Camarillo City Council
AGENDA REPORT
Date: April 10, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: John Thomas, Assistant Administrative Services Director Subject: Award Equipment Replacement for Aerial Boom Lift, Specification No. AS-2023-7
BACKGROUND
Staff annually reviews and revises the vehicle and equipment replacement schedule based on the age, estimated life expectancy, mileage, and maintenance costs. Purchases are made based on cost effectiveness; city needs and manufacturer (model/type) availability. Equipment is often kept in service as long as effectively possible and past the scheduled replacement year if still operable and in good working condition.
The City Council approved purchases of new and/or replacement vehicles and equipment with the adoption of the Fiscal Year 2023/24 Budget.
DISCUSSION
Staff obtained a quote for a 2024 model year Aerial Boom Lift from Altec Industries, to replace the 15-year-old Aerial Boom Lift, (Unit 77) for the Streets Department Landscape Division, utilizing cooperative contract pricing through Sourcewell, as allowed for in the City’s Purchasing Policy. Sourcewell Contract #110421-ALT will be utilized for the purchase.
Authorization is requested to purchase the replacement Aerial Boom Lift in the amount of $231,705, and approval of a 15% contingency in the amount of $34,755 based on manufacturers price increases experienced with other recent purchases, for a total expenditure of $266,460.
FISCAL IMPACT
Funds for the purchase of the Aerial Boom Lift are included in Vehicles & Equipment Fund, Capital Purchases Account No. 540-5540-455.91-33.
Approve purchase of new Aerial Boom Lift for Streets Dept.
April 10, 2024
1 8
0 0
CEQA DETERMINATIONS
City staff has determined, in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, that equipment purchases are not subject to CEQA review because it can be seen with certainty that there is no possibility that equipment purchases may have a significant effect on the environment.
RECOMMENDATION
1. Find the purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quote for AS-2023-7 from Altec Industries in the amount of $231,705; and authorize a contingency up to $34,755 for a not to exceed total of $266,460; and
3. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
ATTACHMENTS
1. Equipment Picture
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL Equipment quote is available for review in the Administrative Services Department