Camarillo City Council
AGENDA REPORT
Date: May 6, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Mitchell Cameron, Director of Administrative Services/Chief Innovation Officer
Subject: Award CC Agreement No. 2024-32 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS- 2023-5
BACKGROUND
The Camarillo Public Library (“Library”) was built in 2007 and the exterior of the building now requires painting. Facilities staff retains a schedule for maintaining and preserving all components of City buildings.
DISCUSSION
On March 2, 2024, staff advertised a Notice Inviting Bids for the exterior painting of the Library via PlanetBids, the Acorn newspaper and with 5 plan rooms. On April 2, 2024, the City received 11 bids as shown in the following table.
Name of Bidder Amount of Bid
1. Innovation Painting, Inc. (BID WITHDRAWN) $ 80,000
2. Perfection Painting Corp $ 99,000
3. European Style Painting Corp $110,000
4. Piana Construction & Painting, Inc. $111,500
5. Color New Co $124,000
6. Mariscal Painting, Inc. $125,550
7. Ray-Mac Painting, Inc. $129,300
8. Pacific Contractors Group, Inc. $152,000
9. Astro Painting Co., Inc. $158,800
10. AJ Fistes Corporation $184,600
11. So Cal Construction, Inc. $367,000
Award CC Agmt. 2024-32 to Perfection Painting Corp
May 6, 2024
1 8
2 5
Staff reviewed the lowest bid and all associated forms submitted by Innovation Painting.
Staff contacted Innovation Painting to confirm the quantities in their bid and received an email and a letter from their Chief Financial Officer the following day, April 3rd, requesting to withdraw their bid. Staff released Innovation Paintings’ bid as allowed for in the City’s bid package, specifically the “Instructions to Bidders”.
Staff investigated the next lowest bidder, Perfection Painting Corp (“Perfection”) by contacting two local references and has determined Perfection to be responsive to the bid solicitation. Therefore, staff recommends awarding CC Agreement No. 2024-32 to Perfection in the amount of $99,000, and authorize a 15% contingency in the amount of $14,850 for unforeseen additional work if required, for a total agreement authorization not to exceed $113,850.00.
FISCAL IMPACT
Funds for the Library exterior painting are included in the General Fund, Library Facility Operations budget, Account No. 101-5753-468.36-03.
CEQA DETERMINATIONS
The City reviewed the environmental impacts of the Project under the California Environmental Quality Act (Public Resources Code 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. 15000, et seq., the “CEQA Guidelines”). CEQA Guidelines 15301 (Existing Facilities) exempts existing facilities from further review, including, without limitation, negligible expansions of existing uses. This Project will not have a significant effect on the environment because the Project consists of awarding a contract to paint an existing building, and there is no new construction proposed. Accordingly, this Project is exempt from further review pursuant to CEQA Guideline 15301.
RECOMMENDATION
1. Find painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301.
2. Authorize City Manager to execute CC Agreement No. 2024-32 with Perfection Painting Corp for of $99,000 and
3. Authorize a contingency in the amount of $14,850, for a total not to exceed amount of $113,850
4. Authorize City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
ATTACHMENTS
1. Public Works Contract No. 2024-32 with Perfection Painting Corp REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL Bids are available for review in the Administrative Services Department.