AGENDA
CAMARILLO CITY COUNCIL
SPECIAL MEETING
MONDAY, MAY 6, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. Southern California Edison Scholarship Recipient – Carlos Valencia COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of April 24, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. City Council Policy 3.02 Disbursement Processing
Recommendation : Approve the amendments made to City Council Policy 3.02 Disbursement Processing.
E. Local Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : Confirm the following appointments with an effective date of July 1, 2024:
1. Camarillo Council on Aging: Appoint Catherine Glueckert, Eddie Lader, and Michelle Witt for a twoyear term expiring June 2026; and appoint Bruce Margolis for a oneyear term to fill an unscheduled vacancy expiring June 2025.
2. Investment Committee: Reappoint Frank Spinale for a twoyear term expiring June 2026.
3. Area Housing Authority: Reappoint Doug Hooper for a fouryear term expiring June 2028.
4. Citizen Transportation Advisory Committee: Reappoint Bev Dransfeldt for a four year term expiring June 2028.
5. Ventura County Area Agency on Aging: Reappoint Carmen Reyes for a twoyear term expiring June 2026.
F. Award CC Agreement No. 202432 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS20235
Recommendation :
1. Find painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301; and
2. Authorize City Manager to execute CC Agreement No. 202432 with Perfection Painting Corp for of $99,000 and
3. Authorize a contingency in the amount of $14,850, for a total not to exceed amount of $113,850; and
4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
G. Approve First Amendment 2021122A with American Global Security for Guard Services at the Camarillo Public Library
Recommendation :
1. Authorize City Manager to execute First Amendment 2021122A with American Global Security in the amount not to exceed $157,341; and
2. Authorize City Manager to execute future documents if required.
H. FY 2024/25 Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2024/25.
I. Approve CC Agreement No. 202424, SPS VAR to Purchase LaserVault Virtual Tape Hardware Solution and Total Care Recovery Service for our IBM Power 10 Server Recommendation :
1. Authorize City Manager to execute CC Agreement No. 202424 with SPS VAR in the amount of $59,950; and authorize a contingency up to $8,993 for a not to exceed total of $68,943; and
2. Authorize City Manager to execute future change orders or documents as necessary to the total not to exceed amount.
J. Annual Resurfacing (Project No. ST5069) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find Project No. ST5069 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Annual Resurfacing – Project No. ST5069, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
K. Award Maintenance Agreement CC/CSD No. 202411 to ACCO Engineered Systems Recommendation :
1. Find HVAC maintenance exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize City/District Manager to execute a joint CC/CSD Agreement 202411 for an amount not to exceed $286,324; and
3. Authorize City/District Manager to execute future amendments and documents as required up to the total not to exceed amount.
L. Camarillo Train Station Undercrossing (Project No. ST1405) – LOSSAN Cooperative Funding Agreement
Recommendation : Authorize the City Manager to finalize and execute the Cooperative Agreement CC 202434 with the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency and any associated documents that are deemed necessary for grant funding sources for the Camarillo Train Station Undercrossing Project.
DISCUSSION ITEMS
M. Economic Report by Investment Advisor
Recommendation : Receive and file of verbal presentation.
N. Transit Operation and Maintenance Services – Award of Agreement Recommendation :
1. Find the Agreement for Transit Operations and Maintenance Services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) and 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 202428 with RTW Management, Inc. for transit operations and maintenance services for a fouryear term for an amount not to exceed $11,866,219.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 6, 2024
AGENDA
CAMARILLO CITY COUNCIL
SPECIAL MEETING
MONDAY, MAY 6, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. Southern California Edison Scholarship Recipient – Carlos Valencia COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of April 24, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. City Council Policy 3.02 Disbursement Processing
Recommendation : Approve the amendments made to City Council Policy 3.02 Disbursement Processing.
E. Local Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : Confirm the following appointments with an effective date of July 1, 2024:
1. Camarillo Council on Aging: Appoint Catherine Glueckert, Eddie Lader, and Michelle Witt for a twoyear term expiring June 2026; and appoint Bruce Margolis for a oneyear term to fill an unscheduled vacancy expiring June 2025.
