I
I
I
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2024
CALL TO ORDER
The Mayor called the meeting to order at 4:30 p.m.
ROLL CALL
Council Present: Tony Trembley, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez-Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Armine Chaparyan, Interim Human Resources Director
Mitchell Cameron, Administrative Services Director
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
David Sanchez, Community Development Director
Eric Tennessen, Police Department Commander
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session items into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: Southern California Edison Company v. California State Board of Equalization, et al.
Orange County Superior Court Case No.: 30-2024-01403215-CU-MCCXC 5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
All City Councilmembers were present.
APPROVAL OF AGENDA
The agenda was approved.
Mayor Trembley requested a moment of silence to remember those that lost their lives and were impacted on 9/11 and to honor first responders and volunteers.
PRESENTATIONS
B. Coastal Cleanup Dav
Public Works Director Klotzle presented a PowerPoint reviewing the events in Camarillo and encouraging community participation for the annual Coastal Cleanup Day.
C. American Association of Universitv Women (AAUW) - 60**^ Anniversary Proclamation Mayor Trembley presented a Proclamation to members of AAUW in recognition of its 60'"^ anniversary and contributions to the community.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
All Councilmembers paid tribute to the victims and those who lost their lives on 9/11, and honored the families, first responders and volunteers.
Councilmember Martinez-Bravo reported she visited the Calleguas Creek Bike Path to view the bike path conditions. The item will be placed on a Transportation and Infrastructure Committee agenda for review.
Councilmember Santangelo commended staff for their excellent work at the State of the City and End of Summer Block Party - 60th Anniversary Celebration. She reminded everyone to take extra caution as students head back to school.
Vice Mayor Kildee requested the meeting adjourn in the memory of Eldon Lee Walden, Owner of Camarillo Cleaners.
Councilmember Tennessen stated the former Ventura Youth Correctional Facility stands empty andthe City is monitoring its potential uses and impacts. He requested the meeting also adjourn in commemoration of the 23'"'^ anniversary of the September 11 terrorist attacks and in honor of all the victims and those that lost their lives.
Mayor Trembley commended staff on the State of the City and 60"^ Anniversary Block Party events.
Commander Tennessen provided an update on recent high profile violent incidents within and the city.
CONSENT CALENDAR
D. Citv Council Meeting Minutes
Approved the minutes of the special meeting of August 21, 2024, and the regular meeting of August 28, 2024.
E. Disbursements
Adopted Resolution No. 2024-64 approving disbursements.
F. Adopt Ordinance 2022, an Ordinance of the Citv Council of the Citv of Camarillo.
California, Amending Subsections 17.04.100 of Chapter 17.04 of the Camarillo Municipal Code pertaining to Sign Regulations
Adopted Ordinance 2022, which constituted reading of the title as stated in the agenda City Council Minutes - September 11, 2024 Page 2 of 5
I
I
I
I
I
I
and waiver of the reading of the Ordinance.
G. Amendment to Citv Council Policv 3.17, Surplus Property Adopted amendment to City Council Policy 3.17, Surplus Property.
H. Professional Services Agreement with LeSar Development Consultants for Development of Homeless Strategic Plan
Authorized the City Manager to execute Professional Services Agreement No. 2024- 175 with LeSar Development Consultants.
I. On-Call Trade Work - Contractor Agreements
1. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-163 with A&A Concrete Inc for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
2. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-164 with bkm Office Environments for a total agreement amount not-to- exceed $150,000 for FY 2024/25; and
3. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-165 with Bludog Telecom Inc., for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
4. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-166 with California Boiler, Inc., for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
5. Authorized the City Manager/District Manager to execute task orders with the selected contractors for on-call trade work; and
6. Authorized an appropriation of $150,000 for additional workstations by bkm Office Environments On-Call Agreement No. 2024-164 in the City Hall Facility Operations Account No. 101-5750-419.36-01 from available General Fund Balance; and
7. Authorized the City Manager/District Manager to execute future amendments to the agreements.
J. Road Rehabilitation Proiect CRASL-5393 (040) (Proiect No. ST-5123) - Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements Adopted Resolution No. 2024-65 accepting improvements, approving Contract Pay Estimate No. 5 (Final) to Toro Enterprises, Inc., and authorizing the Mayor to sign the Notice of Completion.
