RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAMARILLO ADOPTING THE COMPENSATION,
CLASSIFICATION AND BENEFITS PROGRAM; AND,
APPROVING A STATEMENT OF UNDERSTANDING
PERTAINING TO TERMS AND CONDITIONS OF
EMPLOYMENT FOR CITY EMPLOYEES
The City Council of the City of Camarillo resolves as follows:
SECTION 1:The City Council of the City of Camarillo finds and declares as follows:
A. The City Council annually approves a compensation and classification plan and sets forth a program of benefits for City employees.
B. Rule 4.2 of the Camarillo Personnel Rules provides for amendment or revision to the Classification Plan by City Council Action; and
C. A Classification and Compensation Study was completed, and certain changes and adjustments are appropriate for salaries and benefits.
SECTION 2: The Statement of Understanding (S.O.U.) pertaining to the terms and conditions of employment for City employees attached as Exhibit A is hereby approved.
SECTION 3: The Classification and Compensation Schedule is attached as Exhibit B and will be effective November 8, 2023.
SECTION 4:The various benefit programs are set forth in Exhibit C.
SECTION 7: The compensation, classification and benefits programs and S.O.U. set forth herein supersedes any programs or S.O.U. previously established for City employees and any portion of any previous resolutions in conflict are hereby repealed.
PASSED AND ADOPTED November 8, 2023.
Mayor
Attested to on .
City Clerk
I, Kristen Buxkemper, City Clerk of the City of Camarillo, certify Resolution No. 2023- was adopted by the City Council of the City of Camarillo at a regular meeting held November 8, 2023, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
City Clerk
EXHIBIT A
STATEMENT OF UNDERSTANDING
OF THE CITY OF CAMARILLO
PERTAINING TO TERMS AND CONDITIONS
OF EMPLOYMENT FOR CITY EMPLOYEES
The City of Camarillo has met with the employees of the City relative to the Personnel Rules and the restatement of the City’s Compensation Plan within the context of said rules.
Subsequent to the completion of said Meet and Discuss process, it is now appropriate to approve this STATEMENT OF UNDERSTANDING (S.O.U.) setting forth provisions pertaining to wages, hours and other terms and conditions of employment.
1.TERMS. This S.O.U. shall apply to Fiscal Year 2023/2024 commencing on July 1, 2023 and shall remain in effect until otherwise amended or repealed.
2.PURPOSE. The purpose of this S.O.U. is to set forth wages, benefits and other terms and conditions of employment.
3.APPLICABILITY. This S.O.U. shall apply to all persons who are currently or hereafter employed by the City as defined in the Personnel Rules.
4.SCOPE. The general conditions of employment pertaining to both the rights and obligations of both the employees and the City, shall include, in addition to language set forth herein, the Personnel Rules of the City, dated March 26, 2014, and as amended, which are incorporated herein by reference.
The City reserves the right to amend such rules at any time. However, any amendment to the Personnel Rules, which are subject to Meet and Discuss between the City and employees of the City, shall not become effective until the conclusion of such process either by agreement having been reached or by unilateral adoption by the City as authorized by law.
5.MANAGEMENT RIGHTS. The City has the authority to manage and direct, on behalf of the public, all operations and activities of the City to the full extent authorized by law, including full authority to:
a. determine and modify the organization of City government and its constituent work units;
b. determine the nature, standards, levels and mode of delivery of services to be offered to the public;
c. determine methods, means and the numbers and kinds of personnel by which services are to be provided;
d. determine whether goods or services shall be made, purchased, or contracted for; e. direct employees, including scheduling and assigning work and overtime; f. establish employee performance standards and require compliance therewith; g. discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable law;
h. relieve employees from duty because of lack of work, lack of funds or for other legitimate reasons;
i. implement rules, regulations and directives consistent with law and the specific provisions of this S.O.U.; and
j. take all necessary actions to protect the public and carry out its mission in emergencies.
6.SALARIES. The titles and salary bands for all classes of employment for the term of this S.O.U. shall be as set forth in Exhibit “B.”
7.BENEFITS. Employee benefits are addressed in the Personnel Rules. A summary of the various benefit plans offered by the City is set forth in Exhibit “C.”
8.SAVINGS CLAUSE. Should any provision of this understanding or any application thereof, be unlawful by virtue of and Federal, State or local laws and regulations, such provisions of this understanding shall be effective and implemented only to the extent permitted by such laws and regulations. But in all other respects, the provisions of this understanding shall continue in full force and effect for the life thereof.