2. Investment Committee: Reappoint Frank Spinale for a twoyear term expiring June 2026.
3. Area Housing Authority: Reappoint Doug Hooper for a fouryear term expiring June 2028.
4. Citizen Transportation Advisory Committee: Reappoint Bev Dransfeldt for a four year term expiring June 2028.
5. Ventura County Area Agency on Aging: Reappoint Carmen Reyes for a twoyear term expiring June 2026.
F. Award CC Agreement No. 202432 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS20235
Recommendation :
1. Find painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301; and
2. Authorize City Manager to execute CC Agreement No. 202432 with Perfection Painting Corp for of $99,000 and
3. Authorize a contingency in the amount of $14,850, for a total not to exceed amount of $113,850; and
4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
G. Approve First Amendment 2021122A with American Global Security for Guard Services at the Camarillo Public Library
Recommendation :
1. Authorize City Manager to execute First Amendment 2021122A with American Global Security in the amount not to exceed $157,341; and
2. Authorize City Manager to execute future documents if required.
H. FY 2024/25 Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2024/25.
I. Approve CC Agreement No. 202424, SPS VAR to Purchase LaserVault Virtual Tape Hardware Solution and Total Care Recovery Service for our IBM Power 10 Server Recommendation :
1. Authorize City Manager to execute CC Agreement No. 202424 with SPS VAR in the amount of $59,950; and authorize a contingency up to $8,993 for a not to exceed total of $68,943; and
2. Authorize City Manager to execute future change orders or documents as necessary to the total not to exceed amount.
J. Annual Resurfacing (Project No. ST5069) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find Project No. ST5069 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Annual Resurfacing – Project No. ST5069, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
K. Award Maintenance Agreement CC/CSD No. 202411 to ACCO Engineered Systems Recommendation :
1. Find HVAC maintenance exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize City/District Manager to execute a joint CC/CSD Agreement 202411 for an amount not to exceed $286,324; and
3. Authorize City/District Manager to execute future amendments and documents as required up to the total not to exceed amount.
L. Camarillo Train Station Undercrossing (Project No. ST1405) – LOSSAN Cooperative Funding Agreement
Recommendation : Authorize the City Manager to finalize and execute the Cooperative Agreement CC 202434 with the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency and any associated documents that are deemed necessary for grant funding sources for the Camarillo Train Station Undercrossing Project.
DISCUSSION ITEMS
M. Economic Report by Investment Advisor
Recommendation : Receive and file of verbal presentation.
N. Transit Operation and Maintenance Services – Award of Agreement Recommendation :
1. Find the Agreement for Transit Operations and Maintenance Services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) and 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 202428 with RTW Management, Inc. for transit operations and maintenance services for a fouryear term for an amount not to exceed $11,866,219.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 6, 2024
AGENDA
CAMARILLO CITY COUNCIL
SPECIAL MEETING
MONDAY, MAY 6, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. Southern California Edison Scholarship Recipient – Carlos Valencia COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of April 24, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. City Council Policy 3.02 Disbursement Processing
Recommendation : Approve the amendments made to City Council Policy 3.02 Disbursement Processing.
E. Local Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : Confirm the following appointments with an effective date of July 1, 2024:
1. Camarillo Council on Aging: Appoint Catherine Glueckert, Eddie Lader, and Michelle Witt for a twoyear term expiring June 2026; and appoint Bruce Margolis for a oneyear term to fill an unscheduled vacancy expiring June 2025.
2. Investment Committee: Reappoint Frank Spinale for a twoyear term expiring June 2026.
3. Area Housing Authority: Reappoint Doug Hooper for a fouryear term expiring June 2028.
4. Citizen Transportation Advisory Committee: Reappoint Bev Dransfeldt for a four year term expiring June 2028.
5. Ventura County Area Agency on Aging: Reappoint Carmen Reyes for a twoyear term expiring June 2026.
F. Award CC Agreement No. 202432 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS20235
Recommendation :
1. Find painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301; and
2. Authorize City Manager to execute CC Agreement No. 202432 with Perfection Painting Corp for of $99,000 and
3. Authorize a contingency in the amount of $14,850, for a total not to exceed amount of $113,850; and
4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
G. Approve First Amendment 2021122A with American Global Security for Guard Services at the Camarillo Public Library
Recommendation :
1. Authorize City Manager to execute First Amendment 2021122A with American Global Security in the amount not to exceed $157,341; and
