Camarillo City Council
February 14, 2024

AGREEMENT NO. 2021-46B

SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

This Second Amendment to Professional Services Agreement No. 2021-46 (Amendment) effective date of March 22, 2023, is entered into between the City of Camarillo, a general law city (City) and Goodale Architecture Planning, a Sole Proprietorship (Consultant), collectively referred to as the Parties.

Recitals.

A. The Parties have entered into a written agreement entitled “Professional Services Agreement Number 2021-46” having an effective date of April 28, 2021 (Agreement) to provide for certain professional services in the amount of $517,356 as outlined in Exhibit A of Agreement from Consultant.

B. The Parties have entered into a written agreement entitled “First Amendment to Professional Services Agreement” having an effective date of February 22, 2022 (Agreement No. 2021-46A) to provide additional design services for a trash enclosure and environmental services for historical research in the amount of $66,925.

C. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.

D. The parties desire to modify the scope of work in accordance with Section

3.3 of the Agreement.

Section 1. Amendment. The Agreement is amended to add the following:

1. Additional “Scope of Services” of the Agreement is
amended to add the following:

Provide additional professional services in the amount of $85,344 as included in the proposal dated February 22,
2023, to provide additional final design services and
environmental support through the bidding phase. See
attached Exhibit A, Scope of Services.

Section 2. Compensation and Payment. Second Amendment to Professional Services Agreement is for a not-to-exceed amount of $85,344 for services provided in proposal dated February 22, 2023, for a total agreement amount of $669,625.

Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.

THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Second Amendment to Agreement No. 2021-46 to be executed as of the Effective Date.

CITY OF CAMARILLO

Greg Ramirez, City Manager
ATTEST:

Kristy Buxkemper, City Clerk

GOODALE ARCHITECTURE PLANNING, a Sole Proprietorship

David Goodale, Sole Proprietor

Attachments: Exhibit A, Scope of Services

_ _042629 _ 09/30/2023
Camarillo Business Tax Certificate Number Expiration Date

G O O D A L E

ARCHITECTURE

PLANNING
6 2 6 3 7 9 - 8 7 5 8
w w w . g o o d a l e a r c h . c o m
A r c h i t e c t a i a L E E D A P
d a v i d @ g o o d a l e a r c h . c o m
7 7 3 S M a r e n g o A v e # 2
P a s a d e n a C A 9 1 1 0 6
City of Camarillo
601 Carmen Drive #6034
Camarillo, CA 93010
A t t n :

J o n a t h a n P i c h a r d o
A s s o c i a t e E n g i n e e r
P u b l i c W o r k s
F e b r u a r y 22 , 2 0 2 3
S u b j e c t : DIZDAR PARK RENOVATION AND EXPANSION CP-5095 / P .O. # 023048
ADDITIONAL SERVICES 2 PROPOSAL
Dear Jonathan,
This fee proposal responds, with gratitude, to the City’s request for additional services on the part of the design team. All fee amounts are based on hourly rates in the original agreement (CC Agreement No. 2021- 46). The services fall under the following areas:

CIVIL ENGINEERING: ADDITIONAL STORMWATER RUN-ON
The fee proposal includes research, data collection, and documentation for management of water flowing into the northeasterly catch basin along Ventura Boulevard and analysis of stormwater run-on tributary from the southerly neighborhood.
(As the detail for this work is extensive, we have provided the KPFF proposal as an attachment to the main proposal.)

ADDITIONAL ENVIRONMENTAL CONSULTANT TASKS THROUGH

BIDDING PHASE
• Changes to project description in final EIR phase
• Additional virtual meetings and calls
• Cultural resources tasks related to mitigation
- Collaboration wtih City on interpretive display
- Historic American Building (HABS) Survey
1 EXHIBIT A
CC Agreement 2021-46B

G O O D A L E

ARCHITECTURE

PLANNING
6 2 6 3 7 9 - 8 7 5 8
w w w . g o o d a l e a r c h . c o m
A r c h i t e c t a i a L E E D A P
d a v i d @ g o o d a l e a r c h . c o m
7 7 3 S M a r e n g o A v e # 2
P a s a d e n a C A 9 1 1 0 6
• Environmental support during final design and bid phase - Review of final contract documents, as needed, to ensure compliance with the environmental documents and requirements - Additional meetings and coordination with City staff through final bid
- Review and respond to bidder requests and RFIs related to the environmental requirements during Bidding Phase

• Bidding Phase project management
(As the detail for this work is extensive, we have provided the Rincon proposal as an attachment to the main proposal.)

