Camarillo City Council
February 14, 2024

AGREEMENT NO. 2021-46C

THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Third Amendment to Professional Services Agreement No. 2021-46 (Amendment) effective date of February 14, 2024, is entered into between the City of Camarillo, a general law city (City) and Goodale Architecture Planning, a Sole Proprietorship (Consultant), collectively referred to as the Parties.

Recitals.

A. The parties have entered into a written agreement entitled “Professional Services Agreement Number 2021-46” having an effective date of April 28, 2021 (Agreement) to provide for certain professional services in the amount of $517,356 as outlined in Exhibit A of Agreement from Consultant.

B. The Parties have entered into a written agreement entitled “First Amendment to Professional Services Agreement” having an effective date of February 22, 2022 (Agreement No. 2021-46A) to provide additional design services for a trash enclosure and environmental services for historical research in the amount of $66,925.

C. The Parties have entered into a written agreement entitled “Second Amendment to Professional Services Agreement” having an effective date of March 22, 2023 (Agreement No. 2021-46B) to provide additional final design services and environmental support through the bidding phase in the amount of $85,344.

D. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.

E. The parties desire to modify the scope of work in accordance with Section

3.3 of the Agreement.

Section 1. Amendment. The Agreement is amended to add the following:

1. Additional “Scope of Services” of the Agreement is
amended to add the following:

Provide additional professional services in the amount of $326,526 as included in the proposal dated January 16,
2024, to provide additional design support services during construction. See attached Exhibit A, Scope of Services.

Section 2. Compensation and Payment. Third Amendment to Professional Services Agreement is for a not-to-exceed amount of $326,526 for services provided in proposal dated January 16, 2024, for a total agreement amount of $996,151.

Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.

THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Third Amendment to Agreement No. 2021-46 to be executed as of the Effective Date.

CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:

Kristy Buxkemper, City Clerk
GOODALE ARCHITECTURE PLANNING, a Sole Proprietorship

David Goodale, Sole Proprietor
042629 09/30/2024
Camarillo Business Tax Certificate Number Expiration Date Attachments: Exhibit A, Scope of Services

G O O D A L E

ARCHITECTURE

PLANNING
6 2 6 3 7 9 - 8 7 5 8
w w w . g o o d a l e a r c h . c o m
A r c h i t e c t a i a L E E D A P
d a v i d @ g o o d a l e a r c h . c o m
7 7 3 S M a r e n g o A v e # 2
P a s a d e n a C A 9 1 1 0 6
City of Camarillo
601 Carmen Drive #6034
Camarillo, CA 93010
A t t n :

J o n a t h a n P i c h a r d o
A s s o c i a t e E n g i n e e r
P u b l i c W o r k s
J a n u a r y 1 6 , 2 0 2 4
S u b j e c t : DIZDAR PARK RENOV ATION AND EXPANSION CP-5095/ P .O. # 023048

CONSTRUCTION SUPPORT SERVICES PROPOSAL
Dear Jonathan,
This fee proposal responds, with gratitude, to the City’s request for design support services during construction. These services fall under the following areas:

CONSTRUCTION CONTRACT ADMINISTRATION (C1.0)
KPFF is assuming this role which will include monthly invoice management, weekly Contractor’s OAC meetings (75 assumed), RFI and Submittal distribution to design team and oversight of responses, scope definition of contruction bulletins and coordination with design team, coordintation of project close-out. These services are articulated in detail in the attached KPFF proposal.

ON-SITE MEETINGS/OBSERVATIONS (C1.1)
All site visits / site meetings include travel time. All site visits but civil include the punch list site visit. (Civil is broken out separately under Punch List/Record Drawings.) Numbers of visits per consutant are articulated in the Construction Support Services summary sheet
CONSTRUCTION SUPPORT SERVICES (C1.2)
Team support will include review and response to all contractor submittals and RFIs, issuance of addendums and change orders as requested by City.

Key team principals, civil and architectural, will be available within this task number for additional online and phone meetings.
1CC Agreement 2021-46C

EXHIBIT A

G O O D A L E

ARCHITECTURE

PLANNING
ON-CALL CONSULTATION (C1.3)
This task anticipates the potential for on-call coordination services by the electrical engineer, the arborist, and the technology design team.

PUNCH LIST, RECORD DRAWINGS, CLOSE-OUT (C1.4)
Close-out services to include final walk-through, preparation of punch list, and preparation of record drawings.

ADMINISTRATION, MANAGEMENT, COORDINATION (C1.5)
Goodale Architecture Planning anticipates continuing oversight, consulation, and coordination with KPFF in the overall management of the project, and in the review and payment of consultant invoices.

Time and materials are proposed on a not-to-exceed basis, not to exceed the total proposed fee of $326,526 including project expenses, based on the rates listed in the Agreement CC2021-46.

Attachment 1, immediately following, articulates the cost breakdown, including consultant fee subtotals. Following this are consultant detailed proposals.

