City Council Minutes – December 13, 2023 Page 1 of 8
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 13, 2023
CALL TO ORDER
The Mayor called the meeting to order at 4:00 p.m.
ROLL CALL
Council Present: Tony Trembley, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez-Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
David Moe, Assistant Community Development Director
Silvia Jaquez, Deputy City Clerk
Carrie Weal, Assistant City Clerk
CLOSED SESSION
The City Attorney read the closed session item into the record. Council recessed to Closed Session.
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2)
Number of Potential Cases: 1
This item relates to letter s sent to the City dated October 24, 2023, and November 7, 2023, from Manatt on behalf of NUWI LLC, regarding the City’s Triennial Review.
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
OPV Coalition v. Fox Canyon Groundwater Ventura County Superior Court Case No. 56-2021-00555357-CU-PT-VTA
5:00 P.M. - CALL TO ORDER – OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
The agenda was approved.
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PRESENTATIONS
C. Friends of the Library Presentation of Annual Donation to City The Friends of the Camarillo Library presented a check to the City of Camarillo in the amount of $142,000. The Mayor and Councilmembers thanked the Friends of the Camarillo Library for their dedication and service to the community.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
The Council thanked firefighters and first responders that responded to the South Mountain fire and thanked staff for their work on the Christmas Parade.
Vice Mayor Kildee requested the meeting adjourn in memory of Dr. Ken Anderson.
CONSENT CALENDAR
D. City Council Meeting Minutes
Approved the minutes of the regular meeting of November 8, 2023, and special meeting of December 6, 2023.
E. Disbursements
Adopted Resolution No. 2023-97 approving disbursements.
F. Revenue & Expenditure Report for October 2023
Received and filed the report.
G. Investment Reports for October 2023
Received and filed the reports.
Senate Bill 341 Report for the Fiscal Year Ended June 30, 2023 Received and filed report.
I. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2023
Received and filed the report.
J. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2023
Received and filed the ACFR and various reports.
K. Adopt Ordinance 2015, an Ordinance of the City Council of the City of Camarillo for a Change of Zone of an Approximately 26 Acre Site Located South of the U.S. 101 Freeway, West of Springville Drive, North of the Camarillo Airport, and Just East of West Ventura Boulevard from Commercial Planned Development (CPD) Doc ID: d58348af8cf5612ed0719faee072be82f3c18edb
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to Limited Manufacturing (LM), further Described as Change of Zone CZ-335 Adopted Ordinance 2015, which constitute d reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
L. Adopt Ordinance 2016, an Ordinance of the City Council of the City of Camarillo, California, Amending the Camarillo Municipal Code Chapter 19.65 f or Home Occupations
Adopted Ordinance 2016, which constitute d reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
M. 2024 City Council and Board Regular Meeting Schedule This item was pulled from the consent calendar for further discussion.
N. California Contract Cities Association (CCCA) – Discontinuation of Membership Approved the discontinuation of membership with the California Contract Cities Association.
O. Association of California Water Agencies (ACWA) – Membership Recommendation
Approved the City’s membership to the Association of California Water Agencies.
P. 2024 City Council Committee Assignments
Approved the 2024 Council committee assignments.
Q. Policy 11.07 – Use of City Vehicles
Approved the revised City Council Policy 11.07 pertaining to Use of City Vehicles.
R. City Council Policy 12.02 – Email Retention
Approved the revised City Council Policy 12.02 pertaining to Email Retention.
S. Second Amendment to License Agreement for Telecommunications Facilities between the City and New Cingular Wireless
Authorized the City Manager to execute Agreement No. 2004 -2B with New Cingular Wireless PCS, LLC.
T. Camarillo Public Library Energy Efficiency Lighting U pgrade - Resolution Approving Final Pay Estimate No. 8 and Accepting Improvements Adopted Resolution No. 2023 -98 approving the final pay estimate, accepting improvements, and authorizing the Mayor to sign the Notice of Completion.
