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MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, AUGUST 14, 2024
CALL TO ORDER
The Mayor called the meeting to order at 4:30 p.m.
ROLL CALL
Council Present:
Staff Present:
Tony Trembley, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez-Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Mitchell Cameron, Administrative Services Director
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
David Sanchez, Community Development Director
Eric Tennessen, Police Department Commander
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session items into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: OPV Coalition, et. al. vs. Fox Canyon Groundwater Management Agency
Ventura County Superior Court Case No. 56202100555357CUPTVTA 5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
All City Councilmembers were present.
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
B. California State Universitv Channel Islands (CSUCI) Update President Yao presented a PowerPoint on the CSUCI update.
City Council Minutes - August 14, 2024 Page 1 of 7
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Tennessen reported the Summer Concert Series were well attended. He thanked the Pleasant Valley Recreation and Park District for hosting the concerts and recommended adding additional concerts in the future.
Vice Mayor Kildee announced the Wings Over Camarillo Air Show on August 17 and 18.
He invited everyone to attend.
Councilmember Martinez-Bravo reported she attended the Crossing Guard Breakfast and thanked the crossing guards for their work. She asked that everyone take extra caution as students head back to school. She announced the Tip-A-Cop fundraiser on August 14 at Finney's Crafthouse.
Mayor Trembley reported on his attendance at the California Association of Sanitation Agencies (CASA) Conference.
CONSENT CALENDAR
C. Citv Council Meeting Minutes
Approved the minutes of the regular meeting of July 10, 2024.
D. Disbursements
Adopted Resolution No. 2024-56 approving disbursements.
E. Formation of an Ad Hoc Committee for the Citv Infrastructure Strategic Financial Plan and Confirmation of the Mavor's Appointments
Established the City Infrastructure Strategic Financial Plan Ad Hoc Committee and confirmed the appointment of Mayor Tony Trembley and Councilmember David Tennessen to the Committee.
F. Camarillo Council on Aaino (CCOAI and Area Housing Authoritv (AHA) Board Unscheduled Vacancies - Confirm Appointments
1. Approved the appointment of Greg Erickson and Steven Randall to the Camarillo Council on Aging to fill unexpired terms through June 2026; and
2. Approved the appointment of Randy Chapman to the Area Housing Authority of Ventura County to fill an unexpired term through June 2027.
G. Adopt a Resolution Exonerating Warrantv Securities for Citv Facilities Securitv Measures, AS-2021-24
Adopted Resolution No. 2024-57 exonerating warranty securities for the City Facilities Security Measures, AS-2021-24 with Convergint Technologies, LLC.
H. Arneill Road Mixed-Use Affordable Housino Construction Documents Professional Services Agreement
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This Item was pulled from the consent calendar for further discussion.
I. Water and Wastewater Rate Studies - Agreement Amendment Authorized the CIty/Dlstrlct Manager to sign the Ninth Amendment to Agreement In the amount of $181,568 for Professional Services with Raftells Financial Consultant to conduct a Water and Wastewater Rate Study for the City of Camarlllo and the Camarlllo Sanitary District.
J. Award Equipment Replacement for Crane Truck. Specification No. AS-2024-2
1. Found the vehicle purchase exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Authorized City Manager to execute the quote for AS-2024-2 from Terex Utilities In the amount of $378,670; and authorized a contingency up to $56,800 for a not to exceed total of $435,470; and
3. Authorized City Manager to execute future change orders or documents as necessary up to the authorized contingency amount.
K. Authorization to Purchase Camarlllo Area Transit Vehicle
1. Found the CAT vehicle procurement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA (CEQA) Guidelines; and
2. Authorized the purchase of a Model 1 BraunAblllty Side Entry 7-Passenger MInlvan In the amount of $85,089.57; and
3. Authorized a contingency of up to $14,000 In additional vehicle procurement costs.
L. On-Call Planning Services - Consultant Amendments
1. Authorized the City Manager to execute Agreement Amendment No 2023- 140A with RIncon Consultants, Inc. to (1) Increase the current agreement amount by $25,000 for a total annual not-to-exceed amount of $125,000 and (2) extend the agreement for an additional two-year term with an annual amount not-to-exceed $100,000.
2. Authorized the City Manager to execute Agreement Amendment No 2023- 141A with Jensen Design & Survey, Inc. for one additional two-year term with an annual amount not-to-exceed $70,000.
3. Authorized the City Manager to execute Agreement Amendment No 2023- 142A with Telecom Law Firm PC for one additional two-year term with an annual amount not-to-exceed $30,000.
4. Authorized the City Manager to execute task orders with the selected firms for as needed on-call professional services.
M. Ditch. Culvert, and Detention Basin Maintenance. MC-2024-4 - Award of Contract
1. Found the ditch, culvert, and detention basin maintenance work exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
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2. Authorize an appropriation of $1,800 in the Landscape Maintenance District Zone 6 Spanish Hills Fund from available fund balances; and
3. Authorized City Manager to execute CO Agreement No. 2024-158 with Blackpointe Group Construction & Management for Specification MC-2024-4 Ditch, Culvert, and Detention Basin Maintenance in the amount of $225,043.50 with Consumer Price Index increases for Fiscal Years 2025/26 and 2026/27; and
4. Authorized the City Manager to execute future amendments to the Agreement with Blackpointe Group Construction & Management for unforeseen additional services in an amount not to exceed $35,125.
N. General Services Agreement with California Wood Recvclinq. Inc. DBAAqromin for SB 1383 Procurement
1. Authorized the City Manager to execute a two-year Agreement No. 2024-150 with California Wood Recycling, Inc. DBA Agromin for SB 1383 procurement for an amount not-to-exceed $205,000, and authorized a contingency in the amount of $20,500 for a total agreement amount of $225,500; and
2. Authorized the City Manager to execute future amendments to the Agreement with California Wood Recycling, Inc. DBA Agromin for unforeseen additional services up to the contingency amount.
