City of Camarillo
CITY COUNCIL POLICY
Section: City Council Date Adopted: November 1996 Last Amended: November 9, 2022
Subject: Community Grant Funding Policy
Number: 1.12 Page 1 of 5
PURPOSE
To establish guidelines for the City’s annual Community Service Grants and Community Support Event Grants Funding.
POLICY
In addition to its fiduciary responsibility to pr ovide essential services, the City desires to support a limited number of special community programs and ac tivities of direct benefit to Camarillo residents. Annually, the City will consider requests for Community Service Grants and Community Support Event Grants Funding to be budgeted from the General Fund. Awards issued do not obligate the City to subsequent or ongoing funding.
COMMUNITY SERVICE GRANTS
A. Funding Sources
1. The General Fund
a. Community Service Grants are a competitive grant process with applications submitted pursuant to Section C. for a share of the calculated funding amount as set fo rth in subparagraph c. Annual community events are not eligible for community service grants. b. Funding will be allocated from the General Fund for the upcoming fiscal year by the City Council du ring the annual budget review and adoption process.
c. The guideline for staff to calculate the recommended amount of funds available will be .0005 of 1% of citywide property assessed valuation, as reported by the Ventura County Assessor for the current fiscal year.
EXISTING WITH REDLINE
TO CITY COUNCIL
ON 4/10/2024
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 2 of 5
d. Funding will only be available in those fiscal years in which the citywide property assessed valuatio n has grown at least 2% over the previous year.
e. All funds do not need to be expended. The unexpended portion of the General Fund calculated contri bution for the current year will not carry over from year to year.
2. Private corporations which use the City as a conduit to obtain private tax- exempt bonds for private development.
a. These corporations will be requir ed to contribute to the Community Service Grant program. Companies will pay, in addition to costs incurred by the City, an initializati on fee of ½ of 1% of the bond principal amount plus annually 1/10th of 1% of the original bond principal amount. The initializati on fee will be due at the closing of the bond issue.
b. The annual fee will be payable at the closing of the bond issue for the first year (prorated if less than one year) and July 1 each year thereafter in advance.
3. Miscellaneous donations
The City will publicly ack nowledge the contributing companies and donors when disbursing donations or condui t financing to the receiving organizations or agencies when applicable.
B. Eligibility
1. Eligible Programs and Organizations
a. Community service organization s, nonprofit corporations, and parent/teacher groups that have a valid and current 501(c)(3) registration and directly serve or benefit Camarillo residents. a.b. Community service activities sponsored by Camarillo area organizations that benefit Cama rillo residents, including enhancement of established events and programs in Camarillo. b.c. Capital expenditure projects of e ligible organizations that serve Camarillo residents.
2. Eligible Organizations
a. Community service organization s, nonprofit corporations, and parent/teacher groups that direct ly serve or benefit Camarillo residents.
b. Camarillo based non-pr ofit organizations t hat have a valid and current 501(c)(3) registration.
3.2. Ineligible Programs and Organizations
a. City-sponsored projects programs.
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 3 of 5
b. Annual community events.
c.b. Programs of other gover nmental agencies, including federal, state, county, city, special districts, and school districts.
d.c. Funding for on-going operations or salaries or benefits. e. Funding for programs with mo re than a quarterly frequency.
4. Ineligible Organizations
a.d. For-profit organizations.
b.e. Camarillo-based non-profit 501(c )(3) organizations in which a member of the City Council is a Director or Officer.
c.f. Foundations connected with or established to support public agencies.
d.g. Funding for events or programs that are solely pass-through in nature. or fundraising events.
e. Organizations that are receiv ing Community Event Funding.
5. Safe and Sober After Prom events will receive special consideration.
6. Organizations are limited to a peri od of three consecutive years for receiving Community Service Grant funding. Programs qualifying under number five above are excluded from this provision.
C. Application Process
1. Grant applications will be submitted by in January 31 of each year.
2. Applications will be submitted on a form provided by the City, along with requested attachments . to enable the allocation of limited funding for support of community programs.
The City may request information to:
a. vVerify the organization’s non-profit status.
b. dDetermine that the organization meets the requirements of these guidelines.
c. eEvaluate the nature and amount of t he funding request relative to the organization’s primary mission and annual budget.
3. Any application that is incomplete as submitted by the deadline for submission will not be considered for funding.
4. Requests will be forwarded to the City Council Finance Committee for action in March. Community Service Grants and Community Development Block Grants (CDBG) will be items on the same City Council agenda.
5. The City reserves the right to distri bute the grant in installments. Unless authorized by the City, t he funds will be used in the fiscal year for which they are granted, or will be returned to the City.
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 4 of 5
D. Additional Information, Reporting and Accountability
1. In addition to the it ems listed above, City staff may ask for additional information which the City believes re levant to the funding request, including verification that the organization or agency is in compliance with State and Federal regulations.
2. A performance report will be required from each organization receiving funding. The report will be due within 60 days of expenditure of funds.
COMMUNITY EVENT SUPPORT GRANTS
A. Funding Source
Funding will be allocated fr om the General Fund for t he upcoming fiscal year by the City Council during the annual budget review and adoption process.
B. Eligibility
1. Eligible Events and Organizations
a. The City Council at its discretion, may provide monetary support or in-kind services for community cu ltural and entertainment events that benefit the residents of Camar illo. These events must be held in Camarillo, be open to the public and be provided fr ee of charge or for a nominal fee.
2. Eligible Organizations
a.b. Camarillo based non-prof it organizations that have a valid and current 501(c)(3) registration.
b.c. Governmental agencies with primar y offices in Camarillo that provide services that directly serve or benefit Camarillo residents.
3.2. Ineligible Events and Organizations
a. For-profit organizations.
b. Non-profit organizations and governmental agencies without primary offices in Camarillo.
c. Camarillo-based non- profit 501(c)(3) organizations in which a member of the City Council is a Director or Officer.
d. Organizations that are receiving Community Service Grant funding.
4. Ineligible Events
a.d. Events that are solely pass-through or fundraising events.
However, in-kind services may be provided in nature.
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 5 of 5
b.e. On-going operations, Funding for salaries or benefits.
C. Application Process
1. Funding requests must be submitted by in January 31 of each year.
2. Requests must be submitted on a fo rm provided by the City, along with requested attachments to enable the allocation of limited funding for support of community events.
The City may request information to:
a. vVerify the organization’s non-profit status.
b. dDetermine that the organization meets the requirements of these gGuidelines.
c. eEvaluate the nature and amount of t he funding request relative to the organization’s primary mission and annual budget.
3. As a condition of City funding for an event, individuals on behalf of the organization will not individually solicit or collect donations from the public at the event. This will not prec lude the organization from collecting donations at a centralized location at the event.
D. Agreements
Agreements will be executed by the City Manager following City Council approval of budget allocation for the events.
E. Additional Information, Reporting and Accountability
1. In addition to the it ems listed above, City staff may ask for additional information which the City believes re levant to the funding request, including verification that the organization or agency is in compliance with State and Federal regulations.
2. A performance report will be required from each organization receiving funding. The report will be due within 60 days of expenditure of funds.
OTHER FUNDING
All other requests for City funding must be directed to the City Manager’s office. Any recommended funding will require City Council budget approval.