Agenda — Camarillo City Council, February 14, 2024

AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, FEBRUARY 14, 2024
CAMARILLO PUBLIC LIBRARY COMMUNITY ROOM
4101 LAS POSAS ROAD , CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code section 54956.9 (d)(2) Number of Potential Case: 1
Closed session relates to facts and circumstances of the Appeal filed December 14, 2023, by Lozeau Drury, LLP for SAFER and Appeal filed December 15, 2023 by Darshann Wienick for VCCAMG both related to the Costco Project 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

B. City Council Meeting Minutes
Recommendation : Approve Minutes of the Regular Meeting of January 24, 2024.

C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

D. Adopt Ordinance 2018, an Ordinance of the City Council of the City of Camarillo, California, Amending Certain Sections and Adding Chapter 19.37 to Title 19 of the Camarillo Municipal Code to Implement State Law Related to Residential Development in Commercial Zones, Accessory Dwelling Units, Density Bonus, Parking Requirements, and Urban Dwelling Units
Recommendation : Adopt Ordinance 2018, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.

E. Single Audit for the Fiscal Year Ended June 30, 2023 Recommendation : Receive and file report.

F. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2023/24
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for selected vendors.

G. Pavement Management Program Update – Agreement Amendment Recommendation :

1. Authorize the City Manager to execute Professional Services Agreement 2022 16B with Kasraie Consulting in an amount nottoexceed $23,930 for additional project management support services for the Pavement Management Program update and authorize a contingency in the amount of $3,600 for a total agreement authorization of $91,020; and

2. Authorize the City Manager to execute future amendments to the Agreement with Kasraie Consulting for unforeseen additional services up to the authorized contingency amount.

H. MS Office 365 Software Licensing Subscription – Second Amendment Recommendation :

1. Authorize the City Manager to execute Second Amendment Agreement No. 2022 178C based upon CompuWave’s invoice in the amount of $21,887; for a not to exceed total contracted amount of $261,172.50; and

2. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.

I. Amendments to City Council Policy 2.03 Grants
Recommendation : Approve the amendments to City Council Policy 2.03 – Grants.

J. 2024 City Council and Board Meeting Schedule Amendment – Revised Summer Recess
Recommendation : Approve the amended 2024 City Council and Board regular meeting schedule.

DISCUSSION ITEMS
K. Dizdar Park Renovation and Expansion (Project No. CP5095) – Award Construction Contract
Recommendation :

1. Authorize an appropriation of $2,000,000 for the construction contract, professional services agreement, amendment, and contingencies in the Capital Improvement Projects Fund, 410851048592.41 and Project CP5095 from available Capital Improvement Projects Fund Balance; and

2. Authorize the City Manager to execute Public Works Contract No. 20244 with Ardalan Construction, Inc, in an amount nottoexceed $6,431,685.80, and authorize a contingency in the amount of $965,000, for a total contract authorization of $7,396,685.80; and

3. Authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and

4. Authorize the City Manager to execute Professional Services Agreement No. 20245 with Filippin Engineering, Inc. in an amount nottoexceed $1,130,069.97 for construction management and inspection services, and authorize a contingency in the amount of $169,500, for a total agreement authorization of $1,299,569.97; and

5. Authorize the City Manager to execute Professional Services Agreement No. 202146C with Goodale Architecture Planning in an amount nottoexceed $326,526 for additional design support services during construction, and authorize a contingency in the amount of $49,000, for a total agreement authorization of $1,045,151; and

6. Authorize the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and Goodale Architecture Planning for unforeseen additional services up to the authorized contingency amounts.

JOINT DISCUSSION ITEM WITH CAMARILLO SANITARY DISTRICT
L. Fiscal Year 2023/24 MidYear Budget Report
Recommendation : Approve the FY 2023/24 MidYear Budget Report and Authorize the City Manager to adjust the FY 2023/24 Budget and make the necessary appropriations. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

PUBLIC HEARINGS
M. Public Hearing to Consider an Appeal of the Planning Commission Decision to Approve CPD226M(5) and CUP422 and its Adoption Approving Second Subsequent MND 20234 for the Construction of a Costco Wholesale with OffSales of Alcoholic Beverages and FreeStanding Fuel Facility, Located South of U.S. 101, North of West Ventura Boulevard, Approximately 980 Feet East of Springville Drive Recommendation : *Please Note this item was amended on 2/12/2024 to remove one of the Appellant’s due to the City receipt of a formal withdrawal notice. Resolutions and attachments have been updated and a memorandum pertaining to the withdrawal has been added.*
Staff recommends that the City Council conduct the appeal hearing to consider Appellant’s appeal of the Planning Commission’s approvals and evaluate all testimony provided and take one of the following actions:

1. Adopt Resolutions denying the appeal as follows:

A. Adopt a resolution denying the appeal and upholding the Planning Commission’s adoption approving Second Subsequent MND 20234; and B. Adopt a resolution denying the appeal and upholding the Planning Commission’s approval of CPD226M(5) and CUP422, subject to the recommended conditions of approval.

2. Direct staff to return with a resolution of project denial (upholding the appeal) with findings indicated by the City Council.

3. Request additional information from staff.

CLOSED SESSION REPORT

ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, the countdown will turn orange; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – February 14, 2024

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