We value our work with the City of Camarillo and continue to look forward to a positive outcome for this project.

Please contact us with further questions or clarifications.

David Goodale City of Camarillo Goodale Architecture Planning
2 CC Agreement 2021-46C

Discipline Staff Position Rate Subtotals
Hrs $ Hrs $ Hrs $ Hrs $ Hrs $ Hrs $ $
Project Management (KPFF) Principal 250 $ 58 14,500 $ -$ -$ - $ - $ - $ 14,500$ Project Management Project Manager 185 $ 475 87,875 $ -$ -$ - $ - $ - $ 87,875$ Project Management Clerical 95 $ 27 2,565 $ -$ -$ - $ - $ - $ 2,565$ Project Management Direct Expenses 540 $ 540 $ -$ -$ - $ - $ - $ 540$ PM SUBTOTAL 105,480 $ -$ -$ - $ - $ - $ 105,480$ Archictural (Goodale Architecture
Planning) Principal 220 $ - $ -$ -$ - $ - $ 20 4,400 $ 4,400 $ Architectural Architectural Designer 150 $ - $ 28 4,200$ 198 29,700$ - $ 48 7,200 $ - $ 41,100 $ Architectural Clerical 75 $ - $ 7 525$ 30 2,250$ - $ 8 600 $ 48 3,600 $ 6,975 $ Architectural Direct Expenses 525 $ - $ 525$ -$ - $ - $ - $ 525$ ARCH. SUBTOTAL - $ 5,250$ 31,950$ - $ 7,800 $ 8,000 $ 53,000$ Civil (KPFF) Principal 250 $ - $ -$ 9 2,250$ - $ - $ - $ 2,250$ Civil Project Manager 185 $ - $ 84 15,540$ 52 9,620$ - $ 11 2,035 $ 9 1,665 $ 28,860 $ Civil Project Engineer 155 $ - $ -$ 84 13,020$ - $ 8 1,240 $ - $ 14,260 $ Civil Clerical 95 $ - $ -$ -$ - $ - $ 18 1,710 $ 1,710 $ Civil Direct Expenses 1,755 $ - $ 1,620$ -$ - $ 135 $ - $ 1,755$ CIVIL SUBTOTAL - $ 17,160$ 24,890$ - $ 3,410 $ 3,375 $ 48,835$ Landscape Architect (Rabben Herman
Design Office) Principal 225 $ - $ 27 6,075$ 17 3,825$ - $ 4 900 $ - $ 10,800 $ Landscape Architect Project Manager 135 $ - $ 77 10,395$ 39 5,265$ - $ 12 1,620 $ - $ 17,280 $ Landscape Architect Designer 125 $ - $ -$ -$ - $ 16 2,000 $ - $ 2,000 $ Landscape Architect Irrigation Tech 105 $ - $ 21 2,205$ 16 1,680$ - $ 18 1,890 $ - $ 5,775 $ Landscape Architect Direct Expenses 1,785 $ - $ 1,480$ 305$ - $ - $ - $ 1,785$ LANDSCAPE SUBTOTAL - $ 20,155$ 11,075$ - $ 6,410 $ - $ 37,640$ Structural (Brandow Johnston) Principal 240 $ - $ -$ 2 480$ - $ 1 240 $ - $ 720 $ Structural Project Manager 190 $ - $ 20 3,800$ 24 4,560$ - $ 8 1,520 $ - $ 9,880 $ Structural Project Engineer 125 $ - $ -$ 80 10,000$ - $ 6 750 $ - $ 10,750 $ Structural CADD Drafter 120 $ - $ -$ 5 600$ - $ 8 960 $ - $ 1,560 $ Structural Direct Expenses 285 $ - $ 285$ -$ - $ - $ - $ 285$ STR. SUBTOTAL - $ 4,085$ 15,640$ - $ 3,470 $ - $ 23,195$ Electrical (Ignisio Studios) Principal 225 $ - $ -$ -$ - $ 2 450 $ - $ 450 $ Electrical Project Engineer 135 $ - $ 24 3,240$ 36 4,860$ 16 2,160 $ 4 540 $ - $ 10,800 $ Electrical CADD Drafter 100 $ - $ -$ 8 800$ - $ 8 800 $ - $ 1,600 $ Electrical Clerical 75 $ - $ -$ 3 225$ - $ 2 150 $ - $ 375 $ Electrical Direct Expenses 640 $ - $ 385$ -$ 255 $ - $ - $ 640 $ ELEC. SUBTOTAL - $ 3,625$ 5,885$ 2,415 $ 1,940 $ - $ 13,865 $ Low Voltage (Salas O'Brien) Project Manager 210 $ - $ -$ 16 3,360$ 8 1,680 $ 6 1,260 $ - $ 6,300 $ Low Voltage Direct Expenses 135 $ - $ -$ -$ - $ 135 $ - $ 135$ Fire Protection (Salas O'Brien) Project Manager 210 $ - $ -$ 16 3,360$ 8 1,680 $ 6 1,260 $ - $ 6,300 $ Fire Protection Direct Expenses 135 $ - $ -$ -$ - $ 135 $ - $ 135$ LV/FP SUBTOTAL - $ -$ 6,720$ 3,360 $ 2,790 $ - $ 12,870 $ Arborist (Jan Scow Consulting) Principal 145 $ - $ -$ -$ 45 6,525 $ - $ - $ 6,525 $ Arborist Direct Expenses 250 $ - $ -$ -$ 250 $ - $ - $ 250 $ ARBORIST SUBTOTAL - $ -$ -$ 6,775 $ - $ - $ 6,775 $ SUBTOTALS 105,480 $ 50,275$ 96,160$ 12,550 $ 25,820 $ 11,375 $ 301,660$ 10,548 $ 4,503$ 6,421$ 1,255 $ 1,802 $ 338 $ 24,866$ GRAND TOTAL 326,526$
Construction Support Services

