I
I
I
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 26, 2024
CALL TO ORDER
The Mayor called the meeting to order at 5:08 p.m.
ROLL CALL
Council Present: Tony Trembiey, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez-Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Mitchell Cameron, Administrative Services Director
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
David Sanchez, Community Development Director
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Carrie Weal, Assistant City Clerk
ROLL CALL
All City Councilmembers were present.
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
A. West Ventura Countv Business Alliance - Top Ten Communitv Award Winners Andrew Kiefer, Chair of the Board, announced the West Ventura County Business Alliance Top Ten Community award winners.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
CONSENT CALENDAR
B. City Council Meeting Minutes
Approved the minutes of the regular meeting of June 12, 2024.
City Council Minutes - June 26, 2024 Page 1 of 8
C. Disbursements
Adopted Resolution No. 2024-41 approving disbursements.
D. Revenue & Expenditure Report for May 2024
Received and filed report.
E. Investment Reports for May 2024
Received and filed reports.
F. Appointing Trustees to the Camarillo Library Board
Adopted Resolution No. 2024-42 reappointing Kevin Kildee and Tony Trembley as Trustees to the Camarillo Library Board for a three-year term effective from July 1, 2024 to June 30, 2027.
G. Heritage Davs Midsummer Fiesta 2024 Special Event Permit. Street Closure Councilmember Martinez-Bravo asked a clarifying question regarding in-kind donations and total funding prior to the motion and approval of the consent calendar.
Authorized issuance of a Special Event Permit for the 2024 Old Town Heritage Days, including street closures on Ventura Boulevard from Palm Drive to Fir Street on Saturday, July 13, 2024, and Sunday, July 14, 2024.
Allowed COTA to operate a beer and wine service area behind the courthouse.
H. Professional Services Amendment for Banking and Merchant Services with JP Morgan Chase Bank, N.A.
Authorized City Manager to execute Amendment No. 2022-164A with JP Morgan Chase Bank for additional banking services.
I. Financial and Auditing Services - Second Amendment
Authorized the City Manager to execute Agreement 2022-14B with CLA for audit services for not-to-exceed amounts of $8,000 for Fiscal Year 2023/24, $84,102 for Fiscal Year 2024/25 and $88,182 for Fiscal Year 2025/26 plus a 10% contingency for FY 2025 and FY 2026 for any additional financial and auditing services that may be required.
J. Proposed Updates to Affordable Housing Citv Council Policies and Workforce Housing Downpavment Assistance Program Guidelines
Adopted Resolution No. 2024-43 approving the proposed changes to City Council Policies 7.06, 7.09, 7.12, the deletion of City Council Policy 7.13, and the proposed changes to the Workforce Housing Downpayment Assistance Program; with the approval of the changes to the Workforce Housing Downpayment Assistance Program contingent on approval by the State Department of Housing and Community Development.
City Council Minutes - June 26, 2024 Page 2 of 8
I
I
I
I
I
I
K. Agreement with Linkedin Learning - Learning Enterprise Program (LEP) Authorized the City Manager to Execute CO Agreement No. 2024-144 with Linkedin Learning for the Learning Enterprise Program in the amount of $37,048 with a contingency of $5,952 (15 percent).
L. Software License Renewal with Superion, LLC a CentralSguare Technologies, LLC Company
Found the renewal for proprietary software applications, comprehensive maintenance, support, migration, installation, and other professional services is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3): and
Authorized City Manager to execute the 3rd Amendment with Superion, LLC. in the amount of $187,578.67 for FY 2024/25; and
Authorized the City Manager to negotiate and execute future agreements and amendments, with Superion, LLC for an annual 5% increase renewal and a not to exceed 15% contingency.
M. Software Agreement - Itron. Inc.
Found the Itron Software Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
Authorized the City Manager to execute Agreement No. 2024-122 with Itron, for an amount not-to-exceed $54,476.83, and authorize a contingency in the amount of $5,500, for a total expenditure authorization of $59,976.83, and.
Authorized the City Manager to execute future amendments to the Agreement with Itron for unforeseen additional services, up to the authorized contingency amount.
N. Resolution of the West Camarillo Communitv Facilities District No. 1 Authorizing the Lew of a Special Tax for Fiscal Year 2024-25
Adopted Resolution No. 2024-44 of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 2024-25.
