City of Camarillo
CITY COUNCIL POLICY
Section: City Council Date Adopted: November 1996 Last Amended: November 9, 2022
Subject: Community Grant Funding Policy
Number: 1.12 Page 1 of 5
PURPOSE
To establish guidelines for the City’s annual Community Service Grants and Community Event Grants Funding.
POLICY
In addition to its fiduciary responsibility to provide essential services, the City desires to support special community programs and activities of direct benefit to Camarillo residents. Annually, the City will consider requests for Community Service Grants and Community Event Grants Funding to be budgeted from the General Fund. Awards issued do not obligate the City to subsequent or ongoing funding.
COMMUNITY SERVICE GRANTS
A. Funding Sources
1. The General Fund
a. Community Service Grants are a competitive grant process with applications submitted pursuant to Section C.
b. Funding will be allocated from the General Fund for the upcoming fiscal year by the City Council during the annual budget review and adoption process.
B. Elig
ibility
1. Eligible Programs and Organizations
a. Community service organizations, nonprofit corporations, and parent/teacher groups that have a valid and current 501(c)(3) registration and directly serve or benefit Camarillo residents.
PROPOSED TO
CITY COUNCIL
ON 4/10/2024
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 2 of 4
b. Community service activities sponsored by Camarillo area organizations that benefit Camarillo residents, including enhancement of established events and programs in Camarillo. c. Capital expenditure projects of eligible organizations that serve Camarillo residents.
2. Ineligible Programs and Organizations
a. City-sponsored programs.
b. Programs of other governmental agencies, including federal, state, county, city, special districts, and school districts.
c. Funding for salaries or benefits.
d. For-profit organizations.
e. Camarillo-based non- profit 501(c) (3) organizations in which a member of the City Council is a Director or Officer.
f. Foundations connected with or established to support public agencies.
g. Funding for events or programs that are pass-through in nature.
C. Application Process
1. Grant applications will be submitted in January of each year.
2. Applications will be submitted on a form provided by the City , along with requested attachments.
The City may request information to:
a. V erify the organization’s non-profit status.
b. D etermine that the organization meets the requirements of these guidelines.
c. E valuate the nature and amount of the funding request relative to the organization’s primary mission and annual budget.
3. Any application that is incomplete as submitted by the deadline for submission will not be considered for funding.
4. Requests will be forwarded to the Finance Committee for action in March.
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 3 of 4
5. The City reserves the right to distribute the grant in installments. Unless authorized by the City, the funds will be used in the fiscal year for which they are granted, or will be returned to the City.
D. Additional Information, Reporting and Accountability
1. In addition to the items listed above, City staff may ask for additional information which the City believes relevant to the funding request, including verification that the organization or agency is in compliance with State and Federal regulations.
2. A p erformance report will be required from each organization receiving funding. The report will be due within 60 days of expenditure of funds.
COMMUNITY EVENT GRANTS
A. Funding Source
Funding will be allocated from the General Fund for the upcoming fiscal year by the City Council during the annual budget review and adoption process.
B. Eligibility
1. Eligible Events and Organizations
a. The City Council at its discretion, may provide monetary support or in-kind services for community cultural and entertainment events that benefit the residents of Camarillo. These events must be held in Camarillo, be open to the public and be provided free of charge or for a nominal fee.
b. Camarillo based non -profit organizations that have a valid and current 501(c)(3) registration.
c. Governmental agencies with primary offices in Camarillo that provide services that directly serve or benefit Camarillo residents.
2. Ineligible Events and Organizations
a. For-profit organizations.
b. Non-profit organizations and governmental agencies without primary offices in Camarillo.
c. Camarillo-based non- profit 501(c)(3) organizations in which a member of the City Council is a Director or Officer.
d. E vents that are pass-through in nature.
Adopted 1.12, 12/1996 Policy 1.12
Amended 12/8/99; 6/25/03; 11/17/04; 11/14/12; 10/23/19; 11/20/19; 11/9/22 Page 4 of 4
e. Funding for salaries or benefits.
C. Application Process
1. Funding requests must be submitted in January of each year.
2. Requests must be submitted on a form provided by the City, along with requested attachments to enable the allocation of limited funding for support of community events.
The City may request information to:
a. V erify the organization’s non-profit status.
b. D etermine that the organization meets the requirements of these Guidelines.
c. E valuate the nature and amount of the funding request relative to the organization’s primary mission and annual budget.
3. As a condition of City funding for an event, individuals on behalf of the organization will not individually solicit or collect donations from the public at the event. This will not preclude the organization from collecting donations at a centralized location at the event.
D. Agreements
Agreements will be executed by the City Manager following City Council approval of budget allocation for the events.
E. Additional Information, Reporting and Accountability
1. In addition to the items listed above, City staff may ask for additional information which the City believes relevant to the funding request, including verification that the organization or agency is in compliance with State and Federal regulations.
2. A performance report will be required from each organization receiving funding. The report will be due within 60 days of expenditure of funds.
OTHER FUNDING
All other requests for City funding must be directed to the City Manager’s office. Any recommended funding will require City Council budget approval.