K. North Pleasant Valley Groundwater Desalter - Detention Basin Improvements (Proiect No. WT-11-01) - Adopt a Resolution Approving Final Pay Estimate and Accepting Improvements
Adopted Resolution No. 2024-66 accepting improvements, approving Contract Pay Estimate No. 6 (Final) to Sam Hill & Sons, Inc., and authorizing the Mayor to sign the Notice of Completion.
L. Resolution Approving Final Pay Estimate No. 2 and Accepting Improvements. Camarillo Ranch House Barn Improvements AS-2023-2
1. Found approving pay estimates and accepting improvements exempt from review City Council Minutes - September 11, 2024 Page 3 of 5
under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and
2. Adopted Resolution No. 2024-67 approving the final pay estimate and accepting improvements; and
3. Authorized Mayor to sign the Notice of Completion.
MOTION to approve Items D through L.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
M. Advanced Metering Infrastructure (Proiect No. WT-5080) - Award Construction Contract
Principal Civil Engineer Lippincott provided an overview of the Advanced Metering Infrastructure (AMI) project and award of construction contract to convert the city's water meters to AMI and construct a new data communication network.
The Council supported the proposed project stating it accomplishes a goal of the City's Sustainability Master Plan, provides customers with an online portal tool to optimize their water usage, and will reduce employee vehicle miles travelled.
The following people addressed the Council and provided public testimony on this item: Sonia Weatherall.
MOTION to approve the following recommended actions:
1. Authorized the City Manager to execute Public Works Contract No. 2024-172 with Ferguson Enterprises LLC, dba Ferguson Watenworks in an amount not-to-exceed $9,853,306.17, and authorize a contingency in the amount of $492,670, for a total contract authorization of $10,345,976.17; and
2. Authorized the City Manager to execute future contract change orders to the contract with Ferguson Enterprises LLC, dba Ferguson Waterworks for unforeseen additional work up to the authorized contingency amount; and
3. Authorized the City Manager to execute Professional Services Agreement No. 2024-173 with Filippin Engineering, Inc. in an amount not-to-exceed $420,025 for inspection services, and authorize a contingency in the amount of $63,005, for a total agreement authorization of $483,030; and
4. Authorized the City Manager to execute Professional Services Agreement No. 2022-152A with MeterSYS LLC in an amount not-to-exceed $610,581 for additional project management and design support services during construction, and authorize a contingency in the amount of $91,590, for a total agreement authorization of $942,729; and
5. Authorized the City Manager to execute future amendments to the agreements with Filippin Engineering, Inc. and MeterSYS LLC for unforeseen additional services up to the authorized contingency amounts.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
City Couhcil Minutes - September 11, 2024 Page 4 of 5
I
I
I
I
I
I
PUBLIC HEARINGS
N. Fiscal Year 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) Erin Lay, Consultant with Veronica Tarn Associates, provided an overview of the CAPER, an annual end-of-year financial and accomplishments report which provides the status and accomplishments of each program included in the adopted FY 2023/24 Action Plan, and a general assessment of activities undertaken during the year to address priorities, goals, and objectives identified in the FY 2020/24 Regional Consolidated Plan.
PUBLIC HEARING OPENED
Hearing no additional requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
MOTION to authorize staff to submit the FY 2023/24 Consolidated Annual Progress and Evaluation Report (CAPER) to the Department of Housing and Urban Development (HUD).
Vice Mayor Kildee moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
GENERAL PUBLIC COMMENTS
The following people addressed the City Council:
• Brandon Visyak - E-Bikes
• Sonia Weatherall - E-Bikes
Mayor Trembley requested an agenda report from staff to address E-Bike safety issues and to provide additional information regarding regulations, the vehicle code, and City's municipal code. Councilmember Martinez-Bravo requested the report also include a summary of current legislation. Councilmember Tennessen supported the request.
CLOSED SESSION REPORT
City Attorney Richman indicated there was no reportable action from the Closed Session.
ADJOURN
The meeting adjourned at 6:18 p.m. in memory of Eldon Lee Walden and in honor of the 23rd Anniversary of the September 11.
ATTEST:
City Council Minutes - September 11, 2024 Page 5 of 5