GRAND TOTAL
C1.5 Administrative,
Management,
Coordination
C1.0 Construction
Contract Administration
C1.1 Assumed Site Visits: 12 Civil, 7*
Architect, 11* Landscape, 4* Structural,
3* Electrical (* = incl. punch list visit)
C1.2 Construction Support
Services: RFI's, submittals,
Addendums, Change Orders
C1.3 On-call
Consultation
C1.4 Punch List,
Record Drawings,
Close-out
10% SUBCONSULTANT MARKUP (NON-ARCHITECTURAL)
CC Agreement 2021-46C

January 16, 2024

Mr. David Goodale, AIA
Goodale Architectural Planning
773 S. Marengo, Unit 2
Pasadena, CA  91006

Re: City of Camarillo– Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)

Dear David:

We are pleased to submit this proposal for civil engineering services required for the above­referenced project.  This proposal is based on the RFP email from Goodale Architecture Planning to KPFF on Tuesday, January 10, 2023 and subsequent correspondence for Construction Administration (CA) Services and the RFP email from Goodale Architecture Planning on July 21, 2023 and subsequent correspondence for Construction Contract Administration (CCA) Services.

We understand this scope of work to be an extension of the existing relationship and contract between the Architect (Goodale Architecture Planning) and the City of Camarillo.

SCOPE OF WORK

We understand the City of Camarillo Dizdar Park Renovation and Expansion project requires Construction Administration and Construction Contract Administration (CCA) services for the anticipated construction duration of (18) months pertaining to the following tasks.

Construction Administration (CA)
We propose the scope of Construction Administration services to include the following tasks as they relate to the construction documents and specifications:

1. Attend up to (12) in­person weekly meetings hosted by the City and/or General Contractor with other trades present as applicable.

2. Attend up to (32) virtual meetings hosted by the City and/or General Contractor with other trades present as applicable.

3. Responding to RFIs, submittal reviews, addendums, change orders, and phone calls for the below­listed improvements:
140 Newport Center Drive, Suite 100     Newport Beach, CA 92660     949.478.8800      kpff.com CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

o On­site demolition, grading, stormwater­quality, paving, and utilities within the site as they relate to our original design proposal dated March 4, 2021 o (1) off­site driveway, planter islands, and sidewalk­area surface improvements at the southwest corner of the site along Glenn Drive
o (1) new domestic water service connection for the proposed restroom building o (1) new fire water service connection for the proposed bandshell

4. (1) Final punch walk and following report (to verify the as­graded condition is in general conformance with the proposed grading, paving, and utility plans) and prepare final Record Drawings. The Record Drawings will be prepared based on red­lined as­built plans submitted to KPFF in hardcopies or PDF format. KPFF will prepare the Record Drawings once all red­lined drawings are provided.

5. Administrative Support: Monthly billing & invoicing.

The CA scope of work currently excludes construction administration support for the following:
a) Any off­site improvements not included in the approved drawings or specs. b) Existing private and public utility studies.
c) Construction staking services and field survey of final as­graded conditions. d) QSD/QSP Services.
e) Existing franchise utility termination (i.e. Southern California Edison and Southern California Gas). We understand the Contractor will be responsible for notifying the appropriate franchise utility companies and incorporate this timeline into their construction schedule. f) Existing easement quitclaim/processing & new easement preparation/processing. KPFF can assist with provide processing services as additional services, as needed. g) Haul Route maps. If haul route approval is required as part of this project, KPFF will provide only supplemental information and earthwork calculations.  It is assumed the filing and processing of all documentation associated with the haul route approval will be performed by others.

