AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of case: Southern California Edison Company v. California State Board of Equalization, et al.
Orange County Superior Court Case No.: 30202401403215CUMCCXC 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Coastal Cleanup Day
C. American Association of University Women – Camarillo AAUW 60th Anniversary COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation: Approve minutes of the special meeting of August 21, 2024 and the regular meeting of August 28, 2024.
E. Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F. Adopt Ordinance 2022, an Ordinance of the City Council of the City of Camarillo, California, Amending Subsections 17.04.100 of Chapter 17.04 of the Camarillo Municipal Code pertaining to Sign Regulations
Recommendation: Adopt Ordinance 2022, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
G. Amendment to City Council Policy 3.17, Surplus Property Recommendation: Adopt amendment to City Council Policy 3.17, Surplus Property.
H. Professional Services Agreement with LeSar Development Consultants for Development of Homeless Strategic Plan
Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 2024175 with LeSar Development Consultants.
I. OnCall Trade Work – Contractor Agreements
Recommendation:
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024163 with A&A Concrete Inc for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024164 with bkm Office Environments for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024165 with Bludog Telecom Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024166 with California Boiler, Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
5. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work.
6. Authorize an appropriation of $150,000 for additional workstations by bkm Office Environments OnCall Agreement No. 2024164 in the City Hall Facility Operations Account No. 1015750419.3601 from available General Fund Balance.
7. Authorize the City Manager/District Manager to execute future amendments to the agreements.
J. Road Rehabilitation Project CRASL5393 (040) (Project No. ST5123) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 5 (Final) to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.
K. North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project No. WT1101) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 6 (Final) to Sam Hill & Sons, Inc., and authorizing the Mayor to sign the Notice of Completion.
L. Resolution Approving Final Pay Estimate No. 2 and Accepting Improvements, Camarillo Ranch House Barn Improvements AS20232
Recommendation:
1. Find approving pay estimates and accepting improvements exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) (3) of the CEQA Guidelines; and
2. Adopt a Resolution approving the final pay estimate and accepting improvements; and
3. Authorize Mayor to sign the Notice of Completion.
DISCUSSION ITEMS
M. Advanced Metering Infrastructure (Project No. WT5080) – Award Construction Contract Recommendation :
1. Authorize the City Manager to execute Public Works Contract No. 2024172 with Ferguson Enterprises LLC, dba Ferguson Waterworks in an amount nottoexceed $9,853,306.17, and authorize a contingency in the amount of $492,670, for a total contract authorization of $10,345,976.17; and
2. Authorize the City Manager to execute future contract change orders to the contract with Ferguson Enterprises LLC, dba Ferguson Waterworks for unforeseen additional work up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2024 173 with Filippin Engineering, Inc. in an amount nottoexceed $420,025 for inspection services, and authorize a contingency in the amount of $63,005, for a total agreement authorization of $483,030; and
4. Authorize the City Manager to execute Professional Services Agreement No. 2022 152A with MeterSYS LLC in an amount nottoexceed $610,581 for additional project management and design support services during construction, and authorize a contingency in the amount of $91,590, for a total agreement authorization of $942,729; and
5. Authorize the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and MeterSYS LLC for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
N. Fiscal Year 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) Recommendation : Authorize staff to submit the FY 2023/24 CAPER to HUD. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of case: Southern California Edison Company v. California State Board of Equalization, et al.
Orange County Superior Court Case No.: 30202401403215CUMCCXC 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Coastal Cleanup Day
C. American Association of University Women – Camarillo AAUW 60th Anniversary COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation: Approve minutes of the special meeting of August 21, 2024 and the regular meeting of August 28, 2024.
E. Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F. Adopt Ordinance 2022, an Ordinance of the City Council of the City of Camarillo, California, Amending Subsections 17.04.100 of Chapter 17.04 of the Camarillo Municipal Code pertaining to Sign Regulations
Recommendation: Adopt Ordinance 2022, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
G. Amendment to City Council Policy 3.17, Surplus Property Recommendation: Adopt amendment to City Council Policy 3.17, Surplus Property.
H. Professional Services Agreement with LeSar Development Consultants for Development of Homeless Strategic Plan
Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 2024175 with LeSar Development Consultants.