0. Award of Professional Services Agreement with Charles Abbott Associates. Inc. to Provide Building and Safety Services
Authorized the City Manager to execute Professional Services Agreement No. 2024-12 with Charles Abbott Associates, Inc. (CAA) to provide building and safety services for a three-year period with the option of two, one-year extensions to be approved by the City Council.
P. Third Amendment to Professional Services Agreement 2022-24 for Preparation of the Safety Element Update and Climate Action Plan
Found authorizing additional scope of work to complete the preparation of the City Council Minutes - June 26, 2024 ■ Page 3 of 8
Safety Element Update and CAP is not subject to CEQA review In accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and
Authorized the City Manager to execute Third Amendment to Professional Services Agreement 2022-24 with RIncon Consultants In the amount of $42,782; and
Authorized a contingency In the amount of $25,000, for a total not-to-exceed amount of $67,782; and
Authorized City Manager to execute future amendments If required, up to the total not-to-exceed amount.
Q. Emerqencv Generator Maintenance Agreement - Global Power Group, Inc.
Found the Emergency Generator Maintenance Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
Authorized the City Manager to execute Agreement No. 2024-118 with Global Power for an amount not-to-exceed $45,150 with a CPI Increase for fiscal years 2025/26 and 2026/27, and authorized a contingency In the amount of $4,600, for a total expenditure authorization of $50,975; and.
Authorized the City Manager to execute future amendments to the Agreement for Generator Maintenance for unforeseen additional services, up to the authorized contingency amount.
R. Landscape Maintenance Services Agreement Amendment
Authorized the City Manager to execute Agreement No. 2019-159G with Landscape Development Inc. In the amount of $2,203,441.64 for a total agreement amount of $10,572,551.03.
S. Tree Maintenance Services MC-2021-2 - Agreement Amendment Authorized the City Manager to execute Agreement No. 2021-112A with West Coast Arborlst, Inc. In the amount of $824,385 for a total agreement amount of $2,998,875.
T. Ventura County Transportation Commission - Free Fare Reimbursement Agreement
Found the Free Fare Reimbursement Agreement Is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
Authorized the City Manager to execute CC Agreement No. 2024-140 Reimbursement Agreement for Transit Providers; and
Authorized the City Manager to approve any future amendments to the Reimbursement Agreement.
City Council Minutes - June 26, 2024 Page 4 of 8
I
I
I
I
I
I
U. CPD-252 MJC Investment Property XV LLC - Resolution Approving Improvement Plans, and Acknowledging Receipt of Agreements. Securities and Other Necessary Documents
Found that an EIR was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15332; and
Adopted Resolution No. 2024-45 approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents and payments for CPD-252.
V. Water Testing & Analysis - Award of Agreement
Found the Water Testing and Analysis Agreement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
Rejected bids submitted by Eurofins Eaton Analytical, Inc. and Fruit Growers Laboratory, Inc. as non-responsive; and
Authorized the City Manager to execute Agreement No. 2024-128 with Week Laboratories, Inc., for an amount of $596,387 with a contingency amount of $59,650, for a total agreement authorization of $656,037, and.
Authorized the City Manager to execute future amendments to the Agreement for Water Testing and Analysis with Week Laboratories for unforeseen additional testing, up to the authorized contingency amount.
W. Fourth Amendment to Professional Services Agreement with Solid Waste Solutions. Inc. for Solid Waste Proiect Management
Authorized the City Manager to execute Agreement No. 2021-28D with Solid Waste Solutions, Inc., for an amount not-to-exceed $75,000, and total Agreement amount of $304,000.
MOTION to approve Items B through W.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
X. Compensation for Members of the City Council
City Attorney Richman reviewed the historical compensation for members of the City Council and the recent changes to Government Code Section 36516, which establishes the regulations for council compensation that had not been adjusted since 1984.
Councilmember Tennessen and Mayor Trembley indicated they did not support an increase to council compensation.
City Council Minutes - June 26, 2024 Page 5 of 8
Councilmember Martinez-Bravo and Councilmember Santangelo indicated they supported an increase noting the extensive work required by members of the City Council, and the purpose of the recent legislation amending the amount of compensation for councilmembers was intended to encourage more diverse participation on city councils. Vice Mayor Kildee indicated he supported an increase but felt the increase should be a smaller percentage similar to CPI.