Construction Contract Administration (CCA)

We propose the scope of Construction Contract Administration services to include the following tasks:

1) Monthly invoice management, including:
a. Review and compile design team’s invoicing for construction administration services 2) Oversee design team services during construction, including:
a. Weekly Contractor’s OAC meetings
i. Prepare for (as­needed) and attend weekly 1­hour virtual Contractor’s OAC meetings led by the general contractor and/or City/City’s CM consultant & taking notes of construction phase updates and actions items to share with design consultants
ii. KPFF will notify design consultants to join the weekly OAC meetings, as needed b. RFI and Submittal distribution to the design team
i. KPFF will notify the appropriate design consultants for each RFI and Submittal and coordinate with consultants as needed with the goal of providing the standard of care for timely responses.
ii. Coordinate with design consultants regarding design changes as required via CCO’s or other with the goal of providing the standard of care for timely responses.   CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

c. Construction Bulletins
i. KPFF will work with the Contractor and/or City/City’s Construction Manager to define the scope of each construction bulletin and coordinate with the design team, as needed.
3) Project Close­out
a. Schedule and arrange punch walks for all consultants with the contractor present at the site.
i. If needed, KPFF will arrange for up to (3) separate punch walks for different design consultants that may not be able to attend the punch walk. KPFF will be present and on­site for each punch walk.
b. KPFF will work the Contractor and/or City/City’s Construction Manager to collect the as­built conditions (in PDF or written format) from the contractor and share them with the design team.
c. Compile the design team’s record drawings and punch walk notes and provide them to the City.
i. KPFF efforts to prepare record drawings are excluded from this proposal and are included as part of a separate Construction Administration proposal. d. Attend (2) punch walks following Contractor’s field revisions, if needed.

CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

ASSUMPTIONS

We have made the following assumptions for CA scope of work:

1) The municipal infrastructure utilities are sufficient to support the project.  Existing utility capacity studies other than what is included in this proposal are not included in KPFF’s basic services.
2) Storm Drain connection permits required from agencies other than the primary jurisdiction of the project are not included in the scope of this proposal. 3) There are no separate off­site improvement submittals associated with this project. Minor off­ site improvements will be shown on the grading plans per coordination with the City of Camarillo Public Works Department.
4) KPFF will assist the MEP in horizontal and vertical MEP utility alignments only to avoid conflicts with the wet utilities under KPFF scope.

We have made the following assumptions for CCA scope of work:

1) The project construction duration will be 18 months (81 weeks); any Construction Contract Administration Services beyond 18 months will be considered an additional service. 2) KPFF proposes to provide the services included in this proposal as they relate to the overall design team only and excludes construction management of the general contractor, their subcontractors, contractor’s construction sequencing, overall construction timeline, and other items related to the contractor’s direct scope of work. 3) We assume that Construction Contract Administration site visits can coincide with the 12 in­ person meetings from KPFF’s CA scope hereon in­person meetings during the 18­month construction duration. KPFF will not bill for CCA site visits that coincide with the CA site visits under this proposal. However, if Construction Contract Administration site visits do not coincide with the 12 CA site visits and (1) CA punch walk, then KPFF will bill for each CCA Site Visit as outlined in this proposal.
4) KPFF will compile all CA invoices moving forward. The architect will provide written confirmation that all design consultants (including the architect, landscape/irrigation, electrical, technology, and structural) are aware of the invoicing change for their corresponding CA services and written confirmation that the design consultants are aware that invoices not forwarded to KPFF may not be compiled in the monthly billings provided to the City. KPFF understands that the City will continue to remit payment to Goodale Architecture Planning. 5) We assume that for RFI’s or submittals, the design consultants may need to travel to and observe as­built conditions. KPFF assumes that the CCA Services do not require KPFF involvement for every such occurrence.
6) Construction Contract Administration Services of geotechnical engineering services are excluded from this proposal.
7) Construction Contract Administration Services of special inspections are excluded from this proposal.
8) Construction Contract Administration Services of SWPPP/QSD and QSP Services are excluded from this proposal.

CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

9) Construction Contract Administration Services of off­site improvements beyond the specifications and project limits of work in the plans are excluded from this proposal. 10) Construction Contract Administration Services of traffic control and traffic engineering are excluded from this proposal.
11) Coordination with public utility agencies other than City­owned and City­maintained utilities are excluded from this proposal.
12) The KPFF scope of work for the project management software will be limited to downloading and uploading of RFI’s, submittals, and bulletins.
13) Any scope of work not explicitly listed in this proposal will be considered additional services.

CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

FEE
Below is a breakdown of our civil fee on a time and materials Not­to­Exceed (NTE) basis, not to exceed the total proposed fee of $154,315.

Construction Administration
(12) Weekly In­person Meetings                 per visit, NTE $17,160 We propose to bill our services monthly based on actual site visits, up to (12) site visits.

Table 1: (12) Weekly In­Person Meetings
Item  Hours Rate Labor Fee
Mileage to and from site (200 miles)    IRS Rate $135
Travel Time to and from site  5 $185/hr $925
Meeting  2 $185/hr $370
Per Visit Sub­total: $1,430
(12) In­Person Weekly Meetings Total: $17,160

Construction Administration/Support                hourly, NTE $24,890 We propose to bill our services monthly based on actual hours worked.

