AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Relating to letter from Manatt on behalf of NUWI LLC, dated October 24, 2023 regarding the City’s Triennial Review.
Letter available with agenda.
Number of Potential Cases: One
B. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Camden, et al. v. 3M Company, Civil Action No.: 2:23cv03147RMG City of Camden, et al. v. E.I. DuPont De Nemours and Company et al., Civil Action No.:
2:23cv03230RMG
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation : Approve the minutes of the regular meeting of October 25, 2023.
D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
E. Adopt Ordinance 2014, an Ordinance of the City Council of the City of Camarillo, California, Amending Sections 19.55.030 and 19.32.040 and the Addition of Section
19.32.325 of the Camarillo Municipal Code to Implement State Law Related to Medicinal Cannabis
Recommendation : Adopt Ordinance 2014, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging (CCOA) Board Unscheduled Vacancy – Confirm Appointment to the Board
Recommendation : Appoint Karen Denove to fill an unscheduled vacancy on the Camarillo Council on Aging to fill the remainder of the term expiring on June 30, 2024.
G. Policy 1.01 City Council Reorganization, Committees, and Appointments Recommendation : Adopt the revised Policy 1.01 – City Council Reorganization, Committees, and Appointments.
H. Amending Resolutions to the Classification and Compensation Plan for City and Camarillo Sanitary District Employees
Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective November 8, 2023.
I. Agreement with Complete Paperless Solutions (CPS) for Laserfiche Cloud Document Management System
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2023137 with Complete Paperless Solution in the amount of $143,034 for the Laserfiche Cloud Document Management System and authorize a contingency in the amount of $14,303 for a total agreement authorization of $157,337; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
J. RPD189M(3) Williams Homes (southwest corner of Petit Street and Village at the Park Drive) – Resolution Accepting Public Improvements, Warranty Security, and Exonerating Performance Securities
Recommendation : Adopt a Resolution accepting public improvements, warranty securities, and exonerating performance securities for RPD189M(3).
K. Annual Resurfacing (Project No. ST5017) – Exonerate Warranty Securities Recommendation :
1. Find that Project No. ST5017 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution exonerating warranty securities for Annual Resurfacing Project No. ST5017 with Pavement Coatings Co.
L. Road Rehabilitation Project (Project No. ST5123) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find that Project No. ST5123 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Road Rehabilitation Project – Project No. ST5123, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
M. Treated Water Diversion – North Pleasant Valley Groundwater Desalter (Project No.
MC20235) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Adopt a Resolution approving Treated Water Diversion – North Pleasant Valley Groundwater Desalter – Project No. MC20235; approving the Project plans and specifications; and proceeding with construction of the project; and
3. Authorize the City Manager to execute Public Works Contract No. 2023149 with Travis Agricultural Construction, Inc. in an amount nottoexceed $81,650, and authorize a contingency in the amount of $12,500, for a total contract authorization of $94,150; and
4. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
5. Authorize the City Manager to execute Professional Services Agreement No. 2023150 with Filippin Engineering, Inc. in an amount nottoexceed $30,200 for construction management and inspection services, and authorize a contingency in the amount of $4,550, for a total agreement authorization of $34,750; and
6. Authorize the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
N. Vehicle Purchase AS20233 Units #5, #54, #55, #30, #92, #14 and #16 Recommendation :
1. Find the vehicle purchases exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quotes for AS20233, Units #5, #54, #55, #30, #92, #14 and #16 from National Auto Fleet Group in the amount of $254,135; and authorize a contingency up to $63,535 for a not to exceed total of $317,670; and
3. Approve the purchase of up to two fully electric zeroemission vehicles for a total amount not to exceed $100,000, including the contingency; and
4. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
O. Camarillo Train Station Undercrossing (Project No. ST1405) – Environmental Review Determination
Recommendation :
1. Find that the Project qualifies for a Statutory Exemption under CEQA Guidelines Section 15275(a) and Public Resources Code Section 21080(b)(10) since the project constitutes a modernization of an existing station and parking facility; and
2. Authorize the City Manager to file a Notice of Exemption with the County.
DISCUSSION ITEM
P. City Hall Council Chambers Remodel (Project No. CH0901) – Award Construction Contract
Recommendation :
1. Find that Project No. MC20235 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1 Existing Facilities; and
2. Authorize an appropriation of $3,279,342 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CH0901 from available Capital Improvement Projects Fund Balance; and
3. Authorize a transfer into the Capital Improvement Projects Fund of $2,350,978 from available Cable PEG fees; and
4. Waive the minor bid irregularity and authorize the City Manager to execute Public Works Contract No. 2023146 with Pre Con Industries, Inc. in an amount notto exceed $2,533,903.58, and authorize a contingency in the amount of $381,000, for a total contract authorization of $2,914,903.58; and
5. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
6. Authorize the City Manager to execute Professional Services Agreement No. 2023147 with Willdan Engineering in an amount nottoexceed $227,544 for construction management and inspection services, and authorize a contingency in the amount of $34,500, for a total agreement authorization of $262,044; and
7. Authorize the City Manager to execute Professional Services Agreement No. 20201A with Ravatt, Albrecht, & Associates, Inc. in an amount nottoexceed $88,893.55 for additional design support services during construction, and authorize a contingency in the amount of $13,500, for a total agreement authorization of $369,952.55; and
8. Authorize the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht, & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
Q. Addendum to the Final Subsequent Environmental Impact Report (SEIR) No. 201408, General Plan Amendment (GPA) 20191, Airport North Specific Plan Amendment, and Change of Zone (CZ) No. 335
Recommendation :
1. Find that an SEIR 20148 was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Authorize the City Manager to execute and have recorded a Termination of Agreement 201656 and First Amended Agreement 201656A regarding General Plan Amendment and Zone Change by and between the City of Camarillo and Springville, LLC (Attachment 1); and
3. Adopt a resolution approving an Addendum to the Subsequent Environmental Impact Report (SEIR) No. 20148; and
4. Adopt a resolution approving a General Plan Amendment GPA 20191, to change the Land Use Element designation from General Commercial to Industrial (R&D) for 26.1 acres; and
5. Adopt a resolution approving an amendment to the Airport North Specific Plan, to change the Land Use designation from General Commercial to Industrial (R&D) for
26.1 acres; and
6. Introduce an Ordinance approving a Change of Zone of an approximately 26acre site located South of the U.S. 101 freeway, West of Springville Drive, North of the Camarillo Airport, and just East of West Ventura Boulevard from Commercial Planned Development (CPD) to Limited Manufacturing (LM), further described as Change of Zone CZ335.
R. Zoning Ordinance Amendment to CMC Chapter 19.65 Home Occupations Recommendation : Introduce an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 for Home Occupations.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
DISCUSSION ITEM
S. Triennial Review of Referral for NUWI Camarillo, LLC Recommendation :
1. Find the Triennial Review of the Referral for NUWI Camarillo, LLC is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).
2. Council discuss and determine to take potential action on the Referral as provided below:
Continue to study the Referral for NUWI Camarillo LLC, or Rescind the Referral for NUWI Camarillo LLC as provided for under City Council Policy 7.01.E.
CLOSED SESSION REPORT
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – November 8, 2023