AGREEMENT NO. 2023-11C
THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Third Amendment to Professional Services Agreement No. 2023-11 (Amendment) effective date of September 25, 2024, is entered into between the Camarillo Sanitary District, a Sanitary District organized pursuant to the California Health and Safety Code (District), and Kennedy/Jenks Consultant s, Inc., a California corporation (Consultant), collectively referred to as the Parties.
Recitals.
A. The parties have entered into a wr itten agreement entitled “Professional Services Agreement Number 2023-11” having an effective date of October 25, 2023 (Agreement) to provide for certain professi onal services in the amount of $278,425 outlined in Exhibit A of Agreement from Consultant.
B. The Parties have entered into a written agreement entitled “First Amendment to Professional Services Agreement” having an effective date of January 29, 2024 (Agreement No. 2023-11A) to provide additi onal consultant design services to design the instrumentation and control system improvements to replace the existing generators at Pump Stations 3 and 5 in the amount of $7,780.
C. The Parties have entered into a written agreement entitled “Second Amendment to Professional Services Agreement” having an effective date of March 11, 2024 (Agreement No. 2023-11B) to provide additi onal consultant design services for geotechnical services related to replacing the existing generators at Pump Stations 3 and 5 in the amount of $22,788.60.
D. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
E. The parties desire to modify the sc ope of work in accordance with Section
3.3 of the Agreement.
Section 1. Amendment. The Agreem ent is amended to add the following:
1. Additional “Scope of Serv ices” of the Agreement is
amended to add the following:
Provide additional professional services in the amount of $94,195 as included in the proposal dated August 15, 2024, to provide design support services in preparing design
documents for replacing the existing automatic transfer switch and installing a manual transfer switch for
Wastewater System Generator Replacement - Project No.
SS-5120. See attached Exhibit A, Scope of Services.
CSD Agreement No. 2023-11C
2. “Fee Schedule” of the Agreement is amended. See
attached Exhibit B, Fee Schedule.
Section 2. Compensation and Payment. Third Amendment to Professional Services Agreement is for a not-to-exceed amount of $94,195 for services provided in proposal dated August 15, 2024, for a total agreement amount of $403,188.60.
Section 3. Continuation of Terms of Ag reement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Third Amendment to Agreement No. 2023-11 to be executed as of the Effective Date.
CAMARILLO SANITARY DISTRICT
Greg Ramirez, District Manager
ATTEST:
Kristy Buxkemper, Assistant Secretary
KENNEDY/JENKS CONSULTANTS, INC., a California corporation Jeff Savard, Vice President
Edward Yang, Vice President
022430 10/31/2024
Camarillo Business Tax Certificate Number Expiration Date Attachments: Exhibit A, Scope of Services
Exhibit B, Fee Schedule
CSD Agreement No. 2023-11C
WASTEWATER SYSTEM GENERATOR REPLACEMENT DESIGN
The project involves pre
paring design documents for replacing the existing automatic transfer switch (ATS) at the Wastewater Treatment Plant (WWTP) in relation to Emergency Portable Generator, EG-2. Additionally, an MTS will be installed between the existing portable generator and the new ATS. CSD will purchase the new ATS and MTS, which will be installed by the contractor as Owner Furnished Contractor Installed (OFCI) equipment. Outdoor installation of the new MTS will occur on an existing concrete pad that currently supports a generator. As part of this project, the existing generator will need to be removed.
Scope of Services
Task 1 – Project Management
1.1 Meetings: Kennedy Je
nks will participate in virtual meetings throughout design of the project. The meetings will consist of the following:
Kickoff Meeting
90% Design Review Meeting
Regular Progress Meetings (up to 2)
1.2 Quality Assurance/Quality Control (QA/QC): Kennedy Jenks will conduct an effective quality assurance and quality control program and perform a review of all deliverables prior to submittal.
1.3 Management: This task addresses the management responsibilities associated with proper scheduling, budget control, invoice preparation and coordination. Kennedy Jenks will manage the project including providing oversight of the project team, preparing/updating the project schedule, and interfacing with the CSD. Deliverables – Kennedy Jenks will submit meeting agendas prior to each outlined meeting. Kennedy Jenks will submit draft meeting minutes following the meeting.
