Camarillo City Council
AGENDA REPORT
Date: April 10, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Camarillo Video Detection Project (TM-2023-3) – Award of Contract
BACKGROUND
Specification No. TM-2023-3, Camarillo Video Detection Project will provide vehicle detection system upgrades at two (2) signalized intersections in the City (Ventura Boulevard/Las Posas Road and Central Avenue/Del Norte Road). The detection systems being replaced are older technology and lack the flexibility to accommodate modified traffic patterns caused by temporary roadway conditions such as those created by construction activity. The newer video detection technology is more adjustable and responsive which will enhance pedestrian and vehicle safety.
DISCUSSION
On February 2, 2024, staff advertised a Notice Inviting Bids in the Camarillo Acorn and posted on the City of Camarillo PlanetBids portal Specification No. TM-2023-3, Camarillo Video Detection Project.
On February 27, 2024, staff received four bids uploaded to the City of Camarillo PlanetBids portal as shown in the table below:
Name of Bidder $ Amount of Bid
Econolite Systems, Inc. - Anaheim, CA $57,802.54
Yunex LLC - Riverside, CA $64,950.00
Taft Electric Company - Ventura, CA $98,800.00
PTM General Engineering Services Inc. - Riverside, CA $166,061.00
TM-2023-3 Award of Contract
April 10, 2024
1 8
0 3
Staff recommends awarding a standard public works contract to Econolite Systems, Inc. in the amount of $57,802.54 and authorizing a 10% contingency of $5,780.25 for unforeseen change orders that may be required for a total authorized expenditure of $63,582.79.
FISCAL IMPACT
Funds for Specification No. TM-2023-3, Camarillo Video Detection Project and contingencies are included in Public Works Traffic Signal Contract Services Account No. 101-3130-431.35-71 in the amount of $63,582.793.
CEQA DETERMINATIONS
Specification No. TM-2023-3, Camarillo Video Detection Project is not subject to California Environmental Quality Act (CEQA) review pursuant to Section 15301 of the CEQA Guidelines, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographic features involving negligible or no expansion of existing or former use. This agenda item meets the criteria for this exemption because the work performed is an upgrade of existing City structures.
RECOMMENDATION
1. Find Specification No. TM-2023-3, Camarillo Video Detection Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024-14 with Econolite Systems Inc. in the amount of $57,802.54 and execute contract change orders for project contingencies in the amount of $5,780.25 for a total authorized expenditure of $63,582.79.
ATTACHMENTS
1. CC Agreement No. 2024-14
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None