Camarillo City Council
AGENDA REPORT
Date: September 11, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Mitchell Cameron, Director of Administrative Services/Chief Innovation Officer
Subject: On-Call Trade Work – Contractor Agreements
BACKGROUND
The City of Camarillo (City) and the Camarillo Sanitary District (CSD) regularly utilize contractors for various services. To expedite repairs and small projects, On-Call Trade Agreements are established with multiple contractors for frequently needed services.
When on-call services are required, staff solicits pricing in accordance with the City’s Procurement Policy and issues a task order to the selected contractor. Multiple task orders may be issued to a contractor, provided no single task order exceeds $60,000, in line with the California Uniform Public Construction Cost Accounting Act (CUPCCAA), adopted by the City in 2009.
DISCUSSION
The City invites contractors to submit a Statement of Qualifications (SOQ) for On-Call Trade Agreements via its website. After reviewing four SOQs received post-June 2024, staff recommends awarding On-Call Trade Agreements to the following contractors for FY 2024/25:
On-Call Contractor
Name
Applicable Trades
Annual
Not-to-
Exceed
A&A Concrete, Inc.
Concrete, masonry, General Engineering,
heavy equipment rental and operations, slope
stabilization, erosion control, street and parking
lot pavement and slurry seal and
trucking/hauling
$150,000
bkm Office Environments
General Building Contractor specializing in
office furniture, workstations, partitions and
installation
$150,000
On-Call Trade Work – Contractor Agreements
September 11, 2024
2 0
2 1
Bludog Telecom Audiovisual installation and repair $60,000 California Boiler Boiler repair and services $60,000
FISCAL IMPACT
Generally, there is no fiscal impact for the award of On-Call Trade Agreements because assignment of work to contractors is not guaranteed. Funds appropriated in the adopted City budget for each fiscal year of the On-Call Trade Agreements will be used for task orders when budgeted work is needed. Costs will be charged to the appropriate accounts of the department utilizing the contractor services.
However, an appropriation of $150,000 for necessary workstations by bkm Office Environments in City Hall Facility Operations Account No. 101-5750-419.36-01 from the General Fund Balance is required.
RECOMMENDATION
1. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024- 163 with A&A Concrete Inc for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
2. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024- 164 with bkm Office Environments for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
3. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024- 165 with Bludog Telecom Inc., for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
4. Authorize the City Manager/District Manager to execute CC/CSD Agreement No. 2024- 166 with California Boiler, Inc., for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
5. Authorize the City Manager/District Manager to execute task orders with the selected contractors for on-call trade work.
6. Authorize an appropriation of $150,000 for additional workstations by bkm Office Environments On-Call Agreement No. 2024-164 in the City Hall Facility Operations Account No. 101-5750-419.36-01 from available General Fund Balance.
7. Authorize the City Manager/District Manager to execute future amendments to the agreements
On-Call Trade Work – Contractor Agreements
September 11, 2024
2 0
2 1
ATTACHMENTS
1. CC/CSD Agreement No. 2024-163
2. CC/CSD Agreement No. 2024-164
3. CC/CSD Agreement No. 2024-165
4. CC/CSD Agreement No. 2024-166
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None