U. Camarillo Area Transit - Approve the Purchase of a 16-Passenger Cutaway Bus
1. Found the CAT vehicle procurement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA (CEQA) Guidelines; and
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2. Approved the purchase of Model 1 Commercial Vehicles for a total amount of $142,765.16 for the purchase of one transit vehicle; and
3. Authorized a contingency of up to $14,000 in additional vehicle procurement costs.
V. Camarillo Area Transit – Approve the Purchase of Three Class V Transit Vans
1. Found the CAT vehicle procurement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Approved the purchase of three transit vehicles in the total amount of $316,058.52; and
3. Authorized a contingency of up to $30,000 in additional vehicle procurement costs.
W. Non-Stormwater Major Outfall Screening and Source Investigation - Professional Services Agreement
1. Found the major outfall screening and source investigation exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorized an appropriation o f $70,100 for the professional services agreement and contingency in the General Fund, Storm Water Management Budget, Account No. 101 -3140-434.32-01 from available General Fund Unassigned Fund Balance; and
3. Authorized the City Manager to execute Profession al Services Agreement No. 2023 -159 with Rincon Consultants, Inc. in an amount not -to-exceed $191,098 for professional services and authorize d a contingency in the amount of $29,000 for a total agreement authorization of $220,098; and
4. Authorized the City Manager to execute future amendments to the Agreement with Rincon Consultants for unforeseen additional services up to the authorized contingency amount.
X. Parking Restrictions at Bedford Drive and Dunnigan Street
1. Found the “No Parking” signs exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Adopted Resolution No. 2023-99 establishing parking restrictions at Bedford Drive and Dunnigan Street.
Y. RPD-201, Fairfield Camino Ruiz LLC - Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents, and Waiver of Traffic Impact Mitigation Fees
1. Found that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162; and
2. Adopted Resolution No. 2023 -100 approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents; and waiver of traffic impact mitigation fees for 20 moderate Doc ID: d58348af8cf5612ed0719faee072be82f3c18edb
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income affordable residential units.
Z. Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD-5116) – Exonerate Warranty Securities
Adopted Resolution No. 2023 -101 exonerating warranty securities for Storm Drain Infrastructure Repair – La Marina Storm Ditch - Project No. SD-5116 with Tierra Contracting, Inc.
AA. Traffic Signal Safety Light LED Upgrade Project (TM -2023-2) – Award of Contract
1. Found Specification No. TM-2023-2, Traffic Signal Safety Light LED Upgrade Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Found the bid received from Yunex LLC as non-responsive; and
3. Authorized the City Manager to execute Public Works Contract No. 2023-158 with Taft Electric Company in the amount of $64,100 and execute contract change orders for project contingencies in the amount of $6,410 for a total authorized expenditure of $70,510.
AB. VCTC VCbuspass – Fare Media Agreement
Authorized the City Manager to execute the Interagency “Countywide Annual Westview Annual Pass” agreement regarding usage and fare reimbursement.
AC. Water and Wastewater Financial Plan Update – Agreement Amendment Authorized the City/District Manager to sign Agreement 2015-30K in the amount of $49,497 for Professional Services with Raftelis Financial Consultant to conduct a Water and Wastewater Financial Plan Update for the City of Camarillo and the Camarillo Sanitary District.
MOTION to approve Items C through AC, with the exception of Item M.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
ITEM PULLED FOR DISCUSSION
M. 2024 City Council and Board Regular Meeting Schedule City Manager Ramirez stated there are two City Council meetings that conflict with educatio nal opportunities for the City Council and staff. He proposed revising the 2024 Meeting Schedule as follows:
Moving the February 28, 2024, Council meeting date which conflicts with the California Association of Sanitation Agencies (CASA) 2024 Winter Conference, to Thursday, February 29, 2024.
Moving the May 8, 2024, Council meeting date which conflicts with the Association of California Water Agencies (ACWA) 2024 Spring Conference & Doc ID: d58348af8cf5612ed0719faee072be82f3c18edb
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Expo to Monday, to May 6, 2024.
Vice Mayor Kildee requested that residents be adequately informed about the change in meeting dates.
Councilmember Martinez -Bravo requested referring an item to the Policy Committee to consider a longer summer recess schedule to accommodate families and school sessions. Councilmember Tennessen supported the request.
