*AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 25, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*Presentation Item Added
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Red Ribbon Week
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 11, 2023.
D. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements E. Revenue & Expenditure Report for September 2023
Recommendation : Receive and file report.
F. Investment Reports for September 2023
Recommendation : Receive and file reports.
G. Annual Review of Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment Recommendation : Staff recommends the City Council adopt City Council Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment.
H. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation : Staff recommends the City Council adopt City Council Policy 3.16 – Pension Rate Stabilization Program (PRSP) Trust Investment.
I. Youth Employment Services Quarterly Report – July, August, and September 2023 Recommendation : Receive and file.
J. Sustainability Master Plan for Municipal Operations
Recommendation : Adopt a Resolution approving the Sustainability Master Plan for Municipal Operations.
K. First Amendment to Professional Services Agreement with Peckham & McKenney to Conduct Recruitment Services
Recommendation :
1. Authorize City Manager to execute the First Amendment to CC Agreement No. 2023132A with Peckham & McKenney for an amount of $54,000 for a total authorized expenditure of $81,000.
2. Authorize City Manager to execute future amendments up to the authorized contingency amount.
L. Professional Services Agreement CDBG Entitlement Program Administration Amendment
Recommendation :
1. Find that the amendment to the Professional Services Agreement with Veronica Tam and Associates, Inc. for the administration of the CDBG Program is not subject to in California Environmental Quality Act (CEQA) Guidelines pursuit to Section 15061(b) (3), because it can be seen with certainty that there is no possibility that the administration of the CDBG program may have a significant effect on the environment; and
2. Approve a resolution and authorize the City Manager to amend the Professional Services Agreement for CDBG program administration with Veronica Tam and Associates, Inc. by increasing the maximum contract expenditure amount by $18,000 for FY 2023/24 plus 10% contingency and extending the existing agreement through Fiscal Year 2024/25, for the amount of $56,040 plus a 10% contingency to be funded through CDBG and CDBGCV grant funds.
M. Dizdar Park Renovation and Expansion (Project No. CP5095) – Authorization to Solicit Bids for Construction
Recommendation : Adopt a Resolution approving Dizdar Park Renovation and Expansion Project No. CP5095; approving the plans, specifications, and notice inviting bids; and authorizing staff to invite bids.
N. Ratification of Urgency Purchase for City Hall Fire Incident Recommendation :
1. Ratify the duct and vent cleaning by ACCO in the amount of $117,339; and
2. Authorize an appropriation of $117,339 in General Fund, City Hall Facility Operations Account Number 1015750419.3572.
O. SB 1383 Local Assistance Grant Program – Adopt a Resolution Authorizing Submittal of an Application to California Department of Resources Recycling and Recovery (CalRecycle)
Recommendation : Adopt a resolution authorizing the City Manager to submit an application to CalRecycle to execute any forms necessary to secure SB 1383 Local Assistance Grant Program funds and carry out the specified activities required by CalRecycle.
PUBLIC HEARINGS
P. Zoning Ordinance Amendment to Section 19.055.030 and 19.32.040 and the Addition of Section 19.32.325 to the CMC for Medicinal Cannabis as Mandated by State Law SB 1186
Recommendation :
1. Find that the proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000, specifically: Section 15060(c)(2), because the proposed Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15061(b)(3), because the Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
2. Request a reading by title only of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending Sections 19.55.030 and 19.32.040 and the addition of Section 19.32.325 of the Camarillo Municipal Code to implement State law related to medicinal cannabis, as Mandated by State Law SB 1186.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
Q. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3).
2. Staff recommends that the City Council conduct the Triennial Review and provide direction to staff on any actions it deems proper regarding the General Plan Referral request of NUWI Camarillo, LLC.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 25, 2023
*AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 25, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*Presentation Item Added
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Red Ribbon Week
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 11, 2023.
D. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements E. Revenue & Expenditure Report for September 2023
Recommendation : Receive and file report.
F. Investment Reports for September 2023
Recommendation : Receive and file reports.
G. Annual Review of Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment Recommendation : Staff recommends the City Council adopt City Council Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment.
H. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation : Staff recommends the City Council adopt City Council Policy 3.16 – Pension Rate Stabilization Program (PRSP) Trust Investment.
I. Youth Employment Services Quarterly Report – July, August, and September 2023 Recommendation : Receive and file.
J. Sustainability Master Plan for Municipal Operations
Recommendation : Adopt a Resolution approving the Sustainability Master Plan for Municipal Operations.
K. First Amendment to Professional Services Agreement with Peckham & McKenney to Conduct Recruitment Services
Recommendation :
1. Authorize City Manager to execute the First Amendment to CC Agreement No. 2023132A with Peckham & McKenney for an amount of $54,000 for a total authorized expenditure of $81,000.
