Camarillo City Council
AGENDA REPORT
Date: June 26, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Tree Maintenance Services MC-2021-2 – Agreement Amendment
BACKGROUND
Specification No. MC-2021-2 consists of providing professional tree maintenance services in designated areas in the City of Camarillo. Currently, the City of Camarillo has approximately 25,000 trees in its city tree inventory located at various City facilities, parkways, medians, open space and slope areas.
The work includes but is not limited to systematic tree pruning, trimming, watering, tree installations, small tree care, tree and stump removals, arborist services, fertilization, insect control, disease control and palm tree maintenance. The contractor is required to provide and maintain a tree inventory management system including tree locations based on a global positioning system (GPS).
On June 9, 2021, City Council approved Agreement No. 2021-112 (Contract) for a multi- year contract with West Coast Arborist (WCA) for city-wide tree maintenance services through June 30, 2024, for a total of $2,174,490. The Contract provides for up to two, one-year extensions upon mutual agreement with City Council approval, and annual increases based on the January Consumer Price Index (CPI) as published by the U.S.
Bureau of Labor Statistics.
DISCUSSION
Staff recommends an amendment to the Contract with WCA for a one-year extension beginning July 1, 2024, through June 30, 2025, in the amount of $824,385.
At the end of this term, staff will return to the City Council with a recommendation on whether or not to exercise the option to extend the contract for one additional year.
Tree Maintenance Services MC-2021-2 – Agreement Amendment June 26, 2024
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FISCAL IMPACT
Funds for professional tree maintenance services will be included in the Fiscal Year 2024/25 Proposed Budget in the following accounts: Lighting & Landscape MD Account No. 220-3310-433.35-14 in the amount of $601,801; Zone 1, Mission Oaks, MD1A Account No. 221-3311-433.35-14 in the amount of $201,784; and Camarillo Train Station, Contract Service/Buildings & Grounds Maintenance Account No. 810-3805-438.35-72 in the amount of $20,800.
RECOMMENDATION
Authorize the City Manager to execute Agreement No. 2021-112A with West Coast Arborist, Inc. in the amount of $824,385 for a total agreement amount of $2,998,875.
ATTACHMENTS
1. Agreement No. 2021-112A
2. Agreement No. 2021-112
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None