PROJECT ADMINISTRATION / MANAGEMENT
The fee proposal includes architect’s project administrative services and overall team coordination related, respectively, to the two consultant groups of services above. Also included is the additional time for design team management services through bid phase, to include meetings, utility and agency coordination as needed.

We propose to provide the additional work on a time and materials not- to-exceed basis, not-to-exceed the total proposed fee of $ 8 5 , 3 4 4, billed based on the rates lised in the PSA agreement CC NO. 2021-46.

We value our work with the City of Camarillo and continue to look forward to a positive outcome for this project.

Please contact us with further questions or clarifications.

David Goodale AIA City of Camarillo
Goodale Architecture Planning
2 CC Agreement 2021-46B

Rincon
Rabben
Herman
Landscape
KPFF
Civil
Brandow
Johnston
Structural
Ignisio
Electrical
Salas O'Brien
Low Voltage
ALL

CONSULTANTS TOTAL
Principal‐in‐
Charge
Project
Manager
Architect /
Cler
Sub‐total
Labor
Hours
Sub‐total
Labor Fee Expenses TOTAL FEE Environmental Labor Fee
Consultant
Direct Expenses Total Fee
David
Goodale
David
Goodale
$220 $150 $75
CE  2 CIVIL ENGINEERING STORMWATER RUN‐ON
CE2.1 Data, Research, Meetings 0 0 00 $0 $0 $0$0 $4,440 $0$4,440 CE2.2 Calculations & Documentation 0 0 00 $0 $0 $0$0 $4,950 $0$4,950 CE2.3 Plan Check 0 0 00 $0 $0 $0$0 $5,630 $0$5,630
CE2.4 Administration/Coordination 7 0 613 $1,990 $0 $1,990$0 $0$1,990 7 0 6 13 $1,990 $0 $1,990 $0 $0 $15,020 $0 $0 $0 $0 $17,010 AE 2  DESIGN TEAM SUPPORT
AE 2.1 Project Management / Administration 4 24 240 $6,280 $0 $6,280$0 $4,500 $8,870 $1,500 $1,200 $2,000 $0$24,350 AE 2.1 Additional meetings/coord. through final design 3 80 $1,860 $0 $1,860$0 $0 $0 $0 $0 $0 $0$1,860 7 32 24 63 $8,140 $0 $8,140 $0 $4,500 $8,870 $1,500 $1,200 $2,000 $0 $26,210 EE  2 ENVIRONMENTAL CONSULTANT TASKS
EE2.1 Changes to Project Description in Final EIR Phase 0 0 00 $0 $0 $0$3,040 $0 $0$3,040 EE2.2 Virtual Meetings and  Calls 0 0 00 $0 $0 $0$3,000 $0 $0$3,000 EE2.3 Interpretive Display  0 0 00 $0 $0 $0$5,801 $0 $0$5,801 EE2.4 Historic American Building Survey 0 0 00 $0 $0 $0$7,283 $7,150$14,433 EE2.5 Bid Phase Project Management 0 0 00 $0 $0 $0$2,290 $2,290 EE2.6 Support: Final design and bidding phases 0 0 00 $0 $0 $0$10,600 $10,600 EE2.4 Administration,Coordination/Environmental 8 0 1624 $2,960 $0 $0 $0$2,960 8 0 16 24 $2,960 $0 $2,960 $32,014 $0 $0 $0 $0 $0 $7,150 $42,124 22 32 46 100 $13,090 $0 $13,090 $32,014 $4,500 $23,890 $1,500 $1,200 $2,000 $7,150 $85,344 SUB‐TOTALS
Task No. Task Description
SUB‐TOTALS
SUB‐TOTALS
TOTALS
Goodale Architecture Planning
Billing rates, $/hr
A D D I T I O N A L S E R V I C E S P R O P O S A L 2 / F E E P R O P O S A L D E T A I L