Table 2: Construction Administration/Support
Sub­task 1: RFI's
Staff Hours Rate Labor Fee
Principal In Charge 3 $250  $750
Project Manager 12 $185  $2,220
Project Engineer 24 $155  $3,720
Sub­total: $6,690
Sub­task 2: Submittals
Staff Hours Rate Labor Fee
Principal In Charge 3 $250  $750
Project Manager 12 $185  $2,220
Project Engineer 24 $155  $3,720
Sub­total: $6,690
Sub­task 3: Plan Addendums/Bulletins/Deltas
Staff Hours Rate Labor Fee
Principal In Charge 3 $250  $750
Project Manager 12 $185  $2,220
Project Engineer 24 $155  $3,750
Sub­total: $6,690
Sub­task 4: (6) Zoom Meetings & Additional Phone Calls
Staff Hours Rate Labor Fee
Project Manager 16 $185  $2,960
Project Engineer 12 $155  $1,860
Sub­total: $4,820
CA Support Total: $24,890  CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

Punch List/Record Drawings/Close­Out               hourly, NTE $3,410 We propose to bill our services monthly based on actual hours worked.

Table 3: Punch List/Close­out/Record Drawings
Staff/Item  Hours Rate Labor Fee
Punch Walk Mileage (200 miles)    IRS Rate $135
Punch Walk Travel (PM) 5 $185  $925
Punch Walk Meeting (PM) 2 $185  $370
Punch Walk Report (PM) 4 $185  $740
Punch Walk Report (Project Engineer) 8 $155  $1,240
Punch List/Close­Out/Record Drawings Total: $3,410

Administrative Support               hourly, NTE $3,375 We propose to bill our services monthly based on actual hours worked.

Table 4: Administrative Support
Staff  Hours Rate Labor Fee
Project Manager   0.5 $185 $92.50
Clerical  1 $95 $95
Monthly Invoice sub­total: $187.50
(18) Monthly Invoices Total: $3,375

Table 5: CA Grand Total
(12) Weekly In­person Meetings $17,160
Construction Support    $24,890
Punch List/Close­out/Record Drawings $3,410
Administrative Support  $3,375
CA Grand Total: $48,835

CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

Construction Contract Administration
Monthly Invoice Management             hourly, NTE $9,225 We propose to bill our services monthly based on actual hours worked.

Table 6: Monthly Invoice Management
Staff  Hours Rate Labor Fee
Project Manager  2 $185  $370
Administrative/Secretary 1.5 $95  $142.50
Per Monthly Invoice: $560
(18) Monthly Invoices: $9,225

Oversee Design Team               hourly, NTE $85,095
We propose to bill our services monthly based on actual hours worked.

Table 7: Oversee Design Team
Sub­task 1: Weekly Virtual Contractor’s OAC Meetings
Staff  Hours Rate Labor Fee
Project Manager 1 $185  $185
Weekly Sub­total: $185
Monthly Sub­total (4.5 weeks/mo): $832.50
(18) Months Contractor’s OAC Meeting Sub­total: $14,985 Sub­task 2: Monthly RFI/Submittals Distribution
Staff  Hours Rate Labor Fee
Principal In Charge 2 $250  $500
Project Manager 12 $185  $2,220
Monthly Sub­total: $2,720
(18) Monthly RFI/Submittal Distribution Sub­total: $48,960 Sub­task 3: Monthly Construction Bulletins
Staff  Hours Rate Labor Fee
Principal In Charge 1 $250  $250
Project Manager 5 $185  $925
Monthly Sub­total: $1,175
(18) Monthly Construction Bulletin Sub­total: $21,150
Construction Support Total: $85,095

CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

Project Close­Out               hourly, NTE $11,160
We propose to bill our services monthly based on actual visits made and/or actual hours worked.

Table 8: Project Close­Out
Subtask 1: (2) Punch Walk Site Visit
Staff/Item  Hours Rate Labor Fee
Mileage to and from site (200 miles)    IRS Rate $135
Travel Time to and from site  5 $185/hr $925
Meeting  2 $185/hr $370
Subtotal per visit: $1,430
(2) Punch walk site visits (with other trades): $2,860
Subtask 2: (2) Close­Out Site Visits
Staff/Item  Hours Rate Labor Fee
Mileage to and from site (200 miles)    IRS Rate $135
Travel Time to and from site  5 $185/hr $925
Meeting  2 $185/hr $370
Subtotal per visit: $1,430
(2) Close­out site visits: $2,860
Subtask 3: Record Drawings & Close Out
Staff  Hours Rate Labor Fee
Principal In Charge  4 $250/hr $1,000
Project Manager  24 $185/hr $4,440
Subtotal: $5,440
Project Close­Out Total: $11,160

Table 9: CCA Grand Total
Monthly Invoice Management  $9,225
Oversee Design Team  $85,095
Project Close­Out  $11,160
Grand Total: $105,480

CC Agreement 2021-46C

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – CA & CCA Services
Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.16)
January 16, 2024

REIMBURSABLE EXPENSES, PAYMENTS, TERMS, AND CONDITIONS

Anticipated expenses for local travel are included in our fee breakdowns in this proposal.  All other services that are considered as additional services (beyond the scope of work noted herein) will be billed as additional services.  Please refer to the Attachment A for our hourly billing rates.

