Camarillo City Council
AGENDA REPORT
Date: August 14, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Desalter Standby Well (Project No. WT-11-01) – Agreement for Engineering Services
BACKGROUND
The City’s North Pleasant Valley Groundwater Desalter is supplied by Wells A and B.
Currently, both wells must run continuously to maintain the Desalter at its full treatment capacity. The Desalter Standby Well – Project No. WT-11-01 (Project), will provide an additional well located within the Desalter site to provide redundancy in raw water supply for the Desalter, and ensure full-capacity operations in the event a well is taken out of service for maintenance.
DISCUSSION
Consultant professional engineering services are required to complete the design of the initial well drilling phase of the Project along with the second phase of well equipment and discharge piping. On December 16, 2023, staff advertised a Request for Qualifications (RFQ) for professional engineering services for the Project and received five (5) Statements of Qualifications (SOQ). Staff selected Wood Rodgers, Inc. (Wood Rodgers) as the most qualified firm to provide the necessary engineering services. Wood Rodgers has experience designing similar types of projects and are qualified to provide the necessary professional engineering services for the Project.
Staff has negotiated a scope of services and fee with Wood Rodgers and recommends approving a standard professional services agreement with Wood Rodgers in an amount not-to-exceed $938,318 (Attachment 1) for engineering services and authorizing a contingency in the amount of $140,800 (approximately 15%) for unforeseen additional services if required for a total agreement authorization of $1,079,118.
WT-11-01 Desalter Standby Well - Award Design
August 14, 2024
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FISCAL IMPACT
Approximately $400,000 is expected to be spent in FY 2024/25 with the remaining $679,118 spent in FY 2025/26 and FY 2026/27. Funds for the Professional Services Agreement and contingencies with Wood Rogers are included in the Water Capital Projects Fund, 863-8716-487.92- 21 and Project WT-11-01.
RECOMMENDATION
1. Authorize the City Manager to execute Professional Services Agreement No. 2024- 157 with Wood Rodgers Inc. in the amount not-to-exceed $938,318 for professional engineering services and authorize a contingency in the amount of $140,800 for a total agreement authorization of $1,079,118; and
2. Authorize the City Manager to execute future amendments to the Agreement with Wood Rodgers, Inc. for unforeseen additional services up to the authorized contingency amount.
ATTACHMENTS
1. CC Agreement No. 2024-157
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None