Agenda, first session — Camarillo City Council, September 25, 2024

CITY OF CAMARILLO AGENDAS
CITY COUNCIL, LIBRARY BOARD, SANITARY DISTRICT
REGULAR MEETING
WEDNESDAY, SEPTEMBER 25, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS CITY COUNCIL CLOSED SESSION 4:30 P.M.

CALL TO ORDER / ROLL CALL
CLOSED SESSION ITEMS
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): (1 potential case) B. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: OPV Coalition, et. al. vs. Fox Canyon Groundwater Management Agency Ventura County Superior Court Case No. 56202100555357CUPTVTA *Item added by addendum 9/20/2024
LIBRARY BOARD REGULAR MEETING 5:00 P.M.

CALL TO ORDER / ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
BOARD AND STAFF COMMENTS
LIBRARY BOARD GENERAL PUBLIC COMMENTS
LIBRARY BOARD CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

A. Camarillo Library Board Meeting Minutes
Recommendation: Approve minutes of the regular meeting of August 28, 2024.

LIBRARY BOARD DISCUSSION ITEMS
B. Library Activity Updates
Recommendation : Receive and File.

LIBRARY BOARD ADJOURN
SANITARY DISTRICT REGULAR MEETING 5:00 P.M.

CALL TO ORDER / ROLL CALL
APPROVAL OF AGENDA
BOARD AND STAFF COMMENTS AND REPORTS
SANITARY DISTRICT GENERAL PUBLIC COMMENTS
SANITARY DISTRICT CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

A. Camarillo Sanitary District Meeting Minutes
Recommendation: Approve minutes of the regular meeting of September 11, 2024.

B. Wastewater System Generator Replacement (Project No. SS 5120) – Agreement Amendment for Engineering Design Services
Recommendation:

1. Authorize an appropriation of $108,325 in the Camarillo Sanitary District Capital Projects Fund, Account No. 8738810488.9221 and Project SS5120; and

2. Authorize the District Manager to execute Professional Services Agreement No. 2023 11C with Kennedy/Jenks Consultants, Inc. in an amount nottoexceed $94,195 to provide additional design services and authorize a contingency in the amount of $14,130 for a total agreement authorization of $417,318.60; and

3. Authorize the District Manager to execute future amendments to the Agreement with Kennedy/Jenks Consultants, Inc. for unforeseen additional services up to the authorized contingency amount.

C. Conflict of Interest Code Update
Recommendation: Adopt a Resolution amending the Camarillo Sanitary District’s Conflictof Interest Code.

SANITARY DISTRICT ADJOURN
CITY COUNCIL REGULAR MEETING 5:00 P.M.

CALL TO ORDER / ROLL CALL
APPROVAL OF AGENDA
COUNCIL AND STAFF COMMENTS AND REPORTS
CITY COUNCIL PRESENTATIONS
C. Service Club Month Proclamation
CITY COUNCIL CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

D. City Council Meeting Minutes
Recommendation: Approve minutes of the regular meeting of September 11, 2024.

E. Disbursements
Recommendation: Adopt a Resolution approving disbursements.

F. Investment Reports for August 2024
Recommendation: Receive and file reports.

G. Resolution Exonerating Warranty Securities City Hall Parking Lot Lighting Replacement AS 20224
Recommendation: Adopt a Resolution exonerating warranty securities for the City Hall Parking Lot Lighting Upgrades, AS20224 with ABM Electrical & Lighting Solutions, Inc.

H. Annual Review and Adoption of Investment Policy 3.04 for Fiscal Year 2024/25 Recommendation: Staff recommends the City Council adopt Investment Policy 3.04 for Fiscal Year 2024/25.

I. Amendment to City Council Policy 1.12, Community Grant Funding Recommendation: Adopt amendment to City Council Policy 1.12, Community Grant Funding.

J. Conflict of Interest Code Update
Recommendation: Adopt a Resolution amending the City’s Conflict of Interest Code.

K. Resolution Authorizing the Filing of a Claim with the Ventura County Transportation Commission for Allocation of Transportation Development Act Funds for Fiscal Year 2024/25 Recommendation: Adopt a Resolution authorizing the Finance Director to file with the Ventura County Transportation Commission the Transportation Development Act Articles 8a & 8c, the State of Good Repair and the State Transit Assistance claim for Fiscal Year 2024/25.

L. Amendment to Agreement for Financial Transparency, Online Permitting & Workflow Services Software with OpenGov
Recommendation:

1. Find the renewal for Financial Reporting & Transparency, Online Permitting & Workflow Software and other professional services with OpenGov is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and

2. Authorize the City Manager to execute the 2nd Amendment with OpenGov in the amount of $218,347.40; and

3. Authorize the City Manager to negotiate and execute future agreements and amendments for the Citizen Services Suite, with OpenGov for an annual five percent renewal increase and not to exceed ten percent contingency.

CITY COUNCIL DISCUSSION ITEMS
M. Legislative Review of Proposition 5 and 36
Recommendation: Discuss the Policy Committee’s support recommendation for Proposition 5 and Proposition 36, and approve the resolutions in support of the propositions. 6:00 P.M. CITY COUNCIL GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

CLOSED SESSION REPORT
CITY COUNCIL ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.

However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.

PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – September 25, 2024

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