2. Authorize City Manager to execute future amendments up to the authorized contingency amount.
L. Professional Services Agreement CDBG Entitlement Program Administration Amendment
Recommendation :
1. Find that the amendment to the Professional Services Agreement with Veronica Tam and Associates, Inc. for the administration of the CDBG Program is not subject to in California Environmental Quality Act (CEQA) Guidelines pursuit to Section 15061(b) (3), because it can be seen with certainty that there is no possibility that the administration of the CDBG program may have a significant effect on the environment; and
2. Approve a resolution and authorize the City Manager to amend the Professional Services Agreement for CDBG program administration with Veronica Tam and Associates, Inc. by increasing the maximum contract expenditure amount by $18,000 for FY 2023/24 plus 10% contingency and extending the existing agreement through Fiscal Year 2024/25, for the amount of $56,040 plus a 10% contingency to be funded through CDBG and CDBGCV grant funds.
M. Dizdar Park Renovation and Expansion (Project No. CP5095) – Authorization to Solicit Bids for Construction
Recommendation : Adopt a Resolution approving Dizdar Park Renovation and Expansion Project No. CP5095; approving the plans, specifications, and notice inviting bids; and authorizing staff to invite bids.
N. Ratification of Urgency Purchase for City Hall Fire Incident Recommendation :
1. Ratify the duct and vent cleaning by ACCO in the amount of $117,339; and
2. Authorize an appropriation of $117,339 in General Fund, City Hall Facility Operations Account Number 1015750419.3572.
O. SB 1383 Local Assistance Grant Program – Adopt a Resolution Authorizing Submittal of an Application to California Department of Resources Recycling and Recovery (CalRecycle)
Recommendation : Adopt a resolution authorizing the City Manager to submit an application to CalRecycle to execute any forms necessary to secure SB 1383 Local Assistance Grant Program funds and carry out the specified activities required by CalRecycle.
PUBLIC HEARINGS
P. Zoning Ordinance Amendment to Section 19.055.030 and 19.32.040 and the Addition of Section 19.32.325 to the CMC for Medicinal Cannabis as Mandated by State Law SB 1186
Recommendation :
1. Find that the proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000, specifically: Section 15060(c)(2), because the proposed Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15061(b)(3), because the Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
2. Request a reading by title only of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending Sections 19.55.030 and 19.32.040 and the addition of Section 19.32.325 of the Camarillo Municipal Code to implement State law related to medicinal cannabis, as Mandated by State Law SB 1186.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
Q. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3).
2. Staff recommends that the City Council conduct the Triennial Review and provide direction to staff on any actions it deems proper regarding the General Plan Referral request of NUWI Camarillo, LLC.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 25, 2023
*AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 25, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*Presentation Item Added
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Red Ribbon Week
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 11, 2023.
D. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements E. Revenue & Expenditure Report for September 2023
Recommendation : Receive and file report.
F. Investment Reports for September 2023
Recommendation : Receive and file reports.
G. Annual Review of Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment Recommendation : Staff recommends the City Council adopt City Council Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment.
H. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation : Staff recommends the City Council adopt City Council Policy 3.16 – Pension Rate Stabilization Program (PRSP) Trust Investment.
I. Youth Employment Services Quarterly Report – July, August, and September 2023 Recommendation : Receive and file.
J. Sustainability Master Plan for Municipal Operations
Recommendation : Adopt a Resolution approving the Sustainability Master Plan for Municipal Operations.
K. First Amendment to Professional Services Agreement with Peckham & McKenney to Conduct Recruitment Services
Recommendation :
1. Authorize City Manager to execute the First Amendment to CC Agreement No. 2023132A with Peckham & McKenney for an amount of $54,000 for a total authorized expenditure of $81,000.
2. Authorize City Manager to execute future amendments up to the authorized contingency amount.
L. Professional Services Agreement CDBG Entitlement Program Administration Amendment
Recommendation :
1. Find that the amendment to the Professional Services Agreement with Veronica Tam and Associates, Inc. for the administration of the CDBG Program is not subject to in California Environmental Quality Act (CEQA) Guidelines pursuit to Section 15061(b) (3), because it can be seen with certainty that there is no possibility that the administration of the CDBG program may have a significant effect on the environment; and
2. Approve a resolution and authorize the City Manager to amend the Professional Services Agreement for CDBG program administration with Veronica Tam and Associates, Inc. by increasing the maximum contract expenditure amount by $18,000 for FY 2023/24 plus 10% contingency and extending the existing agreement through Fiscal Year 2024/25, for the amount of $56,040 plus a 10% contingency to be funded through CDBG and CDBGCV grant funds.
