Agenda — Camarillo City Council, September 13, 2023

AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 13, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA

PRESENTATIONS
B. California State University Channel Islands (CSUCI) Scholarship Recipients C. Community Emergency Response Team (CERT) Presentation COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of August 23, 2023.

E. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements F. Investment Policy 3.04 Annual Review
Recommendation : Staff recommends the City Council adopt Investment Policy 3.04 for Fiscal Year 2023/24.

G. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Ann Lewin to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the unscheduled vacancy term expiring on June 30, 2024.

H. Ratification of Urgency Services for City Hall Fire Incident Recommendation : Authorize an appropriation of $90,273 in General Fund, City Hall Facility Operations Account Number 1015750419.3603.

I. Approval to Purchase IBM Power 10 Computer to Host the NaviLine Application Recommendation :

1. Authorize City Manager to execute SPS VAR, LLC Product Agreement for the purchase of an IBM Power 10 computer; and SPS VAR, LLC Services Agreement, in the amount of $59,713 and authorize a 15% contingency in the amount of $7,280 for additional hardware and shipping costs not provided in proposal for a total not to exceed amount of $66,993; and

2. Authorize the City Manager to execute future change orders up to the authorized contingency amount.

J. Award of Contract and Professional Services Agreement for Citywide Document Scanning, Indexing, and Quality Control Services with Isausa, Inc. (dba. Integrated Scanning of America)
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2023131 with Isausa, Inc. to conduct Citywide Scanning, Indexing, and Quality Control Services in an amount nottoexceed $500,000.

K. Adopt a Resolution Exonerating Warranty Securities – Police Facility Sewer Line Replacement, AS202110
Recommendation : Adopt a Resolution exonerating warranty securities for the Police Facility Sewer Line Replacement, AS202110 with J&H Engineering General Contractors, Inc.

L. Groundwater Well Monitoring Services – Professional Services Agreement Amendment Recommendation :

1. Find the Professional Services Agreement Amendment with Blaine Tech Services Inc. for groundwater monitoring services exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

2. Authorize the City Manager to execute Agreement Amendment No. 2020162A with Blaine Tech Services Inc. in the amount of $43,183 for a total agreement amount of $165,888.16 and authorize a contingency in the amount of $6,500 for a total agreement authorization of $172,388.16; and

3. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.

M. Professional Services Agreement for Project Management Services with Water Systems Consulting, Inc.

Recommendation :

1. Find the Professional Services Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and

2. Authorize the City Manager/District Manager to execute Professional Services CC/CSD Agreement No. 2023121 with Water Systems Consulting, Inc. in an amount nottoexceed $506,000 for project management services and authorize a contingency in the amount of $75,900 for a total agreement authorization of $581,900; and

3. Authorize City Manager/District Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.

N. Ditch, Culvert, and Detention Basin Maintenance, MC20234 – Award of Contract Recommendation :

1. Find the ditch, culvert, and detention basin maintenance work exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and

2. Authorize City Manager to execute CC Agreement No. 202351 with United Storm Water, Inc. for Specification MC20234 ditch, culvert, and detention basin maintenance; and

3. Authorize the City Manager to execute future amendments to the Agreement with United Storm Water, Inc. for unforeseen additional services up to the authorized contingency amount.

O. Fiscal Year 2022/23 Consolidated Annual Progress and Evaluation Report (CAPER) Recommendation : Authorize staff to submit the FY 2022/23 Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD).

DISCUSSION ITEMS
P. Subrecipient Agreement with the County of Ventura to receive the Homeless Housing Assistance & Prevention Program (HHAP) Round 4 Grant Funding for the Camarillo Hotel Voucher Program
Recommendation :

1. Adopt a Resolution authorizing the City Manager to execute Subrecipient Agreement No. 2023136 (HHAP401) with the County of Ventura for the Camarillo Hotel Voucher Program; and

2. Authorize the City Manager to take all necessary actions on behalf of the City in furtherance of the Camarillo Hotel Voucher Program.

PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

CLOSED SESSION REPORT

ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – September 13, 2023

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