Camarillo Area Transit
Award Agreement 2024-28
to RTW Management, Inc.
Camarillo City Council
May 6, 2024
Camarillo Area Transit (CAT) Services
• Current Contract for Transit Operations and Maintenance is with RATP • Fixed Route Services
Camarillo Area Transit (CAT ) Services
• Trolley Route (Metrolink Station – 101 Business Corridor)
Camarillo Area Transit (CAT ) Services
• Demand Response Services (or Dial-A-Ride/DAR)
• Local DAR (within City),
includes general public,
Americans with Disabilities
(ADA) and Seniors (65+)
• Regional DAR for
ADA/Senior passengers
RATP Agreement History
• March 11, 2020, Council authorized Agreement 2020-31 with RATP Dev USA (effective 4/1/2020).
• First year rate was $67.65 per vehicle revenue hour.
• May 13, 2020, RATP requested Covid-19 relief due to significant lost revenues. • City Council approved amendments one through five.
• Mid-2023, staff discussed alternative cost structures with RATP to provide more fiscal security to both parties.
• December 8, 2023, RATP submitted proposal for second one-year extension with three different rate structure scenarios.
Agency Service Type Hourly Rates Notes
CAT Fixed & DAR
Fixed & Variable
$133.34 Excludes fuel costs and parts pass-thru. Rate will vary depending on total # of revenue hours.
CAT Fixed & DAR
Flat Hourly Rate &
Variable Rate
$134.49 Excludes fuel costs and parts pass-thru. Rate will vary depending on total # of revenue hours.
CAT Fixed & DAR
Tiered Rate
$127.28 Excludes fuel costs. Parts pass-thru included in hourly rate.
Average rate based on 9 months of actual costs.
Gold Coast Transit DAR $85.35-$89.61 Includes several incentive-based additional payments if certain performance measures are achieved.
Moorpark General DAR $97.89 Projected rate for 2024 period. Includes use of contractor's vehicles. Drivers, maintenance, and fuel is included in the rate.
Thousand Oaks Local DAR $89.51 Projected July 1, 2024 rate.
Intercity DAR $120.61 Projected July 1, 2024 rate.
VCTC/Valley Express Fixed & DAR
Fixed & Variable
$107.96 Calculated rate for current year. VCTC confirmed fuel is an additional pass- thru cost.
Neighboring Agency Rates for FY 2024/25
• RATP’s proposed pricing higher compared to neighboring agency rates. • Staff determined RFP was appropriate.
• January 4, 2024, RFP released and posted on PlanetBids website. • January 31, 2024, RATP submitted notice declining to submit proposal, indicating they would continue to provide CAT services upon City’s approval of their proposed extension pricing for FY 2024/25.
• February 27, 2024, two responsive proposals received: RTW Management Inc. and Ventura Transit Services (VTS).
Request for Proposal
• Five-person panel reviewed and scored the proposals, and interviewed both firms.
• RTW Management average score: 90 out of 100
• VTS average score: 78 out of 100
• Primary differences
o Federal funding requirements
o Relevant experience
Request for Proposal Results
Pricing for year 1 – FY 2024/25
RATP RTW VTS
Fixed Costs $ 1,494,135.00 $ 1,465,596.00 $ 1,218,000.00 Variable Costs $ 1,305,990.00 $ 940,590.00 $ 840,000.00 Fixed Monthly Rate $ 124,511.25 $ 122,133.00 $ 101,500.00 Variable Revenue
Hour Rate $62.19 $44.79 $40.00
Anticipated Hours 21,000 21,000 21,000
Total $ 2,800,125.00 $ 2,406,186.00 $ 2,058,000.00 Request for Proposal Results
* Excludes gas & parts pass-thru
Year
Rate per
Vehicle
Revenue Hour
Operations &
Maintenance Fuel Costs Repair Parts
Cost
Total Estimated
Annual Cost
1 $44.79 $2,406,186 $324,000 $145,000 $2,875,186
2 $44.79 $2,408,616 $329,000 $150,000 $2,887,616
3 $45.48 $2,445,236 $334,000 $155,000 $2,934,236
4 $50.17 $2,670,181 $339,000 $160,000 $3,169,181
$11,866,219
4-Year Pricing - RTW
Next Steps for RTW
May 7, 2024 July 1, 2024
Interview
RATP Employees
Assume Responsibility
of City Vehicles.
Receive Dial-A-Ride
Schedules
Finalize Lease
Agreement.
Start Revenue Service
July 1st.
Recommendations
• Find the Agreement for Transit Operations and Maintenance Services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) and 15301 of the CEQA Guidelines; and • Authorize the City Manager to execute Agreement No. CC-2024-28 with RTW Management, Inc. for transit operations and maintenance services for a four -year term and amount not to exceed $11,866,219.
• Questions?