Camarillo City Council
AGENDA REPORT
Date: June 26, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Emergency Generator Maintenance Agreement – Global Power Group, Inc.
BACKGROUND
The City’s Water Division owns five emergency generators which are used to operate the water production system booster stations and groundwater wells during power outages.
Maintenance of the generators is required to ensure their reliability in the event of an emergency related loss of power. The current maintenance contract is set to expire on June 30, 2024.
DISCUSSION
On March 12, 2024, staff advertised a Notice Inviting Bids in the Ventura County Star and posted on the City of Camarillo PlanetBids Portal Specification GM-2024-1 for Emergency Generator Maintenance, for a three-year agreement starting July 1, 2024.
On April 2, 2024, staff received four responsive bids uploaded to the City of Camarillo PlanetBids portal as shown in the table below:
Name of Bidder Dollar Amount of Bid
Global Power Group, Inc., Lakeside, CA $45,150.00
Collicut Energy Services, Santa Fe Springs, CA $80,377.18 Odyssey Power Corporation, Orange, CA $100,160.00
Quinn Company, City of Industry, CA $148,055.00
Staff evaluated all bids and recommends the approval of a three-year maintenance agreement with Global Power Group, Inc. (Global Power) for generator maintenance in the amount of $45,150 with Consumer Price Index (CPI) increases estimated at 4.0% for years 2 and 3 which will be based on the actual United States Bureau of Labor Statistics
Emergency Generator Maintenance - Global Power Group, Inc.
June 26, 2024
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CPI index for February All Urban Consumers in the Los Angeles Region. Staff is also requesting a contingency in the amount of $4,600 (approximately 10%) for unforeseen additional services, for a total expenditure authorization of $50,975.
Budgeted amounts for each year are listed below, including an estimated 4% annual CPI increase for FY 2025/26 and FY 2026/27 (increase will be calculated based on actual CPI). The annual amount of the agreement increases due to the addition of tasks for each year and is independent of the estimated CPI increase.
Fiscal Year Annual Amount CPI Increase
(Approx. 4%)
Amount
2024/25 $14,525 - $14,525
2025/26 $14,975 $599 $15,574
2026/27 $15,650 $626 $16,276
Three-Year
Agreement Total
$45,150 $1,225 $46,375
Contingency $4,600
Total $50,975
FISCAL IMPACT
Funds for an Agreement for Generator Maintenance are included in the FY 2024/25 Proposed Budget, Water Utility Fund, Contract Services Account No. 860-3620-436.35- 74 in the amount of $14,525.
CEQA DETERMINATIONS
City staff has determined, in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, that Emergency Generator Maintenance is not subject to CEQA review because it can be seen with certainty that there is no possibility that the Emergency Generator Maintenance may have a significant effect on the environment. The activity of services is limited to generator maintenance.
RECOMMENDATION
1. Find the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize the City Manager to execute Agreement No. 2024-118 with Global Power for an amount not-to-exceed $45,150 with a CPI increase for fiscal years 2025/26 and 2026/27, and authorize a contingency in the amount of $4,600, for a total expenditure authorization of $50,975; and,
Emergency Generator Maintenance - Global Power Group, Inc.
June 26, 2024
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3. Authorize the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
ATTACHMENTS
1. Agreement No. 2024-118
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None