AGREEMENT NO. 2022-24A
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This First Amendment to Agreement No. 2022-24 (Agreement) is entered into between the City of Camarillo, a California general law city and municipal corporation (City), and Rincon Consultants, Inc. a California Corporation, (Consultant) collectively referred to as the Parties. The effective date of this Amendment is February 10, 2023.
RECITALS
A. The Parties entered into an Agreement entitled “Professional Services Agreement No. 2022-24 (Agreement), for the preparation of a Climate Action Plan and Update to the General Plan Safety Element in the amount of $ 263,549, as outlined in Exhibit A of the Agreement.
B. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
C. The Parties desire to modify the scope of work in accordance with Section 3.3 of the Agreement.
Section 1. Amendment. The Agreement is amended to add the following:
1. Additional “Scope of Services of the Agreement is amended to add the following:
Inventory Reconciliation Update.
Section 2. Compensation and Payment. Agreement 2022-24 included a contingency of $15,000. The scope of work in the First Amendment is for $6,371, therefore, sufficient funds are available.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remains in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this First Amendment to Agreement No. 2022-24 to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manage
ATTEST:
Kristy Buxkemper, City Clerk
CONSULTANT
Rincon Consultants, Inc., a California Corporation
_____________________________
Name: Erik Feldman Name: Jennifer Haddow Title: Principal Title: Principal, Vice President Camarillo Business Tax Certificated No. 041126 / Expiration Date 5/31/2023 Attachments: Exhibit A – Scope of Services
Doc ID: a9f99594e3e917b744e6a981f99282484d68e625
Rincon Consultants, Inc.
1 8 0 N o r t h A s h w o o d A v e n u e
Ventura, California 93003
8 0 5 6 4 4 4 4 5 5
i n f o @ r i n c o n c o n s u l t a n t s . c o m
w w w . r i n c o n c o n s u l t a n t s . c o m
January 31, 2023
Project No: 2112057
Jaclyn Lee
Planning Manager
City of Camarillo
601 Carmen Drive
Camarillo, California 93010
Via email: [email protected]
Subject: Proposal to Update the Methodology and Emissions Estimates for the 2010-2012 Inventories
Dear Ms. Lee:
Pursuant to our discussion on January 12, 2023, Rincon Consultants, Inc. (Rincon) has drafted this proposal amendment to provide services that are outside of our original scope of work. Based on our review of the existing greenhouse gas (GHG) inventories as part of the City of Camarillo’s Climate Action Plan (CAP) and our understanding of the current data sets and reporting protocols, we have been asked by the City to complete an inventory reconciliation for the 20102012 GHG inventory years. Under this additional scope of work outlined below, Rincon proposes to update the energy, wastewater, solid waste, and water sectors in the City’s previous GHG inventories to align with current accounting standards and methods used in the City’s current 2019 GHG inventory.
Scope of Work
The following section describes the scope of work for the GHG emissions inventory update.
Task 1 Inventory Reconciliation Update
As part of the process to develop Camarillo’s CAP, Rincon completed a detailed peer review of the City’s previous inventories for 20102012 completed by Ventura County Regional Energy Alliance (VCREA) 1as outlined in our scope of work. Based on our review, it appeared that the emissions from onroad transportation were not calculated in accordance with the current protocols and state guidance. For example, the emissions inventories completed for 2010 2012 used data from CARB’s EMission FACtor (EMFAC2014) model and data on maintained miles in the County to estimate the emissions generated by vehicles travelling on City roads. Emissions from United States Highway 101 are calculated at the County level, and not attributed to the various jurisdictions within the County. The current best practice includes the use of a local travel demand model to calculate vehicle miles traveled (VMT) and to follow the origindestination recommendations of the Regional Targets Advisory Committee (RTAC) methodology to utilize in the Greenhouse Gas Assessment to appropriately assign VMT into the correct
1Ventura County Regional Energy Alliance (VCREA). Climate on the Move. 2015. https://www.vcenergy.org/wp content/uploads/Climate_on_the_Move_Final.pdf
Doc ID: a9f99594e3e917b744e6a981f99282484d68e625
City of Camarillo
Update to the Methodology and Emissions Estimates for the 2010-2012 Inventories
jurisdictions. Therefore, under the original scope of work, we corrected the previous inventory VMT discrepancies by calculating VMT within the City utilizing the origin destination methodology provided by Fehr & Peers in alignment with state guidance.
In the process of completing the detailed peer review, we identified several additional updates that we recommend be made to the City’s 20102012 inventories that were not included in the original scope of work. Table 1 provides a summary of the key issues identified in the City’s previous inventories and our proposed updates, summarized by inventory sector. These identified updates would better align the City’s previous inventories with current protocol accounting methods and state guidance used to conduct the City’s current 2019 inventory completed by Rincon. By aligning the data and methodologies between the different inventory years, the City will be able to track progress more accurately from GHG reduction and avoid identified discrepancies that may skew existing and future tracking.
Table 1 Proposed Updates to Historical Inventories by Sector Sector Previous Inventory Proposed Update Benefit
Updates
All Used 4 th Assessment report Global
Warming Potentials (GWP)
Update to 5th Assessment Report
GWPs in alignment with updated
on and offroad transportation
emissions
▪ Aligns with GWP used in
City’s 2019 Inventory
▪ Aligns with GWP used in
CARB’s 2022 Scoping Plan
Energy:
Electricity
The statewide grid 2010 emission
factor from eGRID was used across
all inventory years
Update using thirdparty verified
emissions factors such as SCE
2010 Integrated Resource Plan
(IRP)1 or SCE 2012 Sustainability
Report2
▪ Aligns with recommended
standards for GHG accounting
▪ Aligns with methods used in
the City’s 2019 Inventory
Energy Electricity transmission and
distribution (T&D) loss and Natural
Gas leakage not included
Update to include T&D and
leakage
▪ Consistent with ICLEI protocol
methodology
▪ Aligns with methods used in
the City’s 2019 Inventory
Wastewater Utilizes emissions factor provided by
CARB for statewide anaerobic
wastewater treatment. CARB
emissions factor is developed based
on EPA methodology which does not
account for stationary combustion
emissions or nitrous oxide (N2O)
emissions
Update to reflect Camarillo
Sanitary District’s anaerobic
digester with biogas combustion
system and account for N2O
emissions using Local
Environmental Initiatives (ICLEI)
emissions factors and population
data provided by Southern
California Association of
Governments4 or population data
provided by the City
▪ Consistent with ICLEI protocol
methodology
▪ Aligns with methods used in
the City’s 2019 Inventory
Solid Waste Landfill emissions factor is based on
Environmental Protection Agency
(EPA) WARM model
Update to use International
Council for ICLEI emissions
factors
▪ Consistent with ICLEI protocol
methodology
▪ Aligns with methods used in
the City’s 2019 Inventory
Doc ID: a9f99594e3e917b744e6a981f99282484d68e625
City of Camarillo
Update to the Methodology and Emissions Estimates for the 2010-2012 Inventories
Sector Previous Inventory Proposed Update Benefit
Water Electricity from water conveyance
and treatment is aggregated with
landfill and wastewater and uses
emissions factors estimated by the
California Energy Commission (CEC)
Update according to Camarillo
Water District 2010 Urban Water
Management Plan,5 Calleguas
Urban Water Management Plan,6
and City population supplied by
Camarillo Water District*
▪ Consistent with ICLEI protocol
methodology
▪ Aligns with methods used in
the City’s 2019 Inventory
Method
All Direct activity data is not available
for all sectors (VMT, kWh, AF of
water, etc.)
Backcalculate activity data for
most sectors (excluding water
and wastewater)
▪ Reduce time and expense
associated with primary data
collection
1. Southern California Edison. 2010 Integrated Resource Plan. 2010. Available at: https://energy.sc.gov/files/view/SCE%26G2010_IRP.pdf
2. Southern California Edison. 2012 Corporate Responsibility & Sustainability. 2012. Available at:
https://s3.amazonaws.com/cms.ipressroom.com/405/files/202210/2012scecorporateresponsibilityreport.pdf
3. California Air Resources Board. Documentation of California's Greenhouse Gas Inventory. 2011. Available at:
http://www.arb.ca.gov/cc/inventory/doc/docs4/4d1_wastewatertreatment_domesticwastewater_centralize danaerobic_californiapopulation_ch4_2011.htm
4. Southern California Association of Governments. Local Profiles Report 2019, Local Profile of the City of Camarillo. 2019. Available at:
https://scag.ca.gov/sites/main/files/fileattachments/camarillo_localprofile.pdf?1606015232
5. City of Camarillo. 2010 Urban Water Management Plan. Exhibit D. 2010. Available at:
https://www.waterboards.ca.gov/waterrights/water_issues/programs/applications/transfers_tu_notices/2014/29408/29408exhdef.pdf
6. Calleguas Municipal Water District. 2010 Urban Water Management Plan. 2010. Available at: https://www.calleguas.com/images/docs waterresourcesandquality/cmwd2010uwmpfinal.pdf
*Rincon would request information from the City regarding population serviced by Camarillo Water District compared to the entire City population in 2010 if information is not provided in the Urban Water Management Plan Based on our experience developing CAPs for jurisdictions across California, we have found that inconsistent methodologies can lead to significant future issues in accurately tracking progress and proving progress with GHG reduction. Therefore, it is a best practice to correct those inconsistencies prior to developing a CAP. Rincon would conduct these updates according to backcalculated activity data and information provided in the original report completed by VCREA, except in the case of water and wastewater sector emissions where it is not possible to backcalculate activity data due to aggregation rules and reporting methods used by VCREA, or the activity data is based on regional population data that is not consistent with the City’s 2019 GHG Inventory. Water and wastewater sector emissions would therefore be updated based on data reported by locally applicable and publicly available sources (see Table 1) or data provided by the City and requested by Rincon. This method of backcalculating activity data would restrict the updated inventories to aggregation rules employed by VCREA’s report. Based on Rincon’s review of the City’s original inventories, the scope of emissions sources aligns with current reporting protocols and the City’s 2019 GHG Inventory except for the inclusion of GHG emissions associated with agriculture energy use. However, based on activity data provided by Southern California Energy and Southern California Gas for the City’s 2019 GHG Inventory, emissions from agricultural energy consumption are anticipated to be a small contribution to the City’s total GHG emissions. Therefore, updating Camarillo’s 20102012 GHG inventories according to Table 1 should allow Camarillo to reasonably compare its historical and current inventories to understand the City’s GHG emissions progress over time and inform the City’s CAP developments.
Doc ID: a9f99594e3e917b744e6a981f99282484d68e625
City of Camarillo
Update to the Methodology and Emissions Estimates for the 2010-2012 Inventories
ASSUMPTIONS
▪ Rincon will update the City’s 20102012 inventories using publicly available data provided in the original VCREA GHG emissions inventory.
▪ The City will provide information regarding portion of population served by Camarillo Water District in 2010 if information is not available in the Urban Water Management Plan.
DELIVERABLES
▪ Updated 20102012 City Community GHG Inventory Spreadsheet ▪ Updated 20102012 City Community GHG Inventory Technical Appendix Cost Breakdown
Rincon anticipates that completion of the above historical inventory updates would require approximately 35 hours of staff time to complete the analysis and perform internal reviews, for a total of $6,371. Additional work will not be completed without written authorization and approval from the City of Camarillo. Based on Rincon’s experience with preparing GHG inventories, we believe that our proposed cost estimate is competitive and provides a highquality professional product that will better align Camarillo’s historical and current GHG inventories and allow for more informative assessments of the City’s progress toward GHG emissions reduction targets. However, if you have questions or additional needs, please let us know as the proposed scope of service updates and associated costs are fully negotiable to meet Camarillo’s needs. Additional work not included within our proposed work program will be completed only upon written authorization in accordance with our standard fee schedule (attached).
Schedule
We anticipate that the contract would be authorized in January 2023 and the inventory updates completed within 20 business days of contract authorization. Rincon anticipates requesting any additional data needs from the City regarding water sector activity data within 5 business days of receipt of contract authorization. The scope of work outlined herein is fully negotiable to meet Camarillo’s needs for this project while providing quality inventory updates that will better situate Camarillo to understand its GHG emissions over time. Please do not hesitate to contact us if you have questions or need additional information.
Sincerely,
Rincon Consultants, Inc.
Hannah Mize
Project Manager
Phone: 8059474854
Email: [email protected]
Erik Feldman, MS, LEED AP
Principal
Phone: (805) 9474841
Email: [email protected]
Doc ID: a9f99594e3e917b744e6a981f99282484d68e625
Rincon Consultants, Inc.
Revised June 1, 2022 Page 1
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* Hourly Rate Principal II 295
Director II 295
Principal I 285
Director I 285
Senior Supervisor II 258
Supervisor I 240
Senior Professional II 224
Senior Professional I 208
Professional IV 184
Professional III 170
Professional II 153
Professional I 136
Associate III 117
Associate II 102
Associate I 95
Field Technician 82
Data Solutions Architect 175
Senior GIS Specialist 164
GIS/CADD Specialist II 146
GIS/CADD Specialist I 131
Technical Editor 130
Project Accountant 110
Billing Specialist 95
Production Specialist 105
Clerical 95
*Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $375.
Reimbursable Expenses
Dir ect Cost R at es
Photocopies – Black and White $0.20 (single-sided) & $0.40 (double-sided) Photocopies – Color $1.50 (sin gle-sided) & $3.00 (double-sided) Photocopies – 11 x 17 $0.50 (B&W) & $3.30 (color)
Oversized Maps $8.00/square foot
Digital Production $15/disc and $20/flash drive
Light-Duty and Passenger Vehicles* $88/day
4WD and Off-Road Vehicles* $140/d ay
* $0.65/mile for mileage over 50 and for all miles incurred in employee-owned vehicles.
Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.
Annual Escalation. Standard rates subject to 3.5% annual escalation. Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within ten (10) days from receipt or per the contractually required payment terms.
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Rincon Consultants, Inc.
Revised June 1, 2022 Page 2
Equipment Day Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment $155
Four Gas Monitor $133
Flame Ionization Detector $107
Photo Ionization Detector $80
Hand Auger Sampler $60
Water Level Indicator, DC Purge Pump $45
Natural Resources Field Equipment
UAS Drone $268
Spotting or Fiberoptic Scope $165
Pettersson Bat Ultrasound Detector/Recording Equipment $165 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $110 GPS (Sub‐meter Accuracy) $65
Infrared Sensor Digital Camera or Computer Field Equipment $55 Scent Station $22
Laser Rangefinder/Altitude $11
Pit‐fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $9 Mammal Trap, Large/Small $1.50/$0.50
Water and Marine Resources Equipment
Boat (26 ft. Radon or Similar) $600
Boat (20 ft. Boston Whaler or Similar) $335
Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS $165 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $60 Refractometer (Salinity) or Turbidity Meter $37
Large Block Nets $110
Minnow Trap $95
Net, Hand/Large Seine $55
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
$110
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone)
$140
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope) $165
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets)
$55
Underwater and Marine Sampling Gear (U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)
$55/diver
Marine Field Package (PFDs – Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)
$55
Insurance, Hazard and Fees
Historic Research Fees $50
L&H Dive Insurance $55/diver
Level C Health and Safety $65 person
Doc ID: a9f99594e3e917b744e6a981f99282484d68e625
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2 - CC 2022-24A R...nsultants PSA.pdf
a9f99594e3e917b744e6a981f99282484d68e625
MM / DD / YYYY
Signed
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19:26:16 UTC
Sent for signature to Erik Feldman
([email protected]), Jennifer Haddow
([email protected]), Greg Ramirez
([email protected]) and Kristy Buxkemper
([email protected]) from
[email protected]
IP: 47.176.217.204
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Signed