M. Dizdar Park Renovation and Expansion (Project No. CP5095) – Authorization to Solicit Bids for Construction
Recommendation : Adopt a Resolution approving Dizdar Park Renovation and Expansion Project No. CP5095; approving the plans, specifications, and notice inviting bids; and authorizing staff to invite bids.
N. Ratification of Urgency Purchase for City Hall Fire Incident Recommendation :
1. Ratify the duct and vent cleaning by ACCO in the amount of $117,339; and
2. Authorize an appropriation of $117,339 in General Fund, City Hall Facility Operations Account Number 1015750419.3572.
O. SB 1383 Local Assistance Grant Program – Adopt a Resolution Authorizing Submittal of an Application to California Department of Resources Recycling and Recovery (CalRecycle)
Recommendation : Adopt a resolution authorizing the City Manager to submit an application to CalRecycle to execute any forms necessary to secure SB 1383 Local Assistance Grant Program funds and carry out the specified activities required by CalRecycle.
PUBLIC HEARINGS
P. Zoning Ordinance Amendment to Section 19.055.030 and 19.32.040 and the Addition of Section 19.32.325 to the CMC for Medicinal Cannabis as Mandated by State Law SB 1186
Recommendation :
1. Find that the proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000, specifically: Section 15060(c)(2), because the proposed Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15061(b)(3), because the Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
2. Request a reading by title only of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending Sections 19.55.030 and 19.32.040 and the addition of Section 19.32.325 of the Camarillo Municipal Code to implement State law related to medicinal cannabis, as Mandated by State Law SB 1186.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
Q. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3).
2. Staff recommends that the City Council conduct the Triennial Review and provide direction to staff on any actions it deems proper regarding the General Plan Referral request of NUWI Camarillo, LLC.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 25, 2023
*AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 25, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*Presentation Item Added
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Red Ribbon Week
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 11, 2023.
D. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements E. Revenue & Expenditure Report for September 2023
Recommendation : Receive and file report.
F. Investment Reports for September 2023
Recommendation : Receive and file reports.
G. Annual Review of Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment Recommendation : Staff recommends the City Council adopt City Council Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment.
H. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation : Staff recommends the City Council adopt City Council Policy 3.16 – Pension Rate Stabilization Program (PRSP) Trust Investment.
I. Youth Employment Services Quarterly Report – July, August, and September 2023 Recommendation : Receive and file.
J. Sustainability Master Plan for Municipal Operations
Recommendation : Adopt a Resolution approving the Sustainability Master Plan for Municipal Operations.
K. First Amendment to Professional Services Agreement with Peckham & McKenney to Conduct Recruitment Services
Recommendation :
1. Authorize City Manager to execute the First Amendment to CC Agreement No. 2023132A with Peckham & McKenney for an amount of $54,000 for a total authorized expenditure of $81,000.
2. Authorize City Manager to execute future amendments up to the authorized contingency amount.
L. Professional Services Agreement CDBG Entitlement Program Administration Amendment
Recommendation :
1. Find that the amendment to the Professional Services Agreement with Veronica Tam and Associates, Inc. for the administration of the CDBG Program is not subject to in California Environmental Quality Act (CEQA) Guidelines pursuit to Section 15061(b) (3), because it can be seen with certainty that there is no possibility that the administration of the CDBG program may have a significant effect on the environment; and
2. Approve a resolution and authorize the City Manager to amend the Professional Services Agreement for CDBG program administration with Veronica Tam and Associates, Inc. by increasing the maximum contract expenditure amount by $18,000 for FY 2023/24 plus 10% contingency and extending the existing agreement through Fiscal Year 2024/25, for the amount of $56,040 plus a 10% contingency to be funded through CDBG and CDBGCV grant funds.
M. Dizdar Park Renovation and Expansion (Project No. CP5095) – Authorization to Solicit Bids for Construction
Recommendation : Adopt a Resolution approving Dizdar Park Renovation and Expansion Project No. CP5095; approving the plans, specifications, and notice inviting bids; and authorizing staff to invite bids.
N. Ratification of Urgency Purchase for City Hall Fire Incident Recommendation :
1. Ratify the duct and vent cleaning by ACCO in the amount of $117,339; and
2. Authorize an appropriation of $117,339 in General Fund, City Hall Facility Operations Account Number 1015750419.3572.
O. SB 1383 Local Assistance Grant Program – Adopt a Resolution Authorizing Submittal of an Application to California Department of Resources Recycling and Recovery (CalRecycle)
Recommendation : Adopt a resolution authorizing the City Manager to submit an application to CalRecycle to execute any forms necessary to secure SB 1383 Local Assistance Grant Program funds and carry out the specified activities required by CalRecycle.