Review comments will be incorporated, and final minutes will be submitted.
Task 2 – Final Design
2.1 Design Plans : Kennedy Jenks will prepare design plans in accordance with the CSD’s latest design standards. Design drawings will be prepared in AutoCAD 2021 utilizing the CSD’s standard title block. Kennedy Jenks will prepare 90%, 100% and final design plans. A design review meeting will be conducted with the CSD following the 90% design submittal in accordance with Task 1.
2.2 Contract Specifications: Kennedy Jenks will prepare project specifications in Microsoft Word utilizing the CSD’s existing front-end bidding documents and supplement with Kennedy Jenks’ technical specifications as required. Kennedy Jenks will prepare complete specifications, including General Conditions (provided by the CSD), Special Provisions (provided by the CSD), Technical Specifications, Contract Documents
EXHIBIT A
CSD Agreement No. 2023-11C
(provided by the CSD), and Bid Schedule. Kennedy Jenks will review the entire contract documents at 100% sub
mittal, including CSD provided documents (General Conditions, Special Provisions, Contract Documents, etc.) to confirm there is no conflicting information. Kennedy Jenks will provide the CSD a Word document (in track changes) for all CSD provided specifications.
2.3 Opinion of Probable Construction Cost: Kennedy Jenks will prepare an opinion of probable construction cost presented as an Excel spreadsheet. The final cost opinion will be in accordance with the Bid Schedule. The cost opinion will accompany all design submittals and take the construction sequencing/phasing into consideration. Deliverables – Kennedy Jenks will submit electronic copies (pdf) of the drawings, specifications and cost opinion at the 90%, 100% and Final design levels (Word and CAD files will also be provided with the final design submittal).
Task 3 – Bidding Services
3.1 Bidding Services : Kennedy Jenks will provide engineering support to the CSD during the bid period. Services during bidding include the following:
Attending the pre bid meeting (Project Manager only). It is assumed the CSD will lead the meeting.
Responding to bidder questions forw
arded by the CSD (up to 6).
Providing engineering support to the CSD for preparation of addenda (up to 2) including revisions to design drawings.
The CSD will be the primary contact for potential bidders during the bid period and will also be responsible for advertising the project.
Scope Assumptions
Kennedy Jenks has made the following assumptions, in addition to those identified in the tasks above, when preparing this scope:
Applicable record drawings will be provided by CSD regarding EG-2’s site plan and existing conduit routing. Markups are to be provided by CSD regarding the location of Emergency Portable Generator, EG-2
It is understood that the Ventura County Air Pollution Control District is fine with Emergency Portable Generator, EG-2, becoming a “permanent fixture”. KJ will design around this generator.
Information including existing cutsheets, nameplates, etc. will be provided by CSD for Emergency Portable Generator, EG-2.
The new ATS will be replaced in kind within the existing MCC/Switchboard. The MTS will be set on an existing concrete pad.
The existing concrete pad to be reused is adequately designed to support the new MTS, considering it currently supports a generator. Structural design will only include CSD Agreement No. 2023-11C
anchorage design for the new MTS, and will not i
nclude analyzing the existing pad’s
structural capacity.
The total number of design drawings will not exceed 17 sheets. Drawings and specifications will be prepared utilizing the CSD’s title block, CSD format Special Provisions, Kennedy Jenks’ CAD standards and Kennedy Jenks’ technical specifications. City of Camarillo and CSD Standard Plate Drawings and Standard Specifications will be incorporated/referenced as determined appropriate by Kennedy Jenks.
CSD will provide standard front-end specification contract documents for use on this project. Kennedy Jenks will incorporate and review full contract specifications to ensure it is complete and does not have any conflicting language. All deliverables will be provided in PDF format and transmitted electronically. The final design submittal will also include Word files and CAD files. In addition, Word and CAD files will be transmitted to the CSD if requested at a deliverable milestone. CSD review time for the 90%, 100% design submittals is assumed to be two weeks.
If CSD review time takes longer than two weeks, the design timeline will be extended accordingly.
