Meeting
CITY OF CAMARILLO AGENDAS
CITY COUNCIL, LIBRARY BOARD, SANITARY DISTRICT
REGULAR MEETING
Wednesday, October 23, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION | 6:00 P.M. PUBLIC COMMENTS CITY COUNCIL CLOSED SESSION - 4:00 P.M.
CALL TO ORDER / ROLL CALL
CLOSED SESSION ITEMS
A.
Conference with Legal Counsel Anticipated Litigation
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 3 potential cases LIBRARY BOARD REGULAR MEETING - 5:00 P.M.
CALL TO ORDER / ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
BOARD AND STAFF COMMENTS AND REPORTS
LIBRARY BOARD – GENERAL PUBLIC COMMENTS
This is for public comments relating to the Library Board for items not
on the agenda. Please note that the Board cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
LIBRARY BOARD - CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A.
Camarillo Library Board Meeting Minutes
Recommendation
: Approve minutes of the regular meeting of September 25, 2024. 092524 -- CLB
LIBRARY BOARD - DISCUSSION ITEMS
B.
Library Board of Trustees Policy 13.03 – Circulation Policy Recommendation
: Recommend approval of the revised Circulation Policy.
Agenda Report Cover
Circulation Policy
C.
Library Activity Updates
Recommendation
: Receive and file.
Agenda Report Cover
Attachment 1 - Library & RFBC Activity Report - September 2024 Attachment 2 - Newsletter November 2024
LIBRARY BOARD - ADJOURN
SANITARY DISTRICT REGULAR MEETING - 5:00 P.M.
CALL TO ORDER / ROLL CALL
APPROVAL OF AGENDA
BOARD AND STAFF COMMENTS AND REPORTS
SANITARY DISTRICT - GENERAL PUBLIC COMMENTS
This is for public comments relating to the Sanitary District for items not
on the agenda. Please note that the Board cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
SANITARY DISTRICT - CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A.
Camarillo Sanitary District Meeting Minutes
Recommendation
: Approve minutes of the regular meeting of September 25, 2024. 092524 -- CSD
B.
Lewis Road to Flynn Road Sewer (Project No. SS-14-01) – Award Construction Contract Recommendation
:
Authorize an appropriation of $2,348,503 for the construction contract, professional services agreement, and contingencies in the CSD Capital Projects Fund, 873-8816-488.92-41 and Project SS-14-01 from available Sanitary District Fund Balance; and Authorize the District Manager to execute Public Works Contract No. 2024-12 with Toro Enterprises, Inc. in an amount not-to-exceed $1,861,703, and authorize a contingency in the amount of $280,000, for a total contract authorization of $2,141,703; and Authorize the District Manager to execute future contract change orders to the contract with Toro Enterprises, Inc. for unforeseen additional work up to the authorized contingency amount; and Authorize the District Manager to execute Professional Services Agreement No. 2024-13 with DCME, Inc. in an amount not-to-exceed $179,800 for inspection services, and authorize a contingency in the amount of $27,000, for a total agreement authorization of $206,800; and Authorize the District Mana
ger to execute future amendments to the agreement with DCME, Inc. for unforeseen additional services up to the authorized contingency amount.
Agenda Report Cover
Attachment 1 - Location Map
Attachment 2 - CSD Agreement No. 2024-12
Attachment 3 - CSD Agreement No. 2024-13
C.
Approve First Amendment with Dial Security CC/CSD Agreement 2022-29A.
Recommendation
:
Find the increased security services with Dial exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and Authorize the City/District Manager to execute the First Amendment, 2022-29A with Dial Security in the amount of $174,056; and Authorize the City/District Manager to negotiate and execute future amendments and with Dial.
Agenda Report Cover
Attachment 1 First Amendment 2022-29A
Attachment 2 First Amendment Exhibit A
Attachment 3 - Original Agreement 2022-29
SANITARY DISTRICT - ADJOURN
CITY COUNCIL REGULAR MEETING - 5:00 P.M.
CALL TO ORDER / ROLL CALL
APPROVAL OF AGENDA
CITY COUNCIL - PRESENTATIONS
B.
California State University Channel Islands Student Scholarships C.
Camarillo Area Transit Presentation
CAT Presentation PPT
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CITY COUNCIL - CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D.
City Council Meeting Minutes
Recommendation
: Approve minutes of the regular meeting of October 9, 2024.
Attachment 1 - CC Draft Minutes 100924
E.
Adopt Ordinance No. 2023, an Ordinance of the City Council of the City of Camarillo Establishing a Reduced Speed Limit From 35 to 30 Miles Per Hour on Davenport Street Between Village at the Park Drive and Bridgehampton Way Pursuant to California Vehicle Code Section 22358.7 Recommendation
: Adopt Ordinance 2023, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
Ord. 2023 Speed Limit Davenport Street
F.
Adopt Ordinance No. 2024, an Ordinance of the City Council of the City of Camarillo Establishing a Reduced Speed Limit From 35 to 30 Miles Per Hour on Ventura Boulevard Between Camarillo Center Drive and Carmen Drive Pursuant to California Vehicle Code Section 22358.7 Recommendation
: Adopt Ordinance 2024, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
Ord. 2025 Speed Limit Ventura Blvd at Carmen and Cedar
G.