I. OnCall Trade Work – Contractor Agreements
Recommendation:
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024163 with A&A Concrete Inc for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024164 with bkm Office Environments for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024165 with Bludog Telecom Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024166 with California Boiler, Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
5. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work.
6. Authorize an appropriation of $150,000 for additional workstations by bkm Office Environments OnCall Agreement No. 2024164 in the City Hall Facility Operations Account No. 1015750419.3601 from available General Fund Balance.
7. Authorize the City Manager/District Manager to execute future amendments to the agreements.
J. Road Rehabilitation Project CRASL5393 (040) (Project No. ST5123) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 5 (Final) to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.
K. North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project No. WT1101) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 6 (Final) to Sam Hill & Sons, Inc., and authorizing the Mayor to sign the Notice of Completion.
L. Resolution Approving Final Pay Estimate No. 2 and Accepting Improvements, Camarillo Ranch House Barn Improvements AS20232
Recommendation:
1. Find approving pay estimates and accepting improvements exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) (3) of the CEQA Guidelines; and
2. Adopt a Resolution approving the final pay estimate and accepting improvements; and
3. Authorize Mayor to sign the Notice of Completion.
DISCUSSION ITEMS
M. Advanced Metering Infrastructure (Project No. WT5080) – Award Construction Contract Recommendation :
1. Authorize the City Manager to execute Public Works Contract No. 2024172 with Ferguson Enterprises LLC, dba Ferguson Waterworks in an amount nottoexceed $9,853,306.17, and authorize a contingency in the amount of $492,670, for a total contract authorization of $10,345,976.17; and
2. Authorize the City Manager to execute future contract change orders to the contract with Ferguson Enterprises LLC, dba Ferguson Waterworks for unforeseen additional work up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2024 173 with Filippin Engineering, Inc. in an amount nottoexceed $420,025 for inspection services, and authorize a contingency in the amount of $63,005, for a total agreement authorization of $483,030; and
4. Authorize the City Manager to execute Professional Services Agreement No. 2022 152A with MeterSYS LLC in an amount nottoexceed $610,581 for additional project management and design support services during construction, and authorize a contingency in the amount of $91,590, for a total agreement authorization of $942,729; and
5. Authorize the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and MeterSYS LLC for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
N. Fiscal Year 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) Recommendation : Authorize staff to submit the FY 2023/24 CAPER to HUD. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of case: Southern California Edison Company v. California State Board of Equalization, et al.
Orange County Superior Court Case No.: 30202401403215CUMCCXC 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Coastal Cleanup Day
C. American Association of University Women – Camarillo AAUW 60th Anniversary COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation: Approve minutes of the special meeting of August 21, 2024 and the regular meeting of August 28, 2024.
E. Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F. Adopt Ordinance 2022, an Ordinance of the City Council of the City of Camarillo, California, Amending Subsections 17.04.100 of Chapter 17.04 of the Camarillo Municipal Code pertaining to Sign Regulations
Recommendation: Adopt Ordinance 2022, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
G. Amendment to City Council Policy 3.17, Surplus Property Recommendation: Adopt amendment to City Council Policy 3.17, Surplus Property.
H. Professional Services Agreement with LeSar Development Consultants for Development of Homeless Strategic Plan
Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 2024175 with LeSar Development Consultants.
I. OnCall Trade Work – Contractor Agreements
Recommendation:
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024163 with A&A Concrete Inc for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024164 with bkm Office Environments for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024165 with Bludog Telecom Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024166 with California Boiler, Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
5. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work.
6. Authorize an appropriation of $150,000 for additional workstations by bkm Office Environments OnCall Agreement No. 2024164 in the City Hall Facility Operations Account No. 1015750419.3601 from available General Fund Balance.
7. Authorize the City Manager/District Manager to execute future amendments to the agreements.
J. Road Rehabilitation Project CRASL5393 (040) (Project No. ST5123) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 5 (Final) to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.
K. North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project No. WT1101) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 6 (Final) to Sam Hill & Sons, Inc., and authorizing the Mayor to sign the Notice of Completion.