SUMMARY

Thank you for requesting this proposal from us.  If this proposal is acceptable to you, please return a signed copy to us prior to the start of work.  Please feel free to contact us with any questions or comments.

Sincerely,  Accepted By:

Jesús Pérez, PE, ENV SP  Name
Associate

Title

Date

P:\2020\2000117 ­19­ Dizdar Park\ADMIN\1.3 ­ Proposal Letters\PRP_REV_2000117(.16)_2024­01­16_Camarillo Dizdar Park ­ CA & CCA Services.Docx/

CC Agreement 2021-46C

Amendment To Professional Services Agreement (PSSA #1
Didzar Park Project, Camarillo, CA Revised January 15, 2023 Landscape Construction Phase Services
Client: David Goodale A.I.A.

Goodale Architecture Planning
Pasadena, California, 91105
[email protected]
Manager:

Jesus Perez, P.E., ENV. SP
Associate
KPFF Engineers
140 Newport Center Drive, Suite 100
Newport Beach, CA 92660

Submitted
By:

Rabben/Herman design office Ltd.

Landscape Architecture Planning Urban design
833 Dover Drive # 9
Newport Beach, California, 92663
[email protected]
Requested
Services:

Owner Requested Construction Phase Landscape Architecture Services. Assist the Client in making periodic site visits during construction to monitor the progress of the work and determine, in general, if the project is proceeding in accordance with the design intent of R/Hdo’s construction documents. R/HDO shall prepare, and process construction change authorizations only with prior approval of Client/Owner.

Hourly rates for Construction Phase tasks follow our current agreement and staff classifications for:
a. Principal
b. Project Manager
c. Irrigation Tech
d. Designer
Proposal based on a maximum of (11) site visits to monitor some if not all of the following stages of landscape construction.

1. Pre-construction Owner/Contractor kick off meeting.

2. Layout review of hardscape elements, pedestrian paving.

3. Review of all LA. applicable submittals through approval, not limited to hardscapes.

4. Progress review of irrigation systems installation, pressure testing.

5. Tree inspection and location tagging at site prior to installation, includes all described tagging in specs and plans.

6. Shrub and groundcover inspection and layout confirmation prior to installation.

7. Site furniture and Playground equipment review prior to installation.

8. Complete site irrigation systems installation review.

9. Walkthrough to approve start of 90-day landscape establishment period.

10. Final Punch List

11. Final site review for project acceptance/certification at end of 90-day establishment period.

CC Agreement 2021-46C

As requested, to reduce the total cost the following adjustments have been made to the original CA proposal:

1. Principal hrs. for joint site visits reduced from 12 to 10 hrs.

2. Principal travel hrs. reduced by 30%.

3. Site visits reduced to (11) vs. (12). The pre-final site visit no. 9 was deleted from the scope.

4. Principal hrs. for submittal reviews reduced from 6 to 2 hrs.

5. Direct expense adjusted to reflect .67 per mile reimbursement and 11 vs. 12 site visits.

Site Visits Subtotal: $18,675.00
Travel Costs/Site and Nursery Visits: $10,770.00
Punch List Support: $ 6,410.00
Estimated Direct Expense: $ 1,785.00
CA Phase Total $37,640.00
Terms and Conditions
R/HDO shall endeavor to secure compliance by the contractor to the plans and specifications. R/HDO shall not be responsible for construction means, methods, techniques, sequences, or procedures in connection with the work, and R/HDO shall not be responsible for the contractor’s errors, omissions or failure to carry out the work in accordance with the contract documents.

All Terms and Conditions contained in our original contract with Goodale Architecture Planning are applicable to this CA Phase PSS # 1.