Adopt Ordinance No. 2025, an Ordinance of the City Council of the City of Camarillo Establishing a Reduced Speed Limit From 30 To 25 Miles Per Hour on Ventura Boulevard Between Carmen Drive and Cedar Drive Pursuant to California Vehicle Code Section 22358.7 Recommendation
: Adopt Ordinance 2025, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
Ord. 2025 Speed Limit Ventura Blvd at Carmen and Cedar
H.
Disbursements
Recommendation
: Adopt a Resolution approving disbursements.
Attachment 1 - Resolution Approving Disbursements
Attachment 2 - Disbursement List
I.
Investment Reports for September 2024
Recommendation
: Receive and file reports.
Agenda Report Cover
Investment Reports for September 2024
Chronological Investment Activity Report for the Month Ended September 30, 2024 Portfolio Summary, Chandler Asset Management, September 30, 2024 General Funding Comparative Balance Sheet, August 31 and September 30, 2024 and September 30, 2023 - Preliminary Summary of Actions for the September 23, 2024 Investment Committee Meeting J.
Revenue & Expenditure Report for the Quarter Ended September 2024 Recommendation
: Receive and file report.
Agenda Report Cover
Attachment 1 - Monthly Financial Report Quarter ended September 2024 K.
RPD-205 and CUP-405, Area Housing Authority of the County of Ventura - Public Art Recommendation
:
Determine that the proposed public art is not subject to California Environmental Quality Act (CEQA) review in accordance with CEQA Guidelines Section 15301, because the art will be applied to approved structures with no change to the footprint or the use of the structures.
Approve the proposed public art, subject to the condition that the art must be maintained in good condition, including removal of graffiti.
Agenda Report Cover
Attachment 1 - Ceramic Wall Installation and Painted Mural Proposals Attachment 2 - Location Map
L.
Approve First Amendment to Agreement 2022-144 with Tyler Technologies (ExecuTime) Time & Attendance Software Recommendation
:
Find the renewal for Tyler Technology software applications is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and Authorize City Manager to execute the 1st Amendment to the Agreement with Tyler Technologies in the amount of $29,569.05; and Authorize the City Manager to negotiate and execute future agreements and amendments, with Tyler Technologies for an annual increase not to exceed ten percent.
Agenda Report Cover
Attachment 1 - Amendment to Agreement 2022-144 Tyler Technologies M.
Award Vehicle Replacements for Specification No. AS-2024-7 Recommendation
:
Find purchasing vehicles exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and Approve the purchase of vehicles in the amount of $823,000; and authorize a 15% contingency in the amount of $123,500 for a total not to exceed amount of $946,500; and Authorize the City Manager to execute future amendments or documents up to the not to exceed amount.
Agenda Report Cover
N.
Approve First Amendment with Dial Security CC/CSD Agreement 2022-29A.
Recommendation
:
Find the increased security services with Dial exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and Authorize the City/District Manager to execute the First Amendment, 2022-29A with Dial Security in the amount of $174,056; and Authorize the City/District Manager to negotiate and execute future amendments and with Dial.
Agenda Report Cover
Attachment 1 First Amendment 2022-29A
Attachment 2 First Amendment Exhibit A
Attachment 3 - Original Agreement 2022-29
O.
Standby Power Generators at City Hall and Corporation Yard (Project No. CH-5067-2) – Reject all Construction Bids and Re-solicit for Bids Recommendation
: Reject all bids received and authorize the City Manager to re-solicit bids for Project No. CH-5067-2, Standby Power Generators at City Hall and the Corporation Yard.
Agenda Report Cover
Attachment 1 - Project Plans and Specifications
P.
Central Avenue Bike Lane (Project No. ST-5102) – Agreement Amendment for Engineering Design Services Recommendation
:
Authorize the City Manager to execute Professional Services Agreement No. 2022- 186B with Kimley-Horn and Associates, Inc. in an amount not-to-exceed $79,740 to provide additional design services and authorize a contingency in the amount of $47,465 for a total agreement authorization of $635,948.80; and Authorize the City Manager to execute future amendments to the Agreement with Kimley-Horn and Associates, Inc. for unforeseen additional services up to the authorized contingency amount.
Agenda Report Cover
Attachment 1 - Location Map
Attachment 2 - CC Agreement No. 2022-186B
Attachment 3 - CC Agreement No. 2022-186A
Attachment 4 - CC Agreement No. 2022-186
CITY COUNCIL - DISCUSSION ITEMS (NONE)
CITY COUNCIL - PUBLIC HEARINGS (NONE)
6:00 P.M. - CITY COUNCIL GENERAL PUBLIC COMMENTS
This is the set time for public comments for items
not
on the agenda. At this time, or after completion of any in-progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
CITY COUNCIL - ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agents--must disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo
,
and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live
.
Public Comment O
ptions
Electronic Comments
: To submit electronic public comments please visit
www.cityofcamarillo.org/publiccomment
or follow the QR Code.
Written Comments:
You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments:
Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 6:00 p.m.
Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 388-5397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.