RESOLUTION NO. XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAMARILLO ADOPTING A RECORDS RETENTION
SCHEDULE AND AUTHORIZING DESTRUCTION OF
CERTAIN CITY RECORDS
The City Council of the City of Camarillo resolves as follows:
SECTION 1:The City Council of the City of Camarillo finds and declares as follows:
A. The City last updated the Records Retention Schedule in 2019 and requires significant revisions to ensure compliance with applicable State Laws and Records Retention requirements.
B. The City is currently in the process of upgrading its records management program and an updated Retention Schedule will serve as a critical foundation to support retention policy and procedures and will help guide staff throughout the City’s digitization efforts.
C. Updates will help to reduce current and future records storage costs, eliminate duplicative effort, increase efficiency, and will take advantage of current technology and changes in law.
D. Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required, or has met its required retention may be destroyed; and E. The purpose of the retention program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation, and disposal of all records managed by the City.
SECTION 2:The records of the City of Camarillo, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Camarillo.
SECTION 3:The term “records,” as used herein, shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.
SECTION 4: Resolution No. 2019-112 is hereby repealed.
SECTION 5: The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
Resolution No.
SECTION 6: This resolution shall become effective immediately upon its passage and adoption.
PASSED AND ADOPTED February 29, 2024.
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Mayor
Attested to on _________________
_____________________________
City Clerk
I, Kristy Buxkemper, City Clerk of the City of Camarillo, certify Resolution No. __ was adopted by the City Council of the City of Camarillo at a regular meeting held February 29, 2024, by the following vote:
YES: Councilmembers:
NO: Councilmembers:
ABSENT: Councilmembers:
__________________________
City Clerk