MOTION to approve the 2024 City Council and Board regular meeting schedule, with the recommended changes as discussed by the Council.
Councilmember Martinez-Bravo moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
AD. Airport Layout Plan (ALP) Update – Presentation from Director of Airports Keith Freitas
Keith Freitas, Director of Airports, presented a PowerPoint reviewing the process to update the Airport Layout Plan (ALP) update, to meet the FAA requirements, and the Noise study to address the impacts to the community. He responded to the Council’s questions.
The following people addressed the City Council regarding airport noise: Joe Mitchell, Walt De La Torre , Kyle Johnson, Renee Hatcher, Merrill Berge, and Steve Newman
The Council received and filed the report.
The City Council recessed for a brief break.
GENERAL PUBLIC COMMENTS – NONE
DISCUSSION ITEMS (Continued)
AE. Proposed Ordinance Amendment to Camarillo Municipal Code Section
11.20.220 – Oversized Vehicles – Parking Prohibited – Parking Permits Public Works Director Klotzle presented a PowerPoint reviewing the proposed ordinance amending CMC 11.20.220 which includes additional residential, commercial, and industrial zones and revises the hours of restricted oversized vehicle parking to between 9:00 a.m. and 5:00 p.m., Mondays through Fridays including holidays.
MOTION to approve the following recommended actions:
1. Found the Ordinance Amendment to Camarillo Municipal Code Section
11.20.220 – Oversized Vehicles – Parking Prohibited – Parking Permits exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and Doc ID: d58348af8cf5612ed0719faee072be82f3c18edb
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2. Introduced Ordinance 2017 Amending and Restating Section 11.20.220 of Title 11 of the Camarillo Municipal Code relating to public parking of oversized vehicles on public streets and highways.
Vice Mayor Kildee moved, Councilmember Martinez-Bravo seconded Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
AF. North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project `No. WT -11-01) – Ratify Construction Contract and Professional Services Agreement
Public Works Director Klotzle presented a PowerPoint reviewing the North Pleasant Valley Groundwater Desalter detention basin improvements which required a retrofit to the existing stormwater basin in order to allow the stormwater to be successfully discharged offsite.
MOTION to approve the following recommended actions:
1. Found Project No. WT -11-01 is exempt from review under the California Environmental Quality Act (CEQ A) pursuant to Article 19 Categorical Exemptions Sections 15301 Class 1; and
2. Ratified Public Works Contract No. 2023-154 with Sam Hill & Sons, Inc. in an amount not-to-exceed $692,918, and authorized a contingency in the amount of $104,000, for a total contract authorization of $796,918; and
3. Authorized the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and
4. Ratified Professional Services Agreement No. 2023 -155 with Filippin Engineering, Inc. in an amount not -to-exceed $141,224.12 for construction management and inspection services, and authorize d a contingency in the amount of $21,200, for a total agreement authorization of $162,424.12; and
5. Authorized the City Manager to execute future amendments to the agreement with Filippin Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
Councilmember Martinez-Bravo moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
AG. Triennial Review of Referral for NUWI Camarillo, LLC Planning Manager Lee presented a PowerPoint reviewing the Triennial Review of Referral for NUWI Camarillo , LLC (Camarillo Springs Golf Course) that was discussed at the October 25, 2023, and November 8, 2023, City Council meetings and the City Council’s direction for staff to return with a resolut ion to formally rescind the General Plan Amendment Referral for NUWI Camarillo, LLC.
MOTION to approve the following recommended actions:
1. Found the Triennial Review of the Referral for NUWI Camarillo, LLC is Doc ID: d58348af8cf5612ed0719faee072be82f3c18edb
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exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3); and
2. Adopted R esolution No. 2023 -102 rescinding the Referral for NUWI Camarillo, LLC as provided for under City Council Policy 7.01.E Councilmember Martinez-Bravo moved, Vice Mayor Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
CLOSED SESSION REPORT
City Attorney Richman indicated there was no reportable action from the Closed Session.
ADJOURN
The meeting adjourned at 7:02 p.m. in memory of Ken Anderson.
ATTEST:
Mayor
Assistant City Clerk
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