Date Mayor
CITY OF CAMARILLO
Classification and Compensation Schedule
Effective November 8, 2023
EXHIBIT B
Reso 2023-
CSD Reso 2023-
EXHIBIT C
SUMMARY OF 2023/2024 BENEFIT PROGRAMS
I. MEDICAL INSURANCE
The City contracts with the California Public Employees’ Retirement System (CalPERS) for participation under the Public Employees’ Medical and Hospital Care Act (PEHMCA) for the purpose of providing medical insurance benefits for eligible employees, City Councilmembers and qualifying annuitants. The City contributes towards the cost of eligible employees’, City Councilmembers’, and annuitants’ health premiums under the equal contribution method as defined in Government Code Section 22892 (b)(1). The maximum monthly medical benefit provided to eligible employees and annuitants is $151.00 as of January 1, 2023, with an increase anticipated to be effective as of January 1, 2024. Newly hired eligible employees are able to enroll in a health plan effective the 1st of the month following their date of hire.
II. DENTAL AND VISION INSURANCE
The City's dental and vision plans are self-funded through Delta Dental and Vision Service Plan (VSP). Regular, full-time employees and their eligible dependents are enrolled in the dental and vision plans on the 1 st of the month following their date of hire, with the City paying 100% of the premium. Regular, part-time employees may enroll in the dental and vision insurance plans with the City paying a percentage of the premium equal to their employment classification (½-time = 50%; ¾-time = 75%). City Councilmembers may receive family dental and vision insurance benefits equal to regular, full-time employees.
III. IRS SECTION 125 PLAN (CAFETERIA PLAN)
The City shall maintain, in accordance with Section 125 of the IRS Code, a Cafeteria Plan for the purpose of providing employees with access to various health and welfare benefits on a pre-tax basis. Benefits available through the Cafeteria Plan include, but are not limited to:
•Group Health Plan Medical Premiums
•Dental and Vision Insurance Premiums
•Flexible Spending Account for Dependent Care
•Flexible Spending Account for Medical Expenses
•Voluntary Optional Benefits offered under a City-sponsored supplemental insurance program (e.g. Cancer Insurance Premiums, Accident Insurance Premiums, Critical Illness Insurance Premiums, etc.)
The City’s contribution to the Cafeteria Plan (“Flex Dollars”) for regular full-time employees will be equal to ninety percent (90%) of the premium for the PERS Platinum PPO family health plan offered in the area, rounded to the nearest whole dollar, reduced by the City’s medical benefit paid directly to CalPERS. Regular part-time employees will receive a pro-rated portion of Flex Dollars based on their employment classification (½-time = 50%; ¾-time = 75%). Eligible employees who opt out of the City’s health program or do not fully utilize the City’s Medical Benefit and Flex Dollar contributions will receive 100% cash-back of the unutilized City contributions. City Councilmembers are not eligible for cash-back of unutilized Cafeteria Plan contributions. Flex Dollar contributions begin for eligible employees on the 1 st of the month following their date of hire.
IV. RETIREMENT
The City contracts with CalPERS to provide retirement benefits to eligible employees.
Classic Employees. Employees hired on or before December 31, 2012; and employees hired on or after January 1, 2013 who qualify for pension system reciprocity have the following retirement contract provisions apply:
•2% @ 55 Retirement Formula
•Final Compensation Period, Single Highest Year
•1959 Survivor Benefit Level 4
•Pre-Retirement Option 2W Death Benefit, continues after remarriage of survivor
•Post-Retirement Survivor Allowance, continues after remarriage of survivor •2% Annual Cost-of-Living Allowance Increase
•$500 Retired Death Benefit
•Unused Sick Leave Credit
•Purchase of Prior Service Credit
•Military Service Credit
•Public Service Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service
The City pays both the employer and employee contributions to CalPERS in accordance with the provisions of the contract between the City and CalPERS.
New Members. As defined by AB340 (the California Public Employees’ Pension Reform Act of 2013 “PEPRA”), employees hired on or after January 1, 2013 who do not qualify for pension system reciprocity or who were CalPERS members while employed by another public agency and hired by the City after a break in service of more than six (6) months have the following retirement contract provisions apply:
•2% @ 62 Retirement Formula
•Final Compensation Period, Average of highest paid consecutive 36 months •1959 Survivor Benefit Level 4
•Pre-Retirement Option 2W Death Benefit, continues after remarriage of survivor
•Post-Retirement Survivor Allowance, continues after remarriage of survivor •2% Annual Cost-of-Living Allowance Increase
•$500 Retired Death Benefit
•Unused Sick Leave Credit
•Purchase of Prior Service Credit
•Military Service Credit
•Public Service Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service
The City pays only the employer contribution to CalPERS and employees pay the employee contribution in accordance with the provisions of the contract between the City and CalPERS.