L. Resolution Approving Final Pay Estimate No. 2 and Accepting Improvements, Camarillo Ranch House Barn Improvements AS20232
Recommendation:
1. Find approving pay estimates and accepting improvements exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) (3) of the CEQA Guidelines; and
2. Adopt a Resolution approving the final pay estimate and accepting improvements; and
3. Authorize Mayor to sign the Notice of Completion.
DISCUSSION ITEMS
M. Advanced Metering Infrastructure (Project No. WT5080) – Award Construction Contract Recommendation :
1. Authorize the City Manager to execute Public Works Contract No. 2024172 with Ferguson Enterprises LLC, dba Ferguson Waterworks in an amount nottoexceed $9,853,306.17, and authorize a contingency in the amount of $492,670, for a total contract authorization of $10,345,976.17; and
2. Authorize the City Manager to execute future contract change orders to the contract with Ferguson Enterprises LLC, dba Ferguson Waterworks for unforeseen additional work up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2024 173 with Filippin Engineering, Inc. in an amount nottoexceed $420,025 for inspection services, and authorize a contingency in the amount of $63,005, for a total agreement authorization of $483,030; and
4. Authorize the City Manager to execute Professional Services Agreement No. 2022 152A with MeterSYS LLC in an amount nottoexceed $610,581 for additional project management and design support services during construction, and authorize a contingency in the amount of $91,590, for a total agreement authorization of $942,729; and
5. Authorize the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and MeterSYS LLC for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
N. Fiscal Year 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) Recommendation : Authorize staff to submit the FY 2023/24 CAPER to HUD. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of case: Southern California Edison Company v. California State Board of Equalization, et al.
Orange County Superior Court Case No.: 30202401403215CUMCCXC 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Coastal Cleanup Day
C. American Association of University Women – Camarillo AAUW 60th Anniversary COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation: Approve minutes of the special meeting of August 21, 2024 and the regular meeting of August 28, 2024.
E. Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F. Adopt Ordinance 2022, an Ordinance of the City Council of the City of Camarillo, California, Amending Subsections 17.04.100 of Chapter 17.04 of the Camarillo Municipal Code pertaining to Sign Regulations
Recommendation: Adopt Ordinance 2022, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
G. Amendment to City Council Policy 3.17, Surplus Property Recommendation: Adopt amendment to City Council Policy 3.17, Surplus Property.
H. Professional Services Agreement with LeSar Development Consultants for Development of Homeless Strategic Plan
Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 2024175 with LeSar Development Consultants.
I. OnCall Trade Work – Contractor Agreements
Recommendation:
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024163 with A&A Concrete Inc for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024164 with bkm Office Environments for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024165 with Bludog Telecom Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024166 with California Boiler, Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
5. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work.
6. Authorize an appropriation of $150,000 for additional workstations by bkm Office Environments OnCall Agreement No. 2024164 in the City Hall Facility Operations Account No. 1015750419.3601 from available General Fund Balance.
7. Authorize the City Manager/District Manager to execute future amendments to the agreements.
J. Road Rehabilitation Project CRASL5393 (040) (Project No. ST5123) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 5 (Final) to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.
K. North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project No. WT1101) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 6 (Final) to Sam Hill & Sons, Inc., and authorizing the Mayor to sign the Notice of Completion.
L. Resolution Approving Final Pay Estimate No. 2 and Accepting Improvements, Camarillo Ranch House Barn Improvements AS20232
Recommendation:
1. Find approving pay estimates and accepting improvements exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) (3) of the CEQA Guidelines; and
2. Adopt a Resolution approving the final pay estimate and accepting improvements; and
3. Authorize Mayor to sign the Notice of Completion.
DISCUSSION ITEMS
M. Advanced Metering Infrastructure (Project No. WT5080) – Award Construction Contract Recommendation :
1. Authorize the City Manager to execute Public Works Contract No. 2024172 with Ferguson Enterprises LLC, dba Ferguson Waterworks in an amount nottoexceed $9,853,306.17, and authorize a contingency in the amount of $492,670, for a total contract authorization of $10,345,976.17; and
2. Authorize the City Manager to execute future contract change orders to the contract with Ferguson Enterprises LLC, dba Ferguson Waterworks for unforeseen additional work up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2024 173 with Filippin Engineering, Inc. in an amount nottoexceed $420,025 for inspection services, and authorize a contingency in the amount of $63,005, for a total agreement authorization of $483,030; and
4. Authorize the City Manager to execute Professional Services Agreement No. 2022 152A with MeterSYS LLC in an amount nottoexceed $610,581 for additional project management and design support services during construction, and authorize a contingency in the amount of $91,590, for a total agreement authorization of $942,729; and
5. Authorize the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and MeterSYS LLC for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
N. Fiscal Year 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) Recommendation : Authorize staff to submit the FY 2023/24 CAPER to HUD. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of case: Southern California Edison Company v. California State Board of Equalization, et al.
