I
I
I
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, MAY 6, 2024
CALL TO ORDER
The Mayor called the meeting to order at 5:04 p.m.
ROLL CALL
Council Present:
Staff Present:
Tony Trembley, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez-Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Mitchell Cameron, Administrative Services Director
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
Mark Uribe, Finance Director
Silvia Jaquez, Deputy City Clerk
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
A. Southern California Edison Scholarship Recipient - Carlos Valencia Andrew Thomas, Southern California Edison, provided information on the scholarship award and the Mayor presented a certificate of recognition to Carlos Valencia. The recipient thanked the City Council and spoke about the programs, opportunities and educators who were instrumental in his achievements.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Tennessen reported he volunteered at a food distribution for those in need within the community. He encouraged everyone to sign up to volunteer. He requested staff invite Food Share of Ventura County to attend a Council meeting to report on the program.
Mayor Trembley thanked staff and community members for their participation in the Las Personas Community Academy, an interactive program designed to educate community members on the roles and responsibilities of the City of Camarillo and to encourage ongoing engagement by sharing and promoting opportunities for public participation.
City Council Minutes - May 6, 2024 Page 1 of 5
Mayor Trembley announced in celebration of the City's upcoming 60th anniversary, Camarillo Public Library is launching Camarillo Connections, its first multicultural event, on May 19, 2024.
CONSENT CALENDAR
B. Citv Council Meeting Minutes
Approved the minutes of the regular meeting of April 24, 2024.
C. Disbursements
Adopted Resolution No. 2024-28 approving disbursements.
D. Citv Council Policv 3.02 Disbursement Processing
Approved the amendments made to City Council Policy 3.02 Disbursement Processing.
E. Local Appointments for Camarillo Council on Aging, Investment Committee, Ventura Countv Area Housing Authoritv. Citizen Transportation Advisory Committee, and Ventura County Area Agency on Aging Advisory Board Confirmed the following appointments with an effective date of July 1, 2024:
1. Camarillo Council on Aging: Appointed Catherine Glueckert, Eddie Lader, and Michelle Witt for a two-year term expiring June 2026; and appointed Bruce Margolis for a one-year term to fill an unscheduled vacancy expiring June 2025.
2. Investment Committee: Reappointed Frank Spinale for a two-year term expiring June 2026.
3. Area Housing Authority: Reappointed Doug Hooper for a four-year term expiring June 2028.
4. Citizen Transportation Advisory Committee: Reappointed Bev Dransfeldt for a four-year term expiring June 2028.
5. Ventura County Area Agency on Aging: Reappointed Carmen Reyes for a two- year term expiring June 2026.
F. Award CC Agreement No. 2024-32 to Perfection Painting Corp for the Camarillo Public Library Exterior Painting Specification No. AS-2023-5
1. Found painting of an existing building exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301; and
2. Authorized City Manager to execute CC Agreement No. 2024-32 with Perfection Painting Corp for of $99,000 and
3. Authorized a contingency in the amount of $14,850, for a total not to exceed amount of $113,850; and
4. Authorized City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount.
G. Approve First Amendment 2021-122A with American Global Security for Guard Services at the Camarillo Public Library
1. Authorized City Manager to execute First Amendment 2021-122A with American Global Security in the amount not to exceed $157,341; and City Council Minutes - May 6, 2024 Page 2 of 5
I
I
I
I
I
I
2. Authorized City Manager to execute future documents if required.
H. FY 2024/25 Blanket Purchase Orders - Authorize the Purchasing Officer to Issue Blanket Purchase Orders for Selected Vendors
Authorized the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2024/25.
I. Aporove CO Agreement No. 2024-24. SPS VAR to Purchase LaserVault Virtual Tape Fiardware Solution and Total Care Recovery Service for our IBM Power 10 Server
1. Authorized City Manager to execute CC Agreement No. 2024-24 with SPS VAR in the amount of $59,950; and authorized a contingency up to $8,993 for a not to exceed total of $68,943; and
2. Authorized City Manager to execute future change orders or documents as necessary to the total not to exceed amount.
J. Annual Resurfacing (Proiect No. ST-5069) - Authorization to Solicit Bids for Construction
1. Found Project No. ST-5069 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Categorical Exemptions Section 15301 Class 1; and
2. Adopted Resolution 2024-29 approving Annual Resurfacing - Project No. ST- 5069, the plans, specifications, notice inviting bids, and authorizing staff to invite bids.
K. Award Maintenance Agreement CC/CSD No. 2024-11 to ACCO Engineered Systems
1. Found HVAC maintenance exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorized City/District Manager to execute a joint CC/CSD Agreement 2024- 11 for an amount not to exceed $286,324; and
3. Authorized City/District Manager to execute future amendments and documents as required up to the total not to exceed amount.
L. Camarillo Train Station Undercrossino (Proiect No. ST-14-05) - LQSSAN Cooperative Funding Agreement
Authorized the City Manager to execute Cooperative Agreement CC 2024-34 with the Los Angeles - San Diego - San Luis Obispo Rail Corridor Agency and any associated documents that are deemed necessary for grant funding sources for the Camarillo Train Station Undercrossing Project.
MOTION to approve Items B through L.
Councilmember Santangelo moved. Vice Mayor Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
M. Economic Report bv Investment Advisor
City Council Minutes - May 6, 2024 Page 3 of 5
Christopher McCarry, Senior Portfolio Strategist, Chandler Asset Management, presented a PowerPoint reviewing the economic update. The report was received and filed.
GENERAL PUBLIC COMMENTS
The following people addressed the City Council: David Moorman, Bob Garcia, and Charles Sandlin. A non-verbal comment card was submitted by Gail Baird.
DISCUSSION ITEMS - CONTINUED
N. Transit Operation and Maintenance Services - Award of Aareement Public Works Administrator Kroes presented a PowerPoint reviewing the current contract for Transit Operations and Maintenance services with RATP Dev USA, and provided an overview of the Request for Proposal (RFP) process and the results.
Councilmember Kildee verified his ability to participate in the discussion on the item with City Attorney Richman who confirmed there was no conflict of interest due to a trolley station being located near his business.
The Council asked clarifying questions about the RFP process and the grading rubric used to score and compare the proposals. Councilmembers expressed concerns over funding, out-of-state operations, lack of familiarity with the local community needs, short turnover time for contract operations, and the location of the parking facility for transit vehicles. They unanimously agreed on the priority to maintain the City's high standards and provide reliable and cost-effective services to the community.
Staff responded to the Council's questions.
The following people addressed the Council and provided public testimony on this item:
Michael Birch, Vice President of Operations, RATP Dev USA Sara Porchetta, Ventura Transit System
Charles Sandlin
Uela (no last name provided)
Sandy (no last name provided)
George Goates, President, RTW Management Inc.
Masood Babaeian, Ventura Transit System
The Councilmembers individually commented on their views regarding the different providers and proposals.
City Manager Ramirez recommended continuing the item to May 22, 2024 to allow staff to provide additional analysis to the Council for their consideration. Vice Mayor Kildee supported the recommendation.
MOTION to continue the item to May 22, 2024 to allow staff to provide additional analysis to the Council for consideration prior to awarding an agreement.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
City Council Minutes - May 6, 2024 Page 4 of 5
I
I
I
I
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
ADJOURN
The meeting adjourned at 8:41 p.m.
ATTEST:
I
I
City Council Minutes - May 6, 2024 Page 5 of 5