CSD will assemble, reproduce, and distribute the bid documents. Engineering services during construction are excluded from this design contract. A separate proposal for engineering services during construction will be provided to the CSD in the future if requested.
Proposal does not include services not explicitly listed above and specifically does not include surveying/mapping, geotechnical investigation, permitting support, advertisement for bid or reproduction services.
Schedule
We are prepared to initiate work on this project immediately upon receipt of a Notice-to-Proceed (NTP). The design period is estimated at 4 months.
CSD Agreement No. 2023-11C
Proposal Fee Estimate Kennedy/Jenks Consultants
CLIENT Name:
PROJECT Description: Wastewater System Generator Replacement Design Proposal/Job Number: Date:
Camarillo Sanitary District
8/15/2024
KJ KJ +
net
Classification:
Eng-Sci-4 Jack
Stobaugh
CAD Tech
Archana Whatte Total
Labor
ODCs
CAD Tech
Erick Almalel
Total
Labor
Total
Expenses Total Labor + Subs
Expenses
Eng-Sci-9
Savard
Eng-Sci-8
Jeff Mohr
Eng-Sci-6
Milad Ketabdar
Eng-Sci-5 Ja
n
Hoffman
Eng-Sci-5
Zachary Pyle
Eng-Sci-3
Vitaliy Zubko
Project Assistant
Eng-Sci-7
Bourdaniotis
Admin. Assist.
Hourly Rate: $310 $295 $275 $245 $220 $220 $205 $190 $130 $130 $130 $110 Hours Fees Fees Fees Task 1 - Project Management
1.1 - Meetings 0$ 0 $0 $ 0 $ 0
Kick Off 22 2 6 $1,470 $1,470 $0 $1,470
90% Design 22 2 6 $1,470 $1,470 $0 $1,470
Regular Progress Meetings (2) 22 2 6 $1,470 $1,470 $0 $1,470
1.2 - QA/QC 18 4 22 $6,410 $6,410 $0 $6,410
1.3 - Management (4 months) 8 8 16 $3,520 $3,520 $0 $3,520 Task 1 - Project Management 1 4 1 8 4 0066000 8 05 6 $14,340 $0 $14,340 $0 $14,340 Task 2 - Final Design
2.1 - Design Plans (17 dwgs)
0$ 0 $0 $ 0 $ 0
90% 8 45 8 68 16 10 155 $29,800 $29,800 $0 $29,800
100% 4 27 5 41 10 4 91 $17,555 $17,555 $0 $17,555
Final 2 92 1 432 32 $6,190 $6,190 $0 $6,190
2.2 - Contract Specifications 0$ 0 $0 $ 0 $ 0
90% 42 2 11 4 41 $8,515 $8,515 $0 $8,515
100% 17 4 4 16 $3,045 $3,045 $0 $3,045
Final 14 2 4 11 $1,975 $1,975 $0 $1,975
2.3 - Opinion of Probable Construction Cost 0$ 0 $0 $ 0 $ 0 90% 643 13 $2,815 $2,815 $0 $2,815
100% 221 5 $1,085 $1,085 $0 $1,085
Final 111 3 $645 $645 $0 $645
Task 2 - Final Design 0 0 0 20 9 121 37 123 29 16 0 12 367 $71,625 $0 $71,625 $0 $71,625 Task 3 - Bidding Services
3.1 - Bidding Sevices 4 4 8888 40 $8,180 $50 $8,180 $50 $8,230 Task 3 - Bidding Services 4 0 0 408888 0 04 0 $ 8 , 1 8 0 $ 5 0 $ 8 , 1 8 0 $ 5 0 $ 8 , 2 3 0 All Tasks Total 18 18 4 24 9 135 51 131 37 16 8 12 463 $94,145 $50 $94,145 $50 $94,195 \\KJC.local\KJC-Root\KJ-Office\VEN\Share\Project\2023\2344245.00-Camar illo-Generator Replacement\02-CntrctsAgmts\WWTP Scope\Camar illoWWTPGeneratorReplacement_FeeEstimate_Draft © 2008 Kennedy/Jenks Consultants, Inc.
EXHIBIT B
CSD Agreement No. 2023-11C