Orange County Superior Court Case No.: 30202401403215CUMCCXC 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
B. Coastal Cleanup Day
C. American Association of University Women – Camarillo AAUW 60th Anniversary COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation: Approve minutes of the special meeting of August 21, 2024 and the regular meeting of August 28, 2024.
E. Disbursements
Recommendation: Adopt a Resolution approving disbursements.
F. Adopt Ordinance 2022, an Ordinance of the City Council of the City of Camarillo, California, Amending Subsections 17.04.100 of Chapter 17.04 of the Camarillo Municipal Code pertaining to Sign Regulations
Recommendation: Adopt Ordinance 2022, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
G. Amendment to City Council Policy 3.17, Surplus Property Recommendation: Adopt amendment to City Council Policy 3.17, Surplus Property.
H. Professional Services Agreement with LeSar Development Consultants for Development of Homeless Strategic Plan
Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 2024175 with LeSar Development Consultants.
I. OnCall Trade Work – Contractor Agreements
Recommendation:
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024163 with A&A Concrete Inc for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024164 with bkm Office Environments for a total agreement amount nottoexceed $150,000 for FY 2024/25; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024165 with Bludog Telecom Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024166 with California Boiler, Inc., for a total agreement amount nottoexceed $60,000 for FY 2024/25; and
5. Authorize the City Manager/District Manager to execute task orders with the selected contractors for oncall trade work.
6. Authorize an appropriation of $150,000 for additional workstations by bkm Office Environments OnCall Agreement No. 2024164 in the City Hall Facility Operations Account No. 1015750419.3601 from available General Fund Balance.
7. Authorize the City Manager/District Manager to execute future amendments to the agreements.
J. Road Rehabilitation Project CRASL5393 (040) (Project No. ST5123) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 5 (Final) to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.
K. North Pleasant Valley Groundwater Desalter – Detention Basin Improvements (Project No. WT1101) – Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Recommendation: Adopt a Resolution accepting improvements, approving Contract Pay Estimate No. 6 (Final) to Sam Hill & Sons, Inc., and authorizing the Mayor to sign the Notice of Completion.
L. Resolution Approving Final Pay Estimate No. 2 and Accepting Improvements, Camarillo Ranch House Barn Improvements AS20232
Recommendation:
1. Find approving pay estimates and accepting improvements exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) (3) of the CEQA Guidelines; and
2. Adopt a Resolution approving the final pay estimate and accepting improvements; and
3. Authorize Mayor to sign the Notice of Completion.
DISCUSSION ITEMS
M. Advanced Metering Infrastructure (Project No. WT5080) – Award Construction Contract Recommendation :
1. Authorize the City Manager to execute Public Works Contract No. 2024172 with Ferguson Enterprises LLC, dba Ferguson Waterworks in an amount nottoexceed $9,853,306.17, and authorize a contingency in the amount of $492,670, for a total contract authorization of $10,345,976.17; and
2. Authorize the City Manager to execute future contract change orders to the contract with Ferguson Enterprises LLC, dba Ferguson Waterworks for unforeseen additional work up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2024 173 with Filippin Engineering, Inc. in an amount nottoexceed $420,025 for inspection services, and authorize a contingency in the amount of $63,005, for a total agreement authorization of $483,030; and
4. Authorize the City Manager to execute Professional Services Agreement No. 2022 152A with MeterSYS LLC in an amount nottoexceed $610,581 for additional project management and design support services during construction, and authorize a contingency in the amount of $91,590, for a total agreement authorization of $942,729; and
5. Authorize the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and MeterSYS LLC for unforeseen additional services up to the authorized contingency amounts.
PUBLIC HEARINGS
N. Fiscal Year 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) Recommendation : Authorize staff to submit the FY 2023/24 CAPER to HUD. 6:00 P.M. GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 11, 2024