Motion to increase councii compensation by 2.5% each year for years 2025 and 2026 and direct staff to return with the introduction of an Ordinance with findings setting revised Councii Compensation rates.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Martinez-Bravo, Santangelo
No: Kildee, Tennessen, Trembley
Motion failed 2-3.
Motion to increase councii compensation by 2% each year for years 2025 and 2026 and direct staff to return with the introduction of an Ordinance with findings setting revised Councii Compensation rates.
Vice-Mayor Kildee moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo
No: Tennessen, Trembley
Motion carried 3-2.
PUBLIC HEARINGS
Y. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (P-Q) Zone
Mayor Trembley noted that the applicant was unable to attend and staff requested that the Public Hearing be continued. The Mayor indicated that any member of the public wishing to provide testimony would be heard prior to the hearing's continuation.
PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CONTINUED to a date to be determined.
MOTION to continue the public hearing to a date to be determined.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT Z. Fourth Amendment to Employment Agreement with Citv Manager/District Manager City Attorney Richman reviewed the amendment to the Employment Agreement.
Councilmembers commented on the extensive knowledge and experience Mr.
City Council Minutes - June 26, 2024 Page 6 of 8
I
I
I
I
I
I
Ramirez brought to the City.
MOTION to authorize the Mayor to sign a Fourth Amendment (Agreement 2020-52D) to Empioyment Agreement with City Manager Gregory Ramirez.
Councilmember Tennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
GENERAL PUBLiC COMMENTS
David Doolay addressed the City Council regarding Advanced Parenting bumper stickers.
RECESS
The Mayor called a recess at 6:04 p.m. The Council reconvened at 6:15 p.m.
JOINT DISCUSSION ITEMS WITH CAMARILLO SANITARY DISTRICT - Continued AA. Amend the Fiscal Year 2023/24 Budget and Adopt the Fiscal Year 2024/25 Budget and Related Resolutions
Finance Director Uribe, Budget Manager Robertson and Finance Analyst Dame presented a PowerPoint reviewing the comprehensive process, successful completion of a balanced budget, and development and introduction of a Budget in Brief publication on the City's website.
City Attorney Richman noted for the record a conflict of interest for Vice Mayor Kildee due to property and business interests near a Trolley stop. Vice Mayor Kildee recused himself and left the room.
MOTION to adopt Resolution No. 2024-47 approving the FY 2024/25 Trolley Budget.
Councilmember Santangelo moved, Councilmember Tennessen seconded.
Yes: Martinez-Bravo, Santangelo, Tennessen, Trembley
No: None
Absent: Kildee
Vice Mayor Kildee rejoined the meeting and resumed his seat.
MOTION to adopt Resolution No. 2024-48 approving the FY 2024/25 Budget and authorizing appropriations for FY 2024/25, excluding the Trolley operation.
Councilmember Tennessen moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
MOTION to adopt Resolution No. 2024-49 that selects the factors used to calculate the limit and establishes the Fiscal Year 2024/25 Gann Appropriations Limit for the City of Camarlllo at $139,841,666, as calculated.
Councilmember Tennessen moved. Vice Mayor Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley City Council Minutes - June 26, 2024 Page 7 of 8
No: None
MOTION to adopt Resolution No. 2024-50 to commit $88,036,791 of the Projected General Fund's Fund Balance for the fiscal year ending June 30, 2024.
Vice Mayor Kildee moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
I
MOTION to adopt Resolution No. 2024-51 setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2024.
Vice Mayor Kildee moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
JOINT PUBLIC HEARING WITH CAMARILLO SANITARY DISTRICT
AB. Fiscal Years 2024-2029 Capital Improvement Program
Principal Civil Engineer Grubb presented a PowerPoint reviewing the timeline of the review process of the five-year comprehensive capital expenditure program.
JOINT PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
I
MOTION to adopt Resolution No. 2024-52 approving the Fiscal Years 2024- 2029 Capital Improvement Program.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
ADJOURN
The meeting adjourned at 6:45 p.m.
ATTEST:
I
City Council Minutes - June 26, 2024 Page 8 of 8