Camarