AGREEMENT NO. 2022-16B
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Second Amendment to Professional Services Agreement No. 2022-16 (Amendment) effective date of February 14, 2024, is entered into between the City of Camarillo, a general law c ity (City) and Kasraie Consulting, a Sole Proprietorship (Consultant), collectively referred to as the Parties.
Re
citals.
A. The parties have entered into a written agreement entitled “ Professional Services Agreement Number 2022-16 ” having an effective date of March 9 , 2022 (Agreement) to provide for certain professional services in the amount of $55,435 as outlined in Exhibit A of Agreement from Consultant.
B. The parties have entered into a written agreement entit led “First Amendment to Professional Services Agreement” having an effective date of August 22, 2022 (CC Agreement 2022- 16A) to provide additional project management support services for the Pavement Management Program update in the amount of $8,055.
C. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
D. The parties desire to modify the scope of work in accordance with Section
3.3 of the Agreement.
Section 1. Amendment. The Agreement is amended to add the following:
1. Additional “Scope of Services” of the Agreement is
amended to add the following:
Provide additional professional services in the amount of $23,930 as included in the proposal dated January 22,
2024, to provide additional work for additional
project management support services including additional budget
scenarios for the Pavement Management Program
update
. See attached Exhibit A, Scope of Services.
Section 2. Compensation and Payment. Second Amendment to Professional Services Agreement is for a not-t o-exceed amount of $23,930 for services provided in proposal dated January 22, 2024, for a total agreement amount of $87,420.
S
ection 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Second Amendment to Agreement No. 2022-16 to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
Kristy Buxkemper, City Clerk
KASRAIE CONSULTING, a Sole Proprietorship
Hassan Kasraie, P.E., Sole Proprietor
028795 02/29/2024
Camarillo Business Tax Certificate Number Expiration Date Attachments: Exhibit A, Scope of Services
KASRAIE CONSULTING
3287 Island View Drive | Ventura, CA 93003
Phone: (805) 340-4744
Email: [email protected] | www.KasraieConsulting.com January 22, 2024
Mr. James Campero
Public Works Department
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
SUBJECT: PROPOSAL FOR CONTRACT AMENDMENT #2
ADDITIONAL BUDGET SCENRIOS
PAVEMENT MANAGEMENT PROGRAM UPDATE
PROFESSIONAL SERVICES AGREEMENT NO. 2022-16
Dear Mr. Campero (James):
Thank you for the opportunity to assist the City of Camarillo with the Pavement Management Program Update project.
As discussed during a recent meeting, additional budget scenarios analysis will be required.
Therefore, we respectfully request a contract amendement for the additional effort in the amount of $23,930 as follows:
SCOPE OF WORK
The purpose of this project is to evaluate and perform additional budget scenarios to assess the impact of the Pavement Condition Index (PCI) on changes to the annual budget projections .
Specifically the City would like to explore PCI trends for 5 years, 10 years, and 20 years into the future. A yearly inflation rate of 3% will be included in the assessment. The proposed scope of work for the additional effort will be as follows:
(a) BUDGET ANALYSIS – Evaluate and analyze six budget scenarios:
1. Perform no pavement treatment and resurfacing
2. Assume a $4M per year expenditure for pavement treatment and resurfacing
3. Assume a $5M per year expenditure for pavement treatment and resurfacing
4. Assume a $6M per year expenditure for pavement treatment and resurfacing
5. Assume an $8M per year expenditure for pavement treatment and resurfacing
6. Determine the minimum pavement resurfacing/treatment required to maintain PCI at 83, and the cost associated with this option
(b) SUMMARY RESULTS – Prepare a summary chart showing the various budget scenarios and impact on the PCI in the next 20 years
(c) YEAR ONE ADJUSTMENT – The City also requests to change Year One of the proposed pavement program from 2023 to 2024 since all paving work for 2023 h ave now been completed. Some of the previously planned roads , not completed in 2023, will be reevaluated. This will result in performing and recalculating all the budget scenarios, regrouping roads by neighborhood to include the latest PCI for recent streets resurfaced in 2023, and updating the City’s road network PCI values. The additional assessment was CC Agreement 2022-16B
EXHIBIT A
added to calculate how long it would take for the City to touch and perform pavement resurfacing on every street based on the annual spending budget of $4M and $8M (d) PERFORM GIS MAPPING – Map t he final budget scenario for the planned five years, starting in 2024 and going through 2028. This will include:
1. Grouping of roads by year and neighborhood Area
2. Creating exhibits in the final report
3. Creating a Google Earth KMZ file that can be used to view proposed treated roads (e) PROJECT MANAGEMENT – Include an additional meeting to discuss the findings and the results of the additional task added to the contract
PROPSOED FEE
The above contract amendment fee is based on the following assumptions in Table 1:
Additional Budget Scenarios Business
Owner
Project
Manager
Civil
Engineer Subtotal
$205 $185 $130 Fee
Hours 6 44 112 23,930
Total $23,930
Thank you very much for allowing us to provide this proposal. If you have any questions, please feel free to contact our CIP Project Manager, Ben Emami at (805) 340-1425.
We look forward to discussing the project with you soon.
Sincerely,
_________________
Hassan Kasraie, PE
President
CC: Ben Emami, PE
Table 1 Proposed Fee & Time Estimate
CC Agreement 2022-16B