AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
A. West Ventura County Business Alliance – Top Ten Community Award Winners COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 12, 2024.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Revenue & Expenditure Report for May 2024
Recommendation : Receive and file report.
E. Investment Reports for May 2024
Recommendation : Receive and file reports.
F. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a threeyear term effective from July 1, 2024 to June 30, 2027.
G. Heritage Days Midsummer Fiesta 2024 Special Event Permit, Street Closure Recommendation :
1. Authorize issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
2. Allow COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Recommendation : Authorize City Manager to execute Amendment No. 2022164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services – Second Amendment
Recommendation : Authorize the City Manager to execute Agreement 202214B with CLA for audit services for nottoexceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing City Council Policies and Workforce Housing Downpayment Assistance Program Guidelines
Recommendation :
Adopt a resolution approving the proposed changes to City Council Policies 7.06, 7.09,
7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
K. Agreement with LinkedIn Learning – Learning Enterprise Program (LEP) Recommendation : Authorize the City Manager to Execute CC Agreement No. 2024 144 with LinkedIn Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSquare Technologies, LLC Company
Recommendation :
1. Find the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and
2. Authorize City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
3. Authorize the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement Itron, Inc.
Recommendation :
1. Find the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024122 with Itron, for an amount nottoexceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and,
3. Authorize the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for Fiscal Year 202425
Recommendation : Approval adopts a Resolution of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 202425.
O. Award of Professional Services Agreement with Charles Abbott Associates, Inc. to Provide Building and Safety Services
Recommendation : Authorize the City Manager to execute Professional Services Agreement No. 2024–12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a threeyear period with the option of two, oneyear extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 202224 for Preparation of the Safety Element Update and Climate Action Plan
Recommendation :
1. Find authorizing additional scope of work to complete the preparation of the Safety Element Update and CAP is not subject to CEQA review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to execute Third Amendment to Professional Services Agreement 202224 with Rincon Consultants in the amount of $42,782; and
3. Authorize a contingency in the amount of $25,000, for a total nottoexceed amount of $67,782; and
4. Authorize City Manager to execute future amendments if required, up to the total nottoexceed amount.
Q. Emergency Generator Maintenance Agreement – Global Power Group, Inc.
Recommendation :
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024118 with Global Power for an amount nottoexceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Recommendation : Authorize the City Manager to execute Agreement No. 2019159G with Landscape Development Inc. in the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC20212 – Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission – Free Fare Reimbursement Agreement Recommendation :
1. Find the Free Fare Reimbursement Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute CC Agreement No. 2024140 Reimbursement Agreement for Transit Providers; and
3. Authorize the City Manager to approve any future amendments to the Reimbursement Agreement.
U. CPD252 MJC Investment Property XV LLC Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Recommendation :
1. Find that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
2. Adopt a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD 252.
V. Water Testing & Analysis Award of Agreement
Recommendation :
1. Find the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Reject bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as nonresponsive; and
3. Authorize the City Manager to execute Agreement No. 2024128 with Weck Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and,
4. Authorize the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Weck Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions, Inc. for Solid Waste Project Management
Recommendation : Authorize the City Manager to execute Agreement No. 202128D with Solid Waste Solutions, Inc., for an amount nottoexceed $75,000, and total Agreement amount of $304,000.
DISCUSSION ITEM
X. Compensation for Members of the City Council
Recommendation : Review compensation for members of the City Council for calendar years 2025 and 2026, per Government Code Section 36516, and provide the following direction for staff to return with the appropriate Ordinance for Council consideration for approval:
1. Determine a percentage for compensation increase for 2025 and 2026, if any.
2. If an increase is determined, direct staff to return with the introduction of an Ordinance with findings setting revised Council Compensation rates; or
3. Provide any alternative direction desired to establish compensation rates for 2025 and 2026.
PUBLIC HEARING
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (PO) Zone
Recommendation :
1. Find that the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopt a resolution of denial of a Zoning Ordinance Text Amendment to allow pet cemetery uses in the PO Zone.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Fourth Amendment to Employment Agreement with City/District Manager Gregory Ramirez.
AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Recommendation :
City Council Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Trolley Budget.
2. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
3. Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarillo at $139,841,666, as calculated.
4. Adopt a resolution to commit $88,036,791 of the Projected General Fund’s Fund Balance for the fiscal year ending June 30, 2024.
5. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Camarillo Sanitary District Recommended Actions:
1. Adopt a Resolution approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25.
2. Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2024.
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 20242029 Capital Improvement Program
Recommendation : Adopt a City and Camarillo Sanitary District Resolution approving the Fiscal Years 20242029 Capital Improvement Program. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
****Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review**** PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 26, 2024