Camarillo City Council
AGENDA REPORT
Date: May 22, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Storm Drain Inlet and Catch Basin Inspection and Maintenance, MC-2024-2 – Award of Contract
BACKGROUND
The City of Camarillo (City) contracts for the inspection and maintenance of the City’s storm drain inlets and catch basins to keep them clear of trash, landscape materials, and debris. Maintenance of the City’s storm drain inlets and catch basins is required by the City’s Municipal Stormwater National Pollutant Discharge Elimination System Permit and is necessary to ensure proper drainage during rain events and protection of City right-of- way.
Specification MC-2024-2 involves the inspection, documentation, and maintenance of the City’s storm drain inlets and catch basins, which includes approximately 1,535 catch basins/storm drain inlets. The inlets in the Revolon Slough/Beardsley Wash Subwatershed (approximately 640 inlets) are required to be inspected quarterly as part of the City’s compliance with a Total Maximum Daily Load requirement for trash set by the Los Angeles Regional Water Quality Board. The inspection of each inlet requires photo documentation and completion of a data checklist. Those inlets found to contain trash are cleaned out during the quarter cleanings.
In addition to the 640 inlets which are inspected quarterly, the City inspects an additional 900 inlets annually, and cleans any inlet if trash or debris are discovered during the inspection.
In April of 2015, the Statewide trash Policy was amended to require all inlets located in high priority land use areas (areas of high trash generation) to be fitted with a full capture trash screen device. The City installed and currently maintains 207 full capture trash devices, and an additional 268 devices will be installed over the next six years. Therefore,
MC-2024-2 - Award of Contract
May 22, 2024
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the future cost of storm drain inlet maintenance will increase with the installation of additional devices.
DISCUSSION
On March 23, 2024, a Notice Inviting Bids was published on the City of Camarillo PlanetBids portal and advertised in the Camarillo Acorn.
On April 19, 2024, four (4) responsive bids were uploaded to the PlanetBids portal.
Name of Bidder $ Amount of
Bid
United Storm Water, Inc.
City of Industry $822,122.50
Blackpointe Group Construction & Management Inc.
Moorpark $899,313.38
Ocean Blue Environmental Services, Inc.
Long Beach $965,925.00
Downstream Services, Inc.
Escondido $1,444,980.00
Staff recommends awarding a three-year maintenance contract with an option to extend for up to two additional one-year periods to the lowest responsive bidder, United Storm Water, Inc., for a not to exceed amount of $822,122.50 with annual Consumer Price Index (CPI) adjustments (approximately at 4%) and a 15% contingency for unforeseen additional work and to allow the Contractor to seek reimbursement with no additional markup for disposal of materials related to emergency cleanups for a total authorized expenditure of $983,736.50 as shown below.
Fiscal Year Annual Amount
CPI Adjustment
(Approx. 4%) Total Authorized
Expenditure
2024/25 $274,037.50 N/A $274,037.50
2025/26 $274,037.50 $10,962 $284,999.50
2026/27 $284,999.50 $11,400 $296,399.50
Total $833,074.50 $22,362 $855,436.50
Contingency $128,300.00
Total $983,736.50
Contract amounts for Fiscal Year 2024/25 are listed in the following table:
MC-2024-2 - Award of Contract
May 22, 2024
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Fund Account No. Amount
Landscape Maintenance 220-3310-433.35-20 $172,135.50
Mission Oaks MD1A 221-3311-433.35-20 $32,634.00
Wittenberg 222-3312-433.35-20 $2,340.00
Armitos 223-3313-433.35-20 $788.00
Mission Oaks Industrial 224-3314-433.35-20 $3,692.00
Presley 225-3315-433.35-20 $7,446.00
Spanish Hills 226-3316-433.35-20 $10,534.00
Vista Las Posas 228-3318-433.35-20 $7,424.00
Adolfo Glen III 230-3320-433.35-20 $3,438.00
Adolfo Glen II 231-3319-433.35-20 $1,606.00
Storm Drains 101-3140-434.35-20 $5,000.00
Spill Response 101-3140-434.35-19 $15,000.00
Desalter 860-3670-436.35-72 $7,240.00
Metrolink Station 810-3805-438.35-20 $4,760.00
Total $274,037.50
FISCAL IMPACT
Funds for the storm drain inlet and catch basin inspection and maintenance work and contingencies are included in the FY 2024/25 Proposed Budget.
CEQA DETERMINATIONS
The City’s storm drain inlet and catch basin inspection and maintenance work is not subject to California Environmental Quality Act (CEQA) review pursuant to Section 15301 of the CEQA Guidelines, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographic features involving negligible or no expansion of existing or former use. This agenda item meets the criteria for this exemption because the work performed is maintenance of existing City structures and facilities.
RECOMMENDATION
1. Find the storm drain inlet and catch basin maintenance work exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
MC-2024-2 - Award of Contract
May 22, 2024
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2. Authorize City Manager to execute Agreement No. 2024-44 with United Storm Water, Inc. in the amount of $822,122.50 with Consumer Price Index increases for Fiscal Years 2025/26 and 2026/27; and
3. Authorize the City Manager to execute future amendments to the Agreement with United Storm Water, Inc. for unforeseen additional services in an amount not to exceed $128,300.
ATTACHMENTS
1. Agreement No. 2024-44
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None