk
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
A. Recognition of Service and City Tile Presentation – Tali Tucker Retirement Mayor Santangelo presented Tali Tucker with a plaque for twenty-nine years of service to the City of Camarillo and the Council and Public Works Director thanked her for her time and commitment to the City.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at events and outside agency and Council committee meetings.
Councilmember Martinez-Bravo wished everyone a happy and saf e Independence Day holiday. She hoped everyone had an enjoyable Juneteenth Holiday.
Councilmember Tennessen reported the Welcome Home drive-by rally for Ethan Jordan, who survived being hit by a car, was a success. He thanked the Police and Fire Departments and the community for their support.
CONSENT CALENDAR
B. City Council Meeting Minutes
Approved the minutes of the regular meeting of June 14, 2023.
City Council Minutes – June 28, 2023 Page 2 of 6
C. Disbursements
Adopted Resolution No. 2023-47 approving disbursements.
D. Investment Reports for May 2023
Received and filed reports.
E. Revenue & Expenditure Report for May 2023
Received and filed report.
F. Appointing Trustees to the Camarillo Library Board
Adopted Resolution No. 2023 -48 reappointing Martita Martinez-Bravo as Trustee to the Camarillo Library Board for a three-year term effective from July 1, 2023, to June 30, 2026.
G. Camarillo Council on Aging Board Unscheduled Vacancy – Confirm Appointment to the Board
Appointed Kristie Thomas to fill an unscheduled vacancy on the Camarillo Council on Aging board for a one-year term expiring on June 30, 2024.
H. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Authorized the City Manager to sign Professional Services Agreement No. 2023- 100 with Downs Government Affairs, LLC with the option to extend for an additional two one -year terms, to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000 per year.
I. First Amendment to Professional Services Agreement with Reva Feldman, LLC Councilmember Martinez-Bravo asked staff to elaborate on the scope of work and direct tie to Council Goals and Objectives. Assistant City Manager Nichols briefly summarized the benefit of trainings and investment to develop leadershi p and skills for staff at all levels.
Authorized the City Manager to execute First Amendment to Agreement No. CC 2022-82A with Reva Feldman, LLC, for consultant services, for an amount not-to- exceed $50,000, and total Agreement amount of $100,000.
J. Annual Software License Renewal with CentralSquare
Authorized the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $177,428.15 for FY 2023/24.
K. Third Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Authorized the City Manager to execute Agreement No. 2021 -28C with Solid Waste Solutions, Inc., for an amount not-to-exceed $75,000, and total Agreement amount of $229,000.
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L. Old Town Street Banner Services MC-2023-2 – Award of Contract
1. Found the Maintenance Contract for Old Town Street Banner Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorized the City Manag er to execute Agreement No. 2023 -112 with Wonderful Things, Inc. dba MAIN STREET BANNER including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorized future amendments to the agreement for contingencies.
M. Approve the Purchase of a Replacement Telescopic Crane for Unit #15 from Terex Services
1. Authorized City Manager to execute Terex Services quote for the purchase of a telescopic crane in the amount of $61,400 and appr ove a contingency up to $15,350 for total authorized expenditure of $76,750; and
2. Authorized City Manager to execute future change orders up to the authorized contingency amount.
N. Pressure Washing Services MC-2023-3 – Award of Contract
1. Found the Maintenance Contract for Pressure Washing Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Authorized the City Man ager to execute Agreement No. 2023 -114 with Hydroblast West Inc. including CPI adjustments for Fiscal Years 2024/25 and 2025/26 and authorize future amendments to the agreement for contingencies.
O. CalRecycle Used Oil Payment Program Cycle 14 – Resolution Authorizing Application for FY 2023-24 (OPP14)
Adopted Resolution No. 2023 -49 authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
P. Safe Streets for All Federal Grant Application
Authorized the City Manager to execute documents as may be necessary for Safe Streets for All grant funding.
Q. Landscape Maintenance Services Agreement Amendment
The Mayor read into the record that the report and amendment incorrectly stated that maintenance work is added to Calleguas Creek Bike Trail and was corrected to reflect the work is added to the Camino Carillo Pathway. There are no changes to the fiscal impact or recommended action and any motion to approve the consent calendar would include the clerical corrections to Item Q.
