Camarillo City Council
AGENDA REPORT
Date: August 14, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Mitchell Cameron, Director of Administrative Services/Chief Innovation Officer
Subject: Award Equipment Replacement for Crane Truck, Specification No.
AS-2024-2
BACKGROUND
Staff annually reviews and revises the vehicle and equipment replacement schedule based on the age, estimated life expectancy, mileage, and maintenance costs. Purchases are made based on cost effectiveness; city needs and manufacturer (model/type) availability. Equipment is often kept in service as long as effectively possible and past the scheduled replacement year only when it is safely operable and in good working condition.
The City Council approved purchases of new and/or replacement vehicles and equipment with the adoption of the Fiscal Year 2024/25 Budget.
DISCUSSION
Staff obtained a quote for a 2025 model year Fassi Crane Truck from Terex Utilities to replace the 15-year-old Crane Truck, (Unit 2052) for the Water Reclamation Plant, utilizing cooperative contract pricing through Sourcewell, as allowed for in the City’s Purchasing Policy. Sourcewell Contract #110421-TER will be utilized for the purchase.
Authorization is requested to purchase the replacement Crane Truck in the amount of $378,670, and approval of a 15% contingency in the amount of $56,800 based on manufacturers price increases experienced with other recent purchases, for a total expenditure of $435,470.
FISCAL IMPACT
Funds for the purchase of the Chipper Truck are included in Vehicles & Equipment Fund, Capital Purchases Account No. 540-5540-455.91-33.
Award Equipment Replacement for Crane Truck, AS-2024-2
August 14, 2024
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CEQA DETERMINATIONS
City staff has determined, in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, that vehicle purchases are not subject to CEQA review because it can be seen with certainty that there is no possibility that vehicle purchases may have a significant effect on the environment.
RECOMMENDATION
1. Find the vehicle purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorize City Manager to execute the quote for AS-2024-2 from Terex Utilities in the amount of $378,670; and authorize a contingency up to $56,800 for a not to exceed total of $435,470; and
3. Authorize City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
ATTACHMENTS
1. Vehicle Picture, Crane Truck 2052
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL Terex Quote is available for review in the Administrative Services Department.