Heritage Days 2024 Event Organization & Zones
James C. Christina C. Peter I. Linda W. Mike C. Tom H. Gretchen C.
ABC ZONE/ STREET ZONE MAINTEN Volunteer
STAGER FESTIVAL STUDIO FOOD (SA-SU) ANCE Signage
ZONE ZONER TRUCKS Marketing
-Stage/ -Primary -Street -Garden -Restroom setup -Dumpster/ -Coordinate Seating Public Safety Vendor setup oversight Waste Volunteer setup Contact check in oversight station setup sign up
oversight and - oversight
placement
-Monitor/ -Public -Coordinate -Food truck -Assist in Street -Stocks -Create and adjust safety plan non-food check-in fair vendor cleaning Maintain sounds compliance vendors & check-in supplies Volunteer levels, Vendor schedule
complaints event
compliance
-Coordinate -Festival -Minimize -ID/Age/ -Primary contact -Directs -Ensure bands setup disruption to Service Coachman Car waste signage is oversight Studio Compliance Club and Car station/ maintained And Carnival tenants Show Restroom throughout
liaison maintenance event
teams
-Monitor -'Hot" -First Aid kit -stock cups/ -Oversee Street -Strives to -Assist in Crowds response to contact wristbands Stage reduce Stage Zone issues and landfill waste oversee
complaints wristbands
and Id check
-First Aid kit -Festival -Primary -Manage -COTA Event -lead -check in contact oversight & PVSD beer supply booth maintenance volunteers compliance liaison volunteers and issue
radios
Stage -Old Town -Artist Beer Area Street Fair Maintenance -Security Volunteers Merchant Coordinator Volunteers Volunteers Volunteers Check in liaison
Heritage Days 2024 Event Organization & Zones
JAMES CHASTAIN Cell#805-279-7368
• Stage/Seating setup oversight:
Monitor/adjust sound levels, complaints:
Coordinate bands:
Monitor crowd:
• First Aid kit contact:
• Oversee stage volunteers
Doug Coler 805-484-4284 Shadow Fax Sound
Heritage Days 2024 Event Organization & Zones
CHRISTINA CHASTAIN Cell# 805-889-6026
Primary Public Safety Contact:
Public safety plan compliance:
Festival setup oversight:
• "Hot" response to issues and complaints:
Festival oversight & compliance:
• Old Town Merchant liaison:
Supply List
1. Walkie Talkie -COTA office
2. Check out sheet for radios
3. COTA BOOTHS-
4. table/table cloth-Chairs
5. Cash box
6. Square reader
7. Banners
8. Portable chargers
Heritage Days 2024 Event Organization & Zones
Peter Tyas Cell#805-377-3759
Coordinate non-food vendors
Minimize disruption to Studio tenants:
First Aid kit contact:
• Primary PVSD liaison:
Street Vendor check in and placement:
Vendor event compliance:
Artist coordinator
Heritage Days 2024 Event Organization & Zones
Linda Wulzen Cell#805-746-5708
• ABC ZONE setup oversight:
Food truck check-in:
ID/Age/Service Compliance:
• Stock cups/wristbands:
• Manage beer supply:
Oversee activities to be held in this area
Wrist bands 5 different colors branded for ages 21 and over Heritage Days 2024 Event Organization & Zones
Mike Curtis Cell# 213-705-7379
• Restroom setup oversight:
Assist in Street fair vendor check- in
Primary contact Coachman Car Club and Car Show
Oversee Street Stage
COTA Event booth
• Oversee STREET FAIR VOLUNTEERS
Heritage Days 2024 Event Organization & Zones
Tom Hardin Cell# 805-290-5350
• Dumpster/Waste station setup oversight:
• Stocks cleaning supplies:
Directs waste station/restroom maintenance teams:
• Strives to reduce landfill waste:
Supplies list
1. Safety Vests - COTA office
2. Trash Bags order from Amazon - QTY
3. Disposable gloves- size and quantity
4. Trash pickers/extension claws - We ordered some last year, Where are they? How many more do we need.
Heritage Days 2024 Event Organization & Zones
Gretchen Carroll Cell# 805-390-4931
Coordinate Volunteer sign up
Create and Maintain Volunteer schedule
Ensure signage is maintained throughout event
Assist in Stage Zone oversee wristbands and Id check
• check in volunteers and issue radios