MOTION to approve Items C through N, with the exception of Item H.
CouncilmemberTennessen moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
ITEM PULLED FOR DISCUSSION
H. Arneill Road Mixed-Use Affordable Housing Construction Documents Professional Services Agreement
This item was pulled from the consent calendar by Mayor Trembley for further discussion.
Mayor Trembley expressed concern over the additional costs needed for design services to meet the competitive Encampment Resolution Fund (ERF) grant application timeline.
Senior Planner Fowler answered questions from the Council.
Mayor Trembley supported the additional premium from a fiscal standpoint because there are other grant programs that the city could enter if the plans are ready.
MOTION to approve the following recommended actions:
1. Authorized the City Manager to execute Professional Services Agreement Amendment No. 2018-16B with RRM Design Group (RRM) to provide architectural, civil engineering, surveying, landscape architectural, and structural engineering services for the Arneill Road Mixed-Use project in the amount of $326,720 and
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2. Authorized a 15% contingency in the amount of $49,000, for a total not to exceed agreement amount of $460,343; and
3. Authorized the City Manager to execute future amendments, documents and Change Orders if required, up to the total not to exceed amount and
4. Authorized an appropriation of $375,720 in the General Fund Community Services Account No. 101-1701-417.32-01; and
5. Authorized an appropriation of $169,248 for a Transfer Out from the Low- Moderate Income Housing Asset Account No. 498-9999-499-98-01; to the General Fund Transfer In Account No. 101-9999-399.98-48; and
6. Authorized an appropriation of $11,075 from General Fund Affordable Housing Program Reserve Fund Balance Account No. 101-0000-271.39-00; and
7. Authorized an appropriation of$14,100foraTransferOutfromtheTax-Exempt Bonds Account 429-9999-499.98-01; to the General Fund Transfer In Account No. 101-9999-399.98-42.
Mayor Trembley moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
GENERAL PUBLIC COMMENTS
The following people addressed the City Council: Bob Garcia.
DISCUSSION ITEMS
0. Ordinance 2021. an Ordinance of the Citv Council of the Citv of Camarillo Amending Section 2.08.040 of the Camarillo Municipal Code Relating to the Salaries of City Councilmembers Pursuant to Government Code Section 36516 City Attorney Richman provided an overview of the proposed ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the salaries of City Councilmembers.
MOTION to adopt Ordinance 2021, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo
No: Tennessen, Trembley
Motion carried 3-2.
P. Memorandum of Understanding (MOU) CC 2024-167 between the Citv of Camarillo. Camarillo Health Care District, and Pleasant Valley Recreation & Park District for Healthy Camarillo
Senior Management Analyst Torres provided an overview of the Healthy Camarillo Ad Hoc Committee, proposed partnership opportunities, and the proposed Memorandum of Understanding.
George West, Dignity Health, presented a PowerPoint reviewing the Camarillo Health Assessment.
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Councilmember Martinez-Bravo recommended the MOD include the focus on mental health and substance use. The Council supported the MOD and the value of community wellness.
MOTION to authorize the Mayor to sign CO 2024-167 Memorandum of Understanding - Heaithy Camariiio between the City of Camarillo, Camarillo Health Care District, and Pleasant Valley Recreation & Park District.
Mayor Trembley moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
Q. Desalter Standbv Well (Proiect No. WT-11-01) - Aoreement for Enaineerina Services
Assistant Director of Public Works James Campero presented a PowerPoint reviewing the Desalter Standby Well project to construct a new well adjacent to the Desalter site to provide redundancy in raw water supply, ensure full-capacity Desalter operations, and reduce the need to purchase imported State water.
MOTION to approve the following recommended actions:
1. Authorized the City Manager to execute Professional Services Agreement No. 2024-157 with Wood Rodgers Inc. in the amount not-to-exceed $938,318 for professional engineering services and authorize a contingency in the amount of $140,800 for a total agreement authorization of $1,079,118; and
2. Authorized the City Manager to execute future amendments to the Agreement with Wood Rodgers, Inc. for unforeseen additional services up to the authorized contingency amount.
Vice Mayor Kildee moved, Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
PUBLIC HEARINGS
R. Proposed Zoning Ordinance Text Amendment to Allow Pet Cemetery Uses in the Professional Office (P-Q) Zone
Management Analyst Cepak presented a PowerPoint reviewing the proposed zoning ordinance amendment submitted by Ivy Lawn Memorial Park and Funeral Home to allow pet cemeteries and the P-0 Zone, and indicated the Planning Commission unanimously recommended the denial of the proposed use.
PUBLIC HEARING OPENED
The following people addressed the Council and provided public testimony on this item: Jeanne Clark, General Manager, Ivy Lawn Memorial Park; Joy Todd.
Hearing no additional requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
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The Council opposed the proposed zoning ordinance amendment for pet cemetery use in the P-0 Zone notating the use is inconsistent with the General Plan, Zoning Code, Economic Strategic Plan, and Council Goals & Objectives.
MOTION to approve the following recommended actions:
1. Found the proposed Zoning Ordinance Text Amendment is exempt from the California Environmental Quality Act. (CEQA) under the State CEQA Guidelines Sections 15060(c)(2) and 15378.
2. Adopted Resolution No. 2024-58 denying a Zoning Ordinance Text Amendment to allow pet cemetery uses in the P-0 Zone.
Councilmember Tennessen moved. Vice Mayor Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
CLOSED SESSION REPORT
City Attorney Richman indicated there was no reportable action from the Closed Session.
ADJOURN
The meeting adjourned at 7:13 p.m.
ATTEST:
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