City of Camarillo
LIBRARY BOARD OF TRUSTEES
Section: Library Board of Trustees Date Adopted: December 8, 2010 Last Amended: January 8, 2020
Subject:CIRCULATION POLICY
Number: 13.03 Page 1 of 2
PURPOSE
To establish a circulation policy for Camarillo Public Library.
POLICY
A. LIBRARY CARDS
To borrow materials, each library patron must have a library account in good standing and present a valid library card or current identification.
B. LOAN PERIODS AND NUMBER OF RENEWALS ALLOWED
1. Books, sound recordings, and magazines check out for 21 days and can be renewed one time. provided no other patron has placed a hold on the item.
2. Up to 10 DVDs per library card can be checked out for seven (7) days and can be renewed one time, provided no other patron has placed a hold on the item.
3. A maximum of 30 total items at a time can be checked out to an account.
4. Electronic materials have varying loan periods based on the digital platform setting of the lending application.
5. Some new materials may have a shorter loan period of 14 days and may not be renewed. Some reference materials may circulate for seven (7) days at the discretion of the Librarian.
6. Renewals may not be available on certain designated items. Staff will alert the patron about any limitations of an item’s ability to be renewed.
C. HOLDS
For convenience, patrons may request that an item be held for future checkout. There is no cost to place a hold on an item. When the item becomes available, the patron will be notified by phone, text message or email. The item will be held for up to seven (7) days. A maximum of ten (10) holds may be active at any given time.
Holds may not be placed on certain items, at the discretion of the Library Director.
D. Auto-Renewal
Borrowed items will be renewed automatically three days before the due date, with some exceptions:
Another user has requested it.
The item has already been renewed once.
The user’s account is blocked due to long overdue items or fees of $5.00 or more. The item is an electronic resource, such as an ebook or eaudiobook.
D.E. INTERLIBRARY LOAN
If an item is not available to borrow from the library catalog, the item can be requested via Interlibrary Loan from another library system. The request is subject to the availability, policy, and discretion of the loaning system. If held, the item’s loan period may vary and may not be renewable.
E.F. FINES
Cardholders assume full responsibility for the return of materials, in good condition, on or before the due date noted on the receipt provided at check-out.Fines are calculated based on the number of days that the library is open. No fines are charged for materials lost in natural disasters (fire, flood, death of patron) with an accompanying insurance, police or fire report. If a patron does not have proof that materials were lost in a natural disaster, the Library Director or designee will decide whether to assess or waive fines.
Overdue fines are $.20 per item, per day, with a maximum of $10.00 per item. Patrons owing $5 or more will not be allowed to check out materials.
F.G. RECOVERING OVERDUE MATERIALS AND COLLECTING FINES
The library will will send up to three ancourtesy overdue notices to a patron, via email or text message, 7 days, 14 days, and 21 days after an item is due. A patron’s account is blocked from checking out materials if the item is not returnedt 28 days after the an item is due. At 42 days after the item is due, , the item is considered lost and a second notice and bill is sent to the patron requesting that the item be returned, and overdue fines paid.
If the long overdue item is not returned upon receiving the above notices, patrons must pay the full replacement cost of the item, plus a processing fee of $10. The full replacement cost of the item is based on the price at the time of purchase as recorded in the integrated library system.
The library uses a collection agency to recover long overdue, overdue fines and lost, and damaged materials once the total amount owed on the account reaches $50.
Adopted 12/8/10 Policy 13.03
Revised 5/11/11, 3/14/12, 01/08/2020 Page 2 of 2