Authorized the City Manager to execute Agreement No. 2019 -159F with Landscape Development Inc. in the amount of $2,168,774.55 for a total agreement amount of $8,369,109.39.
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R. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 2023-24
Adopted Resolution No. 2023 -50 of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 2023-24.
MOTION to approve Items B through R.
Vice Mayor Trembley moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
S. Repeal Water Conservation Urgency Ordinance and Adopt a Resolution Moving to a Stage 1 Water Shortage
Public Works Director Klotzle recommended rescinding the current water conservation urgency ordinance and adopting a Resolution moving to a Stage 1 Water Shortage Condition allowing residential irrigation four days a week and encouraging continued water use efficiency to extend water supplies. Watering of nonfunctional turf will remain prohibited in conformance with the SWRCB requirements. The new Urgency Ordinance would repeal Urgency Ordinance No. 2006.
MOTION to approve staff recommendations as listed below.
Councilmember Martinez-Bravo moved, Councilmember Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
1. Adopted Resolution No. 2023 -51 declaring a Stage 1 Water Supply Condition.
2. Requested a reading of the title of the Ordinance and waived further reading:
City Attorney Richman read the title of Ordinance 2012.
An Urgency Ordinance of the City Council of the City of Camarillo, California, Repealing Urgency Ordinance No. 2006
3. Adopted Urgency Ordinance No. 2012 Repealing Urgency Ordinance No. 2006.
JOINT DISCUSSION ITEM WITH CAMARILLO SANITARY DISTRICT
T. Adopt the Fiscal Year 2023/24 Budget and Related Resolutions Finance Director Uribe presented a PowerPoint reviewing the comprehensive process and successful completion of a balanced budget.. Mark Holcombe, Evergreen Solutions, was available to respond to questions.
Attorney Richman noted for the record a conflict of interest for Councilmember Kildee due to property and business interests near a Trolley stop. Councilmember Kildee recused himself from the dais and left the room.
MOTION to adopt Resolution No. 2023 -52 approving the FY 2023/24 Trolley Budget.
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Councilmember Martinez-Bravo moved, Councilmember Tennessen seconded.
Yes: Martinez-Bravo, Santangelo, Tennessen, Trembley
No: None
Absent: Kildee
Councilmember Kildee rejoined the meeting and resumed his seat at the dais.
MOTION to:
1. Adopt Resolution No. 2023 -53 approving the FY 2023/24 Budget and authorizing appropriations for FY 2023/24, excluding the Trolley operation; and
2. Adopt Resolution No. 2023-54 that selects the factors used to calculate the limit and establishes the Fiscal Year 2023/24 Gann Appropriatio ns Limit for the City of Camarillo at $135,426,754, as calculated; and
3. Adopt Resolution No. 2023 -55 to commit $71,360,064 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2023; and
4. Adopt Resolution No. 2023 -56, with the additional recital, setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms.
Councilmember Martinez-Bravo moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
U. Third Amendment to Employment Agreement with City Manager/District Manager City Attorney Richman presented the report for the employment agreement.
MOTION to authorize the Mayor to sign a Third Amendment to Employment Agreement with City Manager Gregory Ramirez.
Councilmember Kildee moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
GENERAL PUBLIC COMMENTS
Arthur Muñoz addressed the City Council.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
V. Fiscal Years 2023-2028 Capital Improvement Program
Deputy Director Public Works/Capital Projects Campero presented a PowerPoint reviewing the five -year comprehensive capital expenditure program setting forth projects for transportation, water, sanitary, storm drainage, buildings, and grounds.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
MOTION to adopt Resolution No. 2023 -57 approving the Fiscal Years 2023 - 2028 Capital Improvement Program.
Vice-Mayor Trembley moved, Councilmember Martinez-Bravo seconded.
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Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
GENERAL PUBLIC COMMENTS – None
ADJOURN
The meeting adjourned at 6:16 p.m.
ATTEST:
Mayor
City Clerk