Submitted By: Agreed To:

Rabbern/Herman design office LTD. Goodale Architecture Planning Signature

Signature

________________________________ _______________________________ William Rabben, Principal, ASLA
Date: 01/15/2023 Date:

CC Agreement 2021-46C

BRANDOW & JOHNSTON
Structural & Civil Engineers
700 South Flower Street, Suite 1200, Los Angeles, CA 90017 T 213 596 4500 3300 Irvine Avenue, Suite 245, Newport Beach, CA 92660 T 949 862-8500 Authorization Request for Supplemental
Structural Engineering Services
PROJECT:Dizdar Park RenovationB&J NO.:

ADD. SERVICE NO.:

S21-0266
02 _______________________________________________________________________________________________ DESCRIPTION:Construction Administration Phase
_______________________________________________________________________________________________ REQUESTED BY:David Goodale, [email protected]: 01/19/2023 (rev 1/16/24) _______________________________________________________________________________________________ AGREEMENT REFERENCE DATA – B&J Proposal dated 9/2/2020 and revised 3/8/2021 _______________________________________________________________________________________________ DESCRIPTION OF ADDITIONAL ENGINEERING SERVICES:

Brandow & Johnston requests authorization to proceed with additional structural engineering services, revised scope of service and/or reimbursable expenses as follows:

1. Project meetings and site visits. Up to 4 site visits are included in the scope of this proposal. These site visits include Code required structural observations and preparation of city required structural observation reports.

2. Review of required submittals and shop drawings for elements shown on the structural drawings through approval.

3. Respond to Contractor inquiries (RFIs) concerning clarification of construction documents. Revisions to the drawings requested by the Contractor, Owner or prompted by varying field conditions are not included within the scope of this proposal.

4. Provide a record set of drawing files in AutoCAD format. Drawings will include structural details issued during construction and modifications made during construction based on red marks provided by the contractor.
_______________________________________________________________________________________________ ENGINEERING FEE:

For the scope of services described above, our engineering fee is: $23,195.00 (Hourly, Not-to-Exceed) *Includes additional estimated mileage reimbursement for a total of 4 site visits = $285 _______________________________________________________________________________________________ BRANDOW & JOHNSTON (B&J HBK, Inc.)Client: Approved and accepted in accordance A California Corporation with the general terms of agreement Goodale Architecture Planning
773 S Marengo Ave #2
Pasadena, CA 91106
By: ________________________________________ By: _______________________________________ Kim Caravalho, SE 4896
Vice President
___________________________________
Date

CLIENT, PLEASE RETURN ONE SIGNED COPY OF AGREEMENT AS AUTHORIZATION TO PROCEED.

CC Agreement 2021-46C

Proposal for Structural Engineering Services Dizdar Park – CA Phase 01/19/2023 (Revised 01/16/2024)

B R A N D O W & J O H N S T O N , I N C .

Structural & Civil Engineers
700 South Flower Street, Suite 1200, Los Angeles, CA 90017 T 213 596 4500 3300 Irvine Avenue, Suite 245, Newport Beach, CA 92660 T 949 862-8500 CC Agreement 2021-46C

CORPORATE OFFICE
15141 Woodlawn Ave.

Tustin, Ca 92780
P: 657-231-6247

1 January 15, 2024
Goodale Architecture Planning
David Goodale AIA
773 S. Marengo Ave., Unit 2
Pasadena, CA 91006
RE: Dizdar Park
Camarillo, CA
OVERVIEW:

Ignisio Studios, LLC (Ignisio) is pleased to present the following Electrical Proposal to Goodale Architecture Planning (Client) for the construction administration phase of the new build Community Park with outdoor stage, open lawn area and event plaza accommodating event booths, restrooms, and parking area.

ELECTRICAL CONSTRUCTION ADMINISTRATION
▪ Construction Administration:
▪ Ignisio shall respond to Request for Information (RFIs), reviewing of all electrical submittals through approval.
▪ Ignisio shall provide 3 site visits during construction. Punch walk will be included as one of the site visit.
▪ Ignisio shall provide continue coordination with SCE utility company. On-call consultation fee applies.

PAYMENTS FOR BASIC COMPENSATION:

TOTAL FEE $ 13,865.00
The Basic Compensation payment schedule to IGNISIO is as follows:

1. Ignisio will provide the Client with monthly invoices (as applicable) reflecting the progress of the services and/or current expenditures of professional time as appropriate, and reimbursement expenses. Invoices will follow the breakdown format as shown on basis compensation table.

The following enclosed documents together will serve as our contract agreement for this Project:

1. This Proposal

2. Schedule of Fees

3. Agreement for Professional Services
CC Agreement 2021-46C

Ignisio Studios January 15, 2024
Dizdar Park, Camarillo

2 Ignisio Studios, LLC will initiate work with receipt of this signed Contract Agreement.

Goodale Architecture Planning: Ignisio Studios, LLC:
01/15/2024
__________________________________________ _______________________________________ David Goodale, AIA Date Tuan Vu, P.E. Date Client VP of Engineering CA #17935

CC Agreement 2021-46C

815 South Wabash Avenue
Chicago, Illinois 60605
312.786.4310 | www.salasobrien.com
1 November 21, 2023
Proposal Number: 23-020-R6
Client:

Goodale Architecure Planning
Attn: David Goodale
Project:

Dizdar Park –Construction Administration
Technology & Fire Protection Engineering
Project Description:

This scope extends the consulting services for Technology and Fire Protection through the construction phase.

