City Council Minutes – September 13, 2023 Page 1 of 5
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 13, 2023
4:00 P.M. - CALL TO ORDER - CLOSED SESSION
The Mayor called the meeting to order at 4:00 p.m.
ROLL CALL
Council Present: Susan Santangelo, Mayor
Tony Trembley, Vice Mayor
Kevin Kildee, Councilmember
Martita Martinez-Bravo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
David Moe, Assistant Community Development Director
Silvia Jaquez, Deputy Clerk
CLOSED SESSION
The City Attorney read the closed session item into the record. Council recessed to Closed Session.
A. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2)
Number of Potential Cases: One
5:00 P.M. - CALL TO ORDER – OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
B. California State University Channel Islands (CSUCI) Scholarship Recipients Eva Gomez, Director of Annual Giving and Special Gifts at CSUCI, introduced scholarship recipients who thanked the Council for their financial support.
C. Community Emergency Response Team (CERT) Presentation Heidi Zahrt, Emergency Management Administrative Specialist, pr esented a Doc ID: 7558a32a3a96982aabd1975e5edc93624b43d7f3
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PowerPoint reviewing the Community Emergency Response Team program sponsored by the Ventura County Fire Department, which trains volunteers in basic disaster response skills.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Martinez-Bravo acknowledged the continued trauma to all who were impacted by the September 11 attacks.
CONSENT CALENDAR
D. City Council Meeting Minutes
Approved the minutes of the regular meeting of August 23, 2023. (Councilmember Tennessen abstained from approval of the minutes).
E. Disbursements
Adopted Resolution No. 2023-72 approving disbursements.
F. Investment Policy 3.04 Annual Review
Adopted the City Council Investment Policy 3.04 for Fiscal Year 2023/24.
G. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Appointed Ann Lewin to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the unscheduled vacancy term expiring on June 30, 2024.
H. Ratification of Urgency Services for City Hall Fire Incident Authorized an appropriation of $90,273 in General Fund, City Hall Facility Operations for urgency services incurred by the City Hall fire incident.
I. Approval to Purchase IBM Power 10 Computer to Host the NaviLine Application
1. Authorized City Manager to execute SPS VAR, LLC Product Agreement No. 2023-135 for the purchase of an IBM Power 10 computer; and SPS VAR, LLC Services Agreement, in the amoun t of $59,713 and authorize d a 15% contingency in the amount of $7,280 for additional hardware and shipping costs not provided in proposal for a total not to exceed amount of $66,993; and
2. Authorized the City Manager to execute future change orders up to th e authorized contingency amount.
J. Award of Contract and Professional Services Agreement for Citywide Document Scanning, Indexing, and Quality Control Services with Isausa, Inc. (dba .
Integrated Scanning of America)
Authorized the City Manager to execute Professional Services Agreement No.
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2023-131 with Isausa, Inc. to conduct Citywide Scanning, Indexing, and Quality Control Services in an amount not-to-exceed $500,000.
K. Adopt a Resolution Exonerating Warranty Securities – Police Facility Sewer Line Replacement, AS-2021-10
Adopted Resolution No. 2023-73 exonerating warranty securities for the Police Facility Sewer Line Replacement, AS -2021-10 with J&H Engineering General Contractors, Inc.
L. Groundwater Well Monitoring Services – Professional Services Agreement Amendment
1. Found the Professional Services Agreement Amendment with Blaine Tech Services Inc. for groundwater monitoring services exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorized the City Manager to execute Agreement Amendment No. 2020 - 162A with Blaine Tech Services Inc. in the amount of $43,183 for a total agreement amount of $165,888.16 and authorize d a contingency in the amount of $6,500 for a total agreement authorization of $172,388.16; and
3. Authorized the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
M. Professional Services Agreement for Project Management Services with Water Systems Consulting, Inc.
1. Found the Professional Services Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorized the City Manager/District Manager to execute Professional Services CC/CSD Agreement No. 2023-121 with Water Systems Consulting, Inc. in an amount not -to-exceed $506,000 for project management services and authorized a contingency in the amount of $75,900 for a total agreement authorization of $581,900; and
3. Authorized City Manager/District Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
N. Ditch, Culvert, and Detention Basin Maintenance, MC -2023-4 – Award of Contract
1. Found the ditch, culvert, and detention basin maintenance work exempt from review under the Cali fornia Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorized City Manager to execute CC Agreement No. 2023-51 with United Storm Water, Inc. for Specification MC -2023-4 ditch, culvert, and detention basin maintenance; and
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3. Authorized the City Manager to execute future amendments to the Agreement with United Storm Wat er, Inc. for unforeseen additional services up to the authorized contingency amount.
O. Fiscal Year 2022/23 Consolidated Annual Progress and Evaluation Report (CAPER)
Authorized staff to submit the FY 2022/23 Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD).
MOTION to approve Items D through O.
Vice Mayor Trembley moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
P. Subrecipient Agreement with the County of Ventura to receive the Homeless Housing Assistance & P revention Program (HHAP) Round 4 Grant Funding for the Camarillo Hotel Voucher Program
Senior Management Analyst Torres and Deputy Havelka provided an overview, details, and implementation process of the HHAP Round 4 grant funding to support the Camarillo Hotel Voucher Program which will offer shelter through interim hotel stays and connections to critical supportive services.
MOTION to approve the following recommended actions:
1. Adopt Resolution No. 2023 -74 authorizing the City Ma nager to execute Subrecipient Agreement No. 2023 -136 (HHAP401) with the County of Ventura for the Camarillo Hotel Voucher Program; and
2. Authorize the City Manager to take all necessary actions on behalf of the City in furtherance of the Camarillo Hotel Voucher Program.
Councilmember Martinez-Bravo moved, Vice Mayor Trembley seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
PUBLIC HEARINGS - NONE
GENERAL PUBLIC COMMENTS
Jeff Walker addressed the City Council.
RECESS BACK TO CLOSED SESSION
CLOSED SESSION REPORT
City Attorney Richman indicated there was no reportable action from the Closed Session.
ADJOURN
The meeting adjourned at 8:05 p.m.
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ATTEST:
Mayor
City Clerk
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