CITY OF CAMARILLO

DIZDAR PARK

RENOVATION AND EXPANSION
FEBRUARY 22, 2023
CC Agreement 2021-46B

G O O D A L E

ARCHITECTURE

PLANNING
8 GOODALE ARCHITECTURE PLANNING
Principal $220 | hr
Architectural Designer $150 | hr
Clerical $ 75 | hr

RINCON CONSULTANTS

ENVIRONMENTAL ANALYSIS
Principal II $240 | hr
Principal I $220 | hr
Senior Supervisor II $205 | hr
Supervisor I $195 | hr
Senior Professional I $160 | hr
Professional IV $145 | hr
Professional III $130 | hr
Professional II $115 | hr
GIS, CADD Specialist $112 | hr
Production Specialist $88 | hr
Clerical $75 | hr

RABBEN HERMAN DESIGN OFFICE

LANDSCAPE ARCHITECTURE
Principal $225 | hr
Project Manager $135 | hr
Designer $125 | hr
Irrigation Tech $105 | hr

OAKRIDGE

SOILS ENGINEER
Principal $148 | hr
Senior Staff $145 | hr

JAN SCOW

ARBORIST
Principal $145 | hr

KPFF CONSULTING ENGINEERS

CIVIL ENGINEER
Principal $250 | hr
Project Manager $185 | hr
Project Engineer $155 | hr
CADD Drafter $140 | hr
Clerical $ 95 | hr

SURVEY TEAM
Field Crew Chief $245 | hr
Surveyor $152 | hr
Drafter $115 | hr

H O U R LY F E E S C H E D U L E

BRANDOW & JOHNSTON

STRUCTURAL ENGINEER
Principal $240 | hr
Project Manager $190 | hr
Project Engineer $125 | hr
CADD Drafter $120 | hr

SPIRIT ENGINEEERING
MECHANICAL | PLUMBING ENGINEER
Principal $185 | hr
Project Engineer $165 | hr
Clerical $ 65 | hr

IGNISIO STUDIOS

ELECTRICAL ENGINEER
Principal $225| hr
Project Engineer $135 | hr
CADD Drafter $100| hr
Clerical $ 75 | hr

ACENTECH

ACOUSTICAL CONSULTANT
Principal $200| hr
SALAS O’BRIEN

LOW VOLTAGE (AV, IT, SECURITY)

FIRE SPRINKLER PERFORMANCE SPECIFICATION
Principal $245 | hr
Project Manager $210 | hr
Project Engineer $190 | hr
Senior Designer $170 | hr
Designer $150 | hr
BIM / Revit Drafter $125 | hr
CAD Drafter $ 110 | hr
Admin $ 95 | hr NOTE:

PREVAILING WAGE RATES ARE

REQUIRED FOR ALL APPLICABLE
TRADES.

CC Agreement No. 2021-46CC Agreement 2021-46B

140 Newport Center Drive, Suite 100 Newport Beach, CA 92660 949.478.8800 kpff.com

February 14, 2023

Mr. David Goodale, AIA
Goodale Architectural Planning
773 S. Marengo, Unit 2
Pasadena, CA  91006

Re: City of Camarillo – Dizdar Park – Stormwater Run­on Analysis Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.14)

Dear David:

We are pleased to submit this proposal for additional civil engineering Construction Document services required for the above­referenced project.  This proposal is based on the RFP email from Goodale Architecture Planning to KPFF on Tuesday, January 10, 2023 and subsequent correspondence.

We understand this scope of work to be an extension of the existing City relationship without requiring further RFQ’s for construction documents and project completion.

SCOPE OF WORK

This proposal includes the additional hydrologic study of the street runoff peak flow into the street curb inlet along Ventura Blvd, and also includes the analysis of stormwater run­on tributary (from southerly neighborhood) to the Dizdar Park project site. Per coordination call between Jonathan Pichardo, David Goodale, and Jesus Perez on Tuesday, January 24, 2023, this analysis will end at the City’s storm drain mainline & proposed improvements for this projects will end at the existing 18” lateral as to not encroach into Ventura Blvd.

Also included in this proposal is additional design services for the research, meetings/coordination, preliminary calculations, and documentation for the stormwater run­on into this project site based on the drainage report(s) shared with KPFF by Jonathan Pichardo on December 12 and 13, 2022.

ASSUMPTIONS

We have made the following assumptions in the preparation of this proposal:

1) Storm Drain connection permits required from agencies other than the primary jurisdiction of the project are not included in the scope of this proposal.

CC Agreement 2021-46B

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – Stormwater Run­on Analysis Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.14)
February 14, 2023

2) There are no separate off­site improvement submittals associated with this project. Minor offsite improvements will be shown on the grading plans per coordination with the City of Camarillo Public Works Department.

FEE

Task .14: Additional Stormwater run­on Analysis             hourly, NTE $15,020 We propose to bill our services monthly based on actual hours worked.

Table 1: Additional Stormwater Run­On
Sub­task 1: Data Research, Meetings
Staff Hours Rate Labor Fee
Project Manager 24 $185  $4,440
Sub­total: $4,440
Sub­task 2: Calculations & Documentation
Staff Hours Rate Labor Fee
Principal In Charge 2 $250  500
Project Manager 14 $185  2590
Project Engineer 12 $155  1860
Sub­total: $4,950
Sub­task 3: Plan Check
Staff Hours Rate Labor Fee
Principal In Charge 2 $250  500
Project Manager 16 $185  2960
Project Engineer 14 $155  2170
Sub­total: $5,630
Construction Support Total: $15,020

REIMBURSABLE EXPENSES, PAYMENTS, TERMS, AND CONDITIONS

Please see original proposal dated March 4, 2021 for all terms & conditions.

CC Agreement 2021-46B

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – Stormwater Run­on Analysis Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.14)
February 14, 2023

SUMMARY

Thank you for requesting this proposal from us.  If this proposal is acceptable to you, please return a signed copy to us prior to the start of work.  Please feel free to contact us with any questions or comments.

Sincerely,  Accepted By:

Jesús Pérez, PE, ENV SP  Name
Associate

Title

Attachments
Date

P:\2020\2000117 ­19­ Dizdar Park\ADMIN\1.3 ­ Proposal Letters\PRP_REV_2000117(.14)_2023­02­14_Camarillo Dizdar Park ­ Stormwater Run­On Analysis.Docx/SDW

CC Agreement 2021-46B

Mr. David Goodale, Goodale Architectural Planning
City of Camarillo –Dizdar Park – Stormwater Run­on Analysis Revised Proposal for Additional Civil Engineering Services KPFF Job #2000117(.14)
February 14, 2023

Attachment A

KPFF CONSULTING ENGINEERS
HOURLY RATE SCHEDULE PER ORIGINAL AGREEMENT

PRINCIPAL­IN­CHARGE ............................................................ $250.00

PROJECT MANAGER ................................................................ $185.00

PROJECT ENGINEER ................................................................. $155.00

DRAFTER / CAD OPERATOR ..................................................... $140.00

ADMINISTRATIVE/SECRETARY .................................................. $95.00

CC Agreement 2021-46B

Rincon Consultants, Inc.
1 8 0 N o r t h A s h w o o d A v e n u e
Ven tu ra , Ca lifo rnia 9 3003

8 0 5 6 4 4 4 4 5 5

i n f o @ r i n c o n c o n s u l t a n t s . c o m
w w w . r i n c o n c o n s u l t a n t s . c o m
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s February 14, 2023
Project No: 20­10250
David Goodale
Goodale Architecture Planning
Via email: [email protected]
Subject:  Revised Scope and Budget Amendment Request No. 3 for the Dizdar Park Renovation and Expansion Project, City of Camarillo, California
Dear Mr. Goodale:

The purpose of this letter is to request a budget amendment to the existing agreement for the Dizdar Park Renovation and Expansion Project (project) between Goodale Architecture Planning and Rincon Consultants, Inc. (Rincon). Additional budget is being requested due to changes to the Project Description, including off­site improvements and utilities upgrades, during the Final EIR phase, as well as additional meetings and calls with the City of Camarillo (City) and increased coordination required for the expanded scope of work. While seemingly minor, changes to the Project Description during the Final EIR phase necessitate internal coordination to ensure a defensible document, as well as updates that carry through the entire EIR.

Three new tasks are also included as part of this amendment, including assistance with development of an interactive display, preparation of a Historic American Building Survey (HABS) Report, and environmental support during final design and bid phase, as described below.

Scope of Work
Task 2.3 Changes to Project Description in Final EIR Phase Additional budget is being requested due to changes to the Project Description, including off­site improvements and utilities upgrades, during the Final EIR phase. While seemingly minor, changes to the Project Description during the Final EIR phase necessitate internal coordination to ensure a defensible document, as well as updates that carry through the entire EIR.

Task 12.2 Virtual Meetings and Calls
Rincon’s original scope of work included budget for two meetings: a kickoff meeting and a scoping meeting. Due to the evolving nature of the project description and the analysis, Rincon has attended several out­of­scope meetings to date, including meetings held on September 6, 2022, October 12, 2022, and January 5, 2023. Rincon has also participated on several informal calls with the City.

Cultural Resources Tasks Related to Mitigation Measures The below cultural resources scope of work will be completed in accordance with the Mitigation Monitoring and Reporting Program prepared for the Dizdar Park Renovation and Expansion Project.

CC Agreement 2021-46B

Goodale Architecture Planning
Dizdar Park Renovation and Expansion Project

Interpretive Display
In fulfillment of Mitigation Measure CUL­1, Rincon will assist the city in the development of a permanent, high­quality, on­site, publicly accessible interpretive display that will commemorate the history of the former Ventura County Fire Station No. 54 property. At the discretion of the City, the display may include interpretive signage with a historic narrative, historic and/or current photographs, and salvaged portions of the building. Specifically, a Rincon historian that meets the Secretary of the Interior’s (SOI’s) Professional Qualification Standards (PQS) will work with the City to develop text and provide input regarding which photographs are appropriate for the display. Rincon will provide text to the City in a digital format. This scope and cost include addressing comments associated with a maximum of two rounds of review.

Historic American Building Survey
In fulfillment of Mitigation Measure CUL­2, Rincon will prepare a HABS Report of former Ventura County Fire Station No. 54. The report will comply with the SOI’s Standards and Guidelines for Architectural and Engineering Documentation (68 Federal Register 43159), Level III. It will include a sketch plan, photographs with large­format negatives of exterior and interior views of the building, and a short form narrative. The National Park Service Historic American Building Survey Guidelines require documenting buildings using a large­format view film camera. Specialized skill and equipment is necessary to achieve compliance with these guidelines. Therefore, this scope and cost include Rincon's use of a subconsultant who is a qualified HABS photographer. To increase efficiency, Rincon will rely on previously prepared historical resources documentation to the extent feasible and new additional research will be limited.

Pending approval of acceptance, the report will be donated to the Library of Congress via the National Park Service Washington office and digital copies will be made available to the Pleasant Valley Historical Society and the City of Camarillo Library – Local History Room.

Environmental Support During Final Design and Bid Phase This scope is included for environmental support during final project design and the bid phase.

Environmental support associated with this task may include, but would not necessarily be limited to, the following: review of design specifications to ensure Mitigation Monitoring and Reporting Program requirements have been included; review of plans for concurrence with the environmental documents prepared for the project; additional meetings and coordination with City staff; and review and response to bidder questions and requests for information related to environmental requirements.  The budget for environmental support is up to $10,600 and would only be used when requested on an as­needed basis. If the budget is exceeded and the City requests continued environmental support, then a scope and budget amendment would be necessary.

Assumptions
▪ The scope and cost do not include fees/costs associated with photograph copyright, production, or use.
▪ Rincon will not provide design input on the interpretive display under this scope and cost. ▪ This scope and cost do not cover the cost of manufacture of the interpretive display. ▪ This scope and cost include attendance by one Rincon architectural historian at two, up to 2 hour long meetings with the City and/or design team to discuss the details of the interpretive display.

CC Agreement 2021-46B

Goodale Architecture Planning
Dizdar Park Renovation and Expansion Project

▪ This scope and cost include the development of a maximum of 500 words of text and input on a maximum of three photographs for the interpretive display. ▪ This scope and cost include addressing comments associated with a maximum of two rounds of review on the interpretive display language.
▪ This scope and cost assume the direct cost associated with HABS photographs will not exceed $6,900.
▪ New additional research for the HABS report will be limited a maximum of 8 hours. ▪ This scope and cost assume archival paper and ink will be available for purchase and the printing of the HABS report by a subcontractor will not be necessary. If printing by a subcontractor is necessary due to market conditions, a change order would be necessary or costs associated with printing would be covered by the City.
▪ This scope and cost include addressing comments associated with a maximum of one round of review on the HABS historical report.
▪ All deliverables will be provided electronically; no hard copies will be submitted. ▪ Costs have been allocated to tasks based on the above methodology, but specific costs may be re­ allocated among tasks and/or direct costs within the authorized amount. ▪ Rincon is not responsible for delays due to weather, site conditions (e.g., prohibited access, flooding, fire, safety) or other conditions out of Rincon’s control.

Cost
As shown in the table on Page 4, the cost estimate for updates to the project description and additional virtual meetings and calls is $6,040. New tasks, including direct costs, total $33,124. This budget amendment request totals $39,164.

This budget amendment is in addition to the existing agreement between Goodale Architecture Planning and Rincon Consultants, Inc. dated April 29, 2021 and as amended by the Revised Scope and Budget Amendment Request dated November 12, 2021 and revised February 22, 2022.

We appreciate the opportunity to continue to work with Goodale Architecture Planning on this project.

If you have questions or would like any additional information, please contact us at your convenience.

Sincerely,
Rincon Consultants, Inc.

Shelby Cramton  Jennifer Haddow, PhD
Environmental Planner/Project Manager Principal Environmental Scientist CC Agreement 2021-46B

Goodale Architecture Planning
Dizdar Park Renovation and Expansion Project

Amendment No. 3 Cost Estimate
Principal II
Principal I
Supervisor I
Professional IV
Production Specialist
GIS/CADD Specialist II
Billing Specialist
Tasks Labor Cost
Direct
Expense Hours $240 $220 $195 $145 $88 $112 $75
Task 2.3 Changes to Project Description in Final EIR Phase $3,040 19 3 16 Task 12.2 Virtual Meetings and Calls $3,000 16 4 6 6
Bid Phase Tasks Related to Mitigation Measures
Interpretive Display $5,801 37 2 8 25 2
Historic American Building Survey $7,283 $7,150 49 1 5 40 2 1 Bid­Phase Phase Project Management $2,290 17 1 2 8 6
Environmental Support During Final Design and Bid Phase  $10,600 60 20 40 Subtotal Cost 32,014 $              7,150 $         198 6,720 $   1,100 $    3,705 $       19,575 $     352 $             112 $             450 $ Direct Cost Summary
Archival Materials for HABS Printing 250 $
Subconsultant Fee 6,900 $
Subtotal Additional Costs 7,150 $
Summary
Professional Fees Subtotal 32,014 $
Direct Costs Subtotal 7,150 $
Total Project Budget 39,164 $
Professional Services are based on Rincon's standard fee schedule and labor classifications. The above is provided as an estimate of Rincon's effort per task. Rincon may reallocate budget between staff and tasks, as long as the total contract price is not exceeded.

RINCON CONSULTANTS, INC.

Dizdar Park Renovation and Expansion Project
Rincon Labor Classification →
CC Agreement 2021-46B