Technology Consulting Scope:

Support Virtual Kickoff meeting hosted with all stakeholders to conform scope and expectations.

Services: Review product all applicable submittals for technology systems through approval.

Review fire protection systems submittals for compliance with design/build criteria On Call: On-Call Consultation for support of project technical requirements Punch List: Site visit by one engineer to review installed systems and prepare a punch list of open items.

Meetings: Attend meetings as required based upon hourly rates listed Added Visits: Visit the site as requested with approval only–provide report upon completion of site visit.

Compensation: (Time and Expense not to exceed–rate table per previous agreement) 2023 IRS Mileage Rate: $0.655/mile x 200 miles round trips = $131 per site visit Phase Technology Fire Protection
Support Services: Project Manager 12-Hours Project Manager 12-Hours On-Call: Project Manager 8-Hours Project Manager 8-Hours Site Punch List: Project Manager 6-Hours Project Manager 6-Hours Added Meetings:(8) 1-Hour Virtual meetings included with Project Manager Added Site Visits:As required with approval. (NOTE: 2 site visits included above) Total Fee: $12,862 ($12,600 in professional services and $262 in estimated mileage charges) We will bill every month based upon work completed. Payment terms are Net 30 Days. Invoices over ninety (90) days old will be subject to an interest charge at the current prevailing market rates.

Terms & Conditions:

All terms and conditions shall be carried over from design phase agreement between Salas O’Brien and Goodale.

Acceptance:

If this proposal meets with your acceptance, please sign and return one (1) copy of this letter.

Energetically Yours,
Salas O’Brien
Dave Seiling
Principal
[email protected]
Accepted by: ___________________________________
Title: ______________________________________________
Date: ____________________________________________
CC Agreement 2021-46C

Jan C. Scow Consulting Arborists, LLC 1 of 2
Jan C. Scow Consulting Arborists, LLC
Disease and Pest Diagnosis, Hazard Evaluation, Restorative Pruning Advice, Value Assessment

401 N. Ventura St.

Ojai, CA 93023
(805) 272-8095

Date: 12/20/23 (rev.)

To: Jesus Perez, KPFF

Info: David Goodale, Goodale Architecture

From: Jan Scow

Subject: Dizdar Park Construction Phase

Reference:
1) Phone conversation with J. Perez, 11/6/23
2) Tree Preservation Report, 2/13/23, Scow
3) Tree Inventory, 2/13/23, Scow
4) North Tree Inventory Plan sheet, 2/13/23, Scow
5) South Tree Inventory Plan sheet, 2/13/23, Scow

SITE VISITS: The following site visits may be required during the construction phase at Dizdar Park:
1) Pre-demolition (1 site visit):
a. Site visit to inspect protective fencing for trees 2, 5, 15, 16, 17, 18, & 19. b. Pre-construction meeting to review tree protection measures with contractor(s).
2) Early demolition steps prior to main demo but prior to final protective fencing:
a. Meet with contractor(s) to discuss below (i. and ii.) steps (1 site visit):
i. Tree 8, & 10 - Demolition of existing hardscape can be done, using hand tools only prior to installation of protective fencing. ii. Tree 22-

1. Shrubbery removal needs to be done carefully to minimize oak root damage. This can be done prior to installing
protective fencing but should be done by hand, minimizing root damage to adjacent oak tree. Roots encountered
greater than 1” in diameter should be cut cleanly using a sharp pruning tool.

2. Chain link fencing should be cut carefully and cleanly at the surface of the oak. Filing sharp tips off is
recommended.
b. Inspect protective fencing for trees 8, 10, & 22 after above work is completed (1 site visit)
3) Demolition and construction: Site visits in an “on-call” basis as deemed necessary by Project Manager (2 site visits).

CC Agreement 2021-46C

Dizdar Park 12/20/23
Jan C. Scow Consulting Arborists, LLC 2 of 2
DOCUMENTATION: A brief memo documenting each site visit will be sent to the Project Manager following each site visit summarizing observations made and instructions given to contractor(s).

TIME ALLOTMENT:
1) Site visits- Each site visit will be billed for actual time spent, not to exceed 8 hours per visit including travel (40 hours).
2) Memos: Five (5) memos totaling 1 hour each following each site visit (5 hours)
3) Direct expenses:
a. Travel: Five trips to site at 64 miles round trip. 320 miles at current IRS rate per mile.

TOTAL COST:
1) 45.00 hours @$145/hour $6,525.00
2) Direct costs 250.00
$6775.00

Please let us know if we can be of any further assistance or if you have any additional questions. Our goal is to satisfy our clients and help them to better care for their trees in the most effective way possible. We look forward to working with you toward that goal!

Sincerely,

Jan C. Scow
ASCA Registered Consulting Arborist #382
Board Certified Master Arborist # WE-1972B

CC Agreement 2021-46C