Agenda — Camarillo City Council, January 10, 2024

AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 10, 2024
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Public Employee Performance Evaluation
Authority: Government Code Section 54957(b)(1)
Title: City Attorney
B. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code section 54956.9 (d)(2) Number of Potential Cases: 1
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA

PRESENTATIONS
C. 2023 State of the Region Report – Ventura County Civic Alliance D. Ventura Council of Governments Broadband Working Group COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of December 13, 2023.

F. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

G. Adopt Ordinance 2017, an Ordinance of the City Council of the City of Camarillo Amending and Restating Section 11.20.220 of Title 11 of the Camarillo Municipal Code Relating to the Parking of Oversized Vehicles on Public Streets and Highways Recommendation : Adopt Ordinance 2017, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.

H. Resolution Designating Camarillo Public Library Community Room as Temporary Location for All Public City and Board Meetings
Recommendation : Adopt a Resolution designating the Camarillo Public Library Community Room as a temporary location for all public City and Board meetings.

I. Second Amendment to the Memorandum of Understanding Between the County of Ventura and the City of Camarillo for Community Services Coordinator Services Recommendation : Authorize the City Manager to execute Second Amendment to Agreement No. CC 202213B with the County of Ventura, for a Ventura County Behavioral Health Agency Community Services Coordinator, for an amount notto exceed $2,806 per pay period, or a total of $67,746.46.

J. Annual Overlay (Project No. ST5023) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Recommendation : Adopt a Resolution accepting improvements, approving Final Pay Estimate No. 7 to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.

K. Road Rehabilitation Project (Project No. ST5123) – Award Construction Contract Recommendation :

1. Authorize an appropriation of $1,427,590 for the construction contract, professional services agreement, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project ST5123 from available Capital Improvement Projects Fund Balance; and

2. Authorize a transfer of $822,410 in TDA Article 8 funds from Annual Overlay ST 5023 to Project ST5123; and

3. Authorize a transfer into the Capital Improvement Projects Fund of $592,590 from available TDA Article 8 funds; and

4. Increase revenues by $835,000 in the Capital Improvement Projects Fund from the STIP grant; and

5. Authorize the City Manager to execute Public Works Contract No. 20241 with Toro Enterprises, Inc. in an amount nottoexceed $2,265,115, and authorize a contingency in the amount of $340,000, for a total contract authorization of $2,605,115; and

6. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and

7. Authorize the City Manager to execute Professional Services Agreement No. 20242 with Flowers & Associates, Inc. in an amount nottoexceed $282,914 for construction management and inspection services, and authorize a contingency in the amount of $42,500, for a total agreement authorization of $325,414; and

8. Authorize the City Manager to execute future amendments to the agreement with Flowers & Associates, Inc. for unforeseen additional services up to the authorized contingency amount.

DISCUSSION ITEMS
L. Wireless Facilities Information Session
Recommendation : Receive an informational presentation on the wireless facilities infrastructure in Camarillo.

PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

CLOSED SESSION REPORT

ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – January 10, 2024

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