Camarillo City Council
AGENDA REPORT
Date: November 13, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Camarillo Video Detection Project (TM-2024-2) – Award of Contract
BACKGROUND
Specification No. TM-2024-2, Camarillo Video Detection Project will provide vehicle detection system upgrades at three (3) signalized intersections in the City (Las Posas/Calle La Guerra; Las Posas/Ponderosa West; Las Posas/Daily Drive). The detection systems being replaced are older in-ground traffic loop technology which lacks the flexibility to accommodate modified traffic patterns caused by temporary roadway conditions such as those created by construction activity. The newer video detection technology is more adjustable and responsive which will enhance pedestrian, bicycle and vehicle safety. The three intersections to be upgraded with video detection by this project were selected because the existing traffic loops will be destroyed during the upcoming asphalt overlay construction on this stretch of Las Posas Road as part of the Annual Resurfacing - Project ST-5069. The video detection systems will be installed and operational before the asphalt overlay work occurs, giving staff the ability to adjust the signal timing to minimize traffic delays during construction.
DISCUSSION
On September 14, 2024, staff advertised a Notice Inviting Bids in the Camarillo Acorn and posted on the City of Camarillo PlanetBids portal Specification No. TM-2024-2, Camarillo Video Detection Project.
On October 4, 2024, staff received two bids uploaded to the City of Camarillo PlanetBids portal as shown in the table below:
Name of Bidder $ Amount of Bid
Econolite Systems, Inc. - Anaheim, CA $105,686
Taft Electric Company - Ventura, CA $135,000
Video Detection Project (TM-2024-2) – Award of Contract November 13, 2024
2 1
6 7
Staff recommends awarding a standard public works contract to Econolite Systems, Inc. in the amount of $105,686 and authorizing a 10% contingency of $10,570 for unforeseen change orders that may be required for a total authorized expenditure of $116,256.
FISCAL IMPACT
Funds for Specification No. TM-2024-2, Camarillo Video Detection Project and contingencies are included in Public Works Traffic Signal Contract Services Account No. 101-3130-431.35-71 in the amount of $71,256 and the Capital Projects Fund budget Account No 410-8510-485.92-41 and Project ST-5069 in the amount of $45,000.
CEQA DETERMINATIONS
Specification No. TM-2024-2, Camarillo Video Detection Project is not subject to California Environmental Quality Act (CEQA) review pursuant to Section 15301 of the CEQA Guidelines, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographic features involving negligible or no expansion of existing or former use. This agenda item meets the criteria for this exemption because the work performed is an upgrade of existing City structures.
RECOMMENDATION
1. Find Specification No. TM-2024-2, Camarillo Video Detection Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024-187 with Econolite Systems Inc. in the amount of $105,686 and execute contract change orders for project contingencies in the amount of $10,570 for a total authorized expenditure of $116,256.
ATTACHMENTS
1. CC Agreement No. 2024-187
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None