2. Authorize City Manager to execute future documents if required.
H. FY 2024/25 Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2024/25.
I. Approve CC Agreement No. 202424, SPS VAR to Purchase LaserVault Virtual Tape Hardware Solution and Total Care Recovery Service for our IBM Power 10 Server Recommendation :
1. Authorize City Manager to execute CC Agreement No. 202424 with SPS VAR in the amount of $59,950; and authorize a contingency up to $8,993 for a not to exceed total of $68,943; and
2. Authorize City Manager to execute future change orders or documents as necessary to the total not to exceed amount.
J. Annual Resurfacing (Project No. ST5069) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find Project No. ST5069 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Annual Resurfacing – Project No. ST5069, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
K. Award Maintenance Agreement CC/CSD No. 202411 to ACCO Engineered Systems Recommendation :
1. Find HVAC maintenance exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize City/District Manager to execute a joint CC/CSD Agreement 202411 for an amount not to exceed $286,324; and
3. Authorize City/District Manager to execute future amendments and documents as required up to the total not to exceed amount.
L. Camarillo Train Station Undercrossing (Project No. ST1405) – LOSSAN Cooperative Funding Agreement
Recommendation : Authorize the City Manager to finalize and execute the Cooperative Agreement CC 202434 with the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency and any associated documents that are deemed necessary for grant funding sources for the Camarillo Train Station Undercrossing Project.
DISCUSSION ITEMS
M. Economic Report by Investment Advisor
Recommendation : Receive and file of verbal presentation.
N. Transit Operation and Maintenance Services – Award of Agreement Recommendation :
1. Find the Agreement for Transit Operations and Maintenance Services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) and 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 202428 with RTW Management, Inc. for transit operations and maintenance services for a fouryear term for an amount not to exceed $11,866,219.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 6, 2024
AGENDA
CAMARILLO CITY COUNCIL
SPECIAL MEETING
MONDAY, MAY 6, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. Southern California Edison Scholarship Recipient – Carlos Valencia COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of April 24, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. City Council Policy 3.02 Disbursement Processing
Recommendation : Approve the amendments made to City Council Policy 3.02 Disbursement Processing.
E. Local Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : Confirm the following appointments with an effective date of July 1, 2024:
1. Camarillo Council on Aging: Appoint Catherine Glueckert, Eddie Lader, and Michelle Witt for a twoyear term expiring June 2026; and appoint Bruce Margolis for a oneyear term to fill an unscheduled vacancy expiring June 2025.
2. Investment Committee: Reappoint Frank Spinale for a twoyear term expiring June 2026.
3. Area Housing Authority: Reappoint Doug Hooper for a fouryear term expiring June 2028.
4. Citizen Transportation Advisory Committee: Reappoint Bev Dransfeldt for a four year term expiring June 2028.
5. Ventura County Area Agency on Aging: Reappoint Carmen Reyes for a twoyear term expiring June 2026.
F. Award CC Agreement No. 202432 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS20235
Recommendation :
1. Find painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301; and
2. Authorize City Manager to execute CC Agreement No. 202432 with Perfection Painting Corp for of $99,000 and
3. Authorize a contingency in the amount of $14,850, for a total not to exceed amount of $113,850; and
4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
G. Approve First Amendment 2021122A with American Global Security for Guard Services at the Camarillo Public Library
Recommendation :
1. Authorize City Manager to execute First Amendment 2021122A with American Global Security in the amount not to exceed $157,341; and
2. Authorize City Manager to execute future documents if required.
H. FY 2024/25 Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2024/25.
I. Approve CC Agreement No. 202424, SPS VAR to Purchase LaserVault Virtual Tape Hardware Solution and Total Care Recovery Service for our IBM Power 10 Server Recommendation :
1. Authorize City Manager to execute CC Agreement No. 202424 with SPS VAR in the amount of $59,950; and authorize a contingency up to $8,993 for a not to exceed total of $68,943; and
2. Authorize City Manager to execute future change orders or documents as necessary to the total not to exceed amount.
J. Annual Resurfacing (Project No. ST5069) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find Project No. ST5069 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Annual Resurfacing – Project No. ST5069, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
K. Award Maintenance Agreement CC/CSD No. 202411 to ACCO Engineered Systems Recommendation :
1. Find HVAC maintenance exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize City/District Manager to execute a joint CC/CSD Agreement 202411 for an amount not to exceed $286,324; and
3. Authorize City/District Manager to execute future amendments and documents as required up to the total not to exceed amount.