V. LIFE INSURANCE
The City provides group life insurance for all regular, full- and part-time employees.
The amount of insurance coverage is the amount equal to the employee's annual salary, based on their employment classification as a full, ½-, or ¾-time employee, plus $5,000, rounded to the next increment of $5,000 ($200,000 max.). City Councilmembers are provided coverage in the amount of $50,000. All eligible dependents are covered by life insurance in the amount of $2,000. NOTE: Accidental death and dismemberment coverage matches the life insurance schedule above; however, the amount payable for certain losses will differ.
VI. SHORT/LONG TERM DISABILITY
The City provides short/long term disability benefits to all regular employees. Eligible employees are enrolled in the disability program effective the 1st of the month following their date of hire. In the event a regular employee becomes disabled through a non- work related illness or sudden injury, short term disability coverage provides a weekly income benefit equal to 66 2/3% of covered earnings up to a maximum benefit of $2,192 per week ($9,500 per month). The waiting period for short term disability benefits to begin is after 7 days for an illness or 0 days for injury or date of hospitalization. After 180 days of being disabled, the employee is eligible for long term disability which provides the same level of benefits as short term disability. Long term disability’s maximum benefit period is to age 65 for those 61 or younger at the time of disablement. The maximum benefit period varies for those 62 or older at the time of disablement.
VII. WORKERS’ COMPENSATION
Workers’ Compensation benefits are for work-related illnesses or injuries. All medical and hospital costs are covered. Temporary disability income is computed at approximately 66 2/3% of weekly wages up to the state law maximum. The City’s Workers’ Compensation program is administered by Athens Administrators. All work- related illnesses/injuries are required to be immediately reported to a supervisor and Human Resources.
VIII. EMPLOYEE ASSISTANCE PROGRAM
The City provides an Employee Assistant Program (EAP) for all regular employees and City Councilmembers. The EAP offers 24-hour confidential services that can assist employees and members of their household to resolve personal issues and meet life’s challenges. The program offers up to six face-to-face counseling sessions per issue per year.
IX. RETIRMENT HEALTH SAVINGS (RHS) PLAN
The City provides an RHS Plan for eligible employees. The RHS Plan allows employees to accumulate assets on a pre-tax basis to pay for medical expenses on a tax-free basis upon separation from the City.
X. OTHER BENEFITS
*Amounts are pro-rated for regular, part-time employees Arborist Certification Pay $150/month* for eligible employees Backflow Proficiency Pay $100/month* for eligible employees Bilingual Pay $50/month* for eligible employees
Class A CDL Proficiency Pay $50/month* for eligible employees, plus costs associated with obtaining and retaining Class
A CDL and endorsements
Class B CDL Proficiency Pay $25/month* for eligible employees, plus costs associated with obtaining and retaining Class
B CDL and endorsements
Pesticide Applicator Proficiency Pay $100/month* for eligible employees On-Call Pay $3.00/hour
Safety Shoe Reimbursement $300/FY for eligible employees Defined Contribution (401a Plan) 7% of salary for all eligible employees and eligible City Councilmembers
Deferred Compensation (457 Plan) 3% of salary for City Manager, Assistant City Manager, Directors, and City Clerk; all other
employees are eligible to participate
Deferred Compensation (457 PTS)
Part-Time, Temporary, Seasonal Plan
7% of salary for those Part-Time,
Temporary and Seasonal workers that are not
eligible for CalPERS membership and City
Councilmembers not electing CalPERS
membership
Education Reimbursement 75% of expenses up to $1,800/FY Cell Phone Allowance $45/month for eligible employees
Mileage Reimbursement Amount recognized by the IRS for business travel
Holidays 88 hours plus 24* hours floating holiday/year
Management Leave
City Manager 80 hours/year
Assistant City Manager
Directors
City Clerk
64 hours/year
Assistant Directors
Deputy Directors
Assistant City Clerk
Deputy City Clerk
48 hours/year
Mid-Managers 32 hours/year
Auto Allowance
City Manager $500/month
Assistant City Manager
Directors
City Clerk
$250/month
Assistant Directors
Deputy Directors
Economic Development Manager
Principal Civil Engineer
Planning Manager
Principal Planner
$200/month
Assistant to the City Manager
Community Relations Officer
Assistant City Clerk
Deputy City Clerk
Senior Civil Engineer
Transportation Engineer
Senior Planner
$175/month