PUBLIC HEARINGS
P. Zoning Ordinance Amendment to Section 19.055.030 and 19.32.040 and the Addition of Section 19.32.325 to the CMC for Medicinal Cannabis as Mandated by State Law SB 1186
Recommendation :
1. Find that the proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000, specifically: Section 15060(c)(2), because the proposed Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15061(b)(3), because the Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
2. Request a reading by title only of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending Sections 19.55.030 and 19.32.040 and the addition of Section 19.32.325 of the Camarillo Municipal Code to implement State law related to medicinal cannabis, as Mandated by State Law SB 1186.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
Q. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3).
2. Staff recommends that the City Council conduct the Triennial Review and provide direction to staff on any actions it deems proper regarding the General Plan Referral request of NUWI Camarillo, LLC.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 25, 2023
*AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 25, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
*Presentation Item Added
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Red Ribbon Week
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 11, 2023.
D. Disbursements
Recommendation : Adopt a Resolution Approving Disbursements E. Revenue & Expenditure Report for September 2023
Recommendation : Receive and file report.
F. Investment Reports for September 2023
Recommendation : Receive and file reports.
G. Annual Review of Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment Recommendation : Staff recommends the City Council adopt City Council Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment.
H. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation : Staff recommends the City Council adopt City Council Policy 3.16 – Pension Rate Stabilization Program (PRSP) Trust Investment.
I. Youth Employment Services Quarterly Report – July, August, and September 2023 Recommendation : Receive and file.
J. Sustainability Master Plan for Municipal Operations
Recommendation : Adopt a Resolution approving the Sustainability Master Plan for Municipal Operations.
K. First Amendment to Professional Services Agreement with Peckham & McKenney to Conduct Recruitment Services
Recommendation :
1. Authorize City Manager to execute the First Amendment to CC Agreement No. 2023132A with Peckham & McKenney for an amount of $54,000 for a total authorized expenditure of $81,000.
2. Authorize City Manager to execute future amendments up to the authorized contingency amount.
L. Professional Services Agreement CDBG Entitlement Program Administration Amendment
Recommendation :
1. Find that the amendment to the Professional Services Agreement with Veronica Tam and Associates, Inc. for the administration of the CDBG Program is not subject to in California Environmental Quality Act (CEQA) Guidelines pursuit to Section 15061(b) (3), because it can be seen with certainty that there is no possibility that the administration of the CDBG program may have a significant effect on the environment; and
2. Approve a resolution and authorize the City Manager to amend the Professional Services Agreement for CDBG program administration with Veronica Tam and Associates, Inc. by increasing the maximum contract expenditure amount by $18,000 for FY 2023/24 plus 10% contingency and extending the existing agreement through Fiscal Year 2024/25, for the amount of $56,040 plus a 10% contingency to be funded through CDBG and CDBGCV grant funds.
M. Dizdar Park Renovation and Expansion (Project No. CP5095) – Authorization to Solicit Bids for Construction
Recommendation : Adopt a Resolution approving Dizdar Park Renovation and Expansion Project No. CP5095; approving the plans, specifications, and notice inviting bids; and authorizing staff to invite bids.
N. Ratification of Urgency Purchase for City Hall Fire Incident Recommendation :
1. Ratify the duct and vent cleaning by ACCO in the amount of $117,339; and
2. Authorize an appropriation of $117,339 in General Fund, City Hall Facility Operations Account Number 1015750419.3572.
O. SB 1383 Local Assistance Grant Program – Adopt a Resolution Authorizing Submittal of an Application to California Department of Resources Recycling and Recovery (CalRecycle)
Recommendation : Adopt a resolution authorizing the City Manager to submit an application to CalRecycle to execute any forms necessary to secure SB 1383 Local Assistance Grant Program funds and carry out the specified activities required by CalRecycle.
PUBLIC HEARINGS
P. Zoning Ordinance Amendment to Section 19.055.030 and 19.32.040 and the Addition of Section 19.32.325 to the CMC for Medicinal Cannabis as Mandated by State Law SB 1186
Recommendation :
1. Find that the proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000, specifically: Section 15060(c)(2), because the proposed Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment; and Section 15061(b)(3), because the Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
2. Request a reading by title only of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending Sections 19.55.030 and 19.32.040 and the addition of Section 19.32.325 of the Camarillo Municipal Code to implement State law related to medicinal cannabis, as Mandated by State Law SB 1186.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
Q. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3).
2. Staff recommends that the City Council conduct the Triennial Review and provide direction to staff on any actions it deems proper regarding the General Plan Referral request of NUWI Camarillo, LLC.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 25, 2023