L. Camarillo Train Station Undercrossing (Project No. ST1405) – LOSSAN Cooperative Funding Agreement
Recommendation : Authorize the City Manager to finalize and execute the Cooperative Agreement CC 202434 with the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency and any associated documents that are deemed necessary for grant funding sources for the Camarillo Train Station Undercrossing Project.
DISCUSSION ITEMS
M. Economic Report by Investment Advisor
Recommendation : Receive and file of verbal presentation.
N. Transit Operation and Maintenance Services – Award of Agreement Recommendation :
1. Find the Agreement for Transit Operations and Maintenance Services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) and 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 202428 with RTW Management, Inc. for transit operations and maintenance services for a fouryear term for an amount not to exceed $11,866,219.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 6, 2024
AGENDA
CAMARILLO CITY COUNCIL
SPECIAL MEETING
MONDAY, MAY 6, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. Southern California Edison Scholarship Recipient – Carlos Valencia COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of April 24, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. City Council Policy 3.02 Disbursement Processing
Recommendation : Approve the amendments made to City Council Policy 3.02 Disbursement Processing.
E. Local Appointments for Camarillo Council on Aging, Investment Committee, Ventura County Area Housing Authority, Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board
Recommendation : Confirm the following appointments with an effective date of July 1, 2024:
1. Camarillo Council on Aging: Appoint Catherine Glueckert, Eddie Lader, and Michelle Witt for a twoyear term expiring June 2026; and appoint Bruce Margolis for a oneyear term to fill an unscheduled vacancy expiring June 2025.
2. Investment Committee: Reappoint Frank Spinale for a twoyear term expiring June 2026.
3. Area Housing Authority: Reappoint Doug Hooper for a fouryear term expiring June 2028.
4. Citizen Transportation Advisory Committee: Reappoint Bev Dransfeldt for a four year term expiring June 2028.
5. Ventura County Area Agency on Aging: Reappoint Carmen Reyes for a twoyear term expiring June 2026.
F. Award CC Agreement No. 202432 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS20235
Recommendation :
1. Find painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301; and
2. Authorize City Manager to execute CC Agreement No. 202432 with Perfection Painting Corp for of $99,000 and
3. Authorize a contingency in the amount of $14,850, for a total not to exceed amount of $113,850; and
4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
G. Approve First Amendment 2021122A with American Global Security for Guard Services at the Camarillo Public Library
Recommendation :
1. Authorize City Manager to execute First Amendment 2021122A with American Global Security in the amount not to exceed $157,341; and
2. Authorize City Manager to execute future documents if required.
H. FY 2024/25 Blanket Purchase Orders – Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2024/25.
I. Approve CC Agreement No. 202424, SPS VAR to Purchase LaserVault Virtual Tape Hardware Solution and Total Care Recovery Service for our IBM Power 10 Server Recommendation :
1. Authorize City Manager to execute CC Agreement No. 202424 with SPS VAR in the amount of $59,950; and authorize a contingency up to $8,993 for a not to exceed total of $68,943; and
2. Authorize City Manager to execute future change orders or documents as necessary to the total not to exceed amount.
J. Annual Resurfacing (Project No. ST5069) – Authorization to Solicit Bids for Construction
Recommendation :
1. Find Project No. ST5069 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopt a Resolution approving Annual Resurfacing – Project No. ST5069, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
K. Award Maintenance Agreement CC/CSD No. 202411 to ACCO Engineered Systems Recommendation :
1. Find HVAC maintenance exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize City/District Manager to execute a joint CC/CSD Agreement 202411 for an amount not to exceed $286,324; and
3. Authorize City/District Manager to execute future amendments and documents as required up to the total not to exceed amount.
L. Camarillo Train Station Undercrossing (Project No. ST1405) – LOSSAN Cooperative Funding Agreement
Recommendation : Authorize the City Manager to finalize and execute the Cooperative Agreement CC 202434 with the Los Angeles – San Diego – San Luis Obispo Rail Corridor Agency and any associated documents that are deemed necessary for grant funding sources for the Camarillo Train Station Undercrossing Project.
DISCUSSION ITEMS
M. Economic Report by Investment Advisor
Recommendation : Receive and file of verbal presentation.
N. Transit Operation and Maintenance Services – Award of Agreement Recommendation :
1. Find the Agreement for Transit Operations and Maintenance Services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) and 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 202428 with RTW Management, Inc. for transit operations and maintenance services for a fouryear term for an amount not to exceed $11,866,219.
6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – May 6, 2024