Agenda — Camarillo City Council, February 29, 2024

AMENDED AGENDA
CAMARILLO CITY COUNCIL
SPECIAL MEETING
THURSDAY, FEBRUARY 29, 2024
CAMARILLO PUBLIC LIBRARY COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(1)
Name of Case: OPV Coalition, et. al. vs. Fox Canyon Groundwater Management Agency
Ventura Superior Court Case No. 56202100555357CUPTVTA B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) Number of Potential Case(s): 1
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA

PRESENTATIONS
C. Regional Defense Partnership
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

D. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of January 31, 2024, the special meeting of February 13, 2024, and the regular meeting of February 14, 2024.

E. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

F. Investment Reports for January 2024
Recommendation : Receive and file reports.

G. Revenue & Expenditure Report for January 2024
Recommendation : Receive and file report.

H. Boards, Commissions, and Committees Annual Reports for 2023 Recommendation : Receive and File the Annual Reports.

I. Geotechnical Review Services – Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement Amendment 201971D with GeoDynamics Inc. in the amount of $30,000 for a total agreement amount of $197,000.

J. 2024 Legislative Platform
Recommendation : Review and adopt the 2024 Legislative Platform.

K. Citywide Records Retention Schedule Update
Recommendation : Adopt a Resolution approving and adopting the Citywide Records Retention Schedule.

L. Charles Abbott Associates, Inc. Second Amendment to Professional Services Agreement No. 202048 Additional Scope of Services
Recommendation : Approve Second Agreement Amendment 202048B with Charles Abbott Associates, Inc. for $114,664.

M. Award Equipment Replacement for Specification No. AS202310 BMW Motorcycle for the Police Department
Recommendation :

1. Find the purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

2. Authorize City Manager to execute the quote for AS202310 from BMW Motorcycles of Ventura County in the amount of $34,032; and authorize a contingency up to $5,100 for a not to exceed total of $39,132; and

3. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.

N. Award Equipment Replacement for Specification No. AS202313 Brush Chipper for Streets Department
Recommendation :

1. Find the purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

2. Authorize City Manager to execute the quote for AS202313 from RDO Equipment Company in the amount of $117,715; and authorize a contingency up to $17,700 for a not to exceed total of $135,415; and

3. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.

O. Award Vehicle Replacement for Specification No. AS20236 Units 61, 72 and 76 for the Streets Department
Recommendation :

1. Find the purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

2. Authorize City Manager to execute the quotes for AS20236: Units 61, 72, & 76 from National Auto Fleet Group in the amount of $275,563; and approve a contingency up to $41,335 for a not to exceed total of $316,898 and;

3. Authorize City Manager to execute future change orders up to the authorized contingency amount.

P. Approval of Joint Stipulation Regarding Tolling Agreement between the City and Property Owners located at 651 Corte Castano
(*Amended Agenda Item Added 2/26/24)
Recommendation : City Council approve the Tolling Agreement with the Property Owners at 651 Corte Castano and authorize the Mayor to sign on behalf of the City.

DISCUSSION ITEMS NONE
PUBLIC HEARINGS NONE
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

CLOSED SESSION REPORT

ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, the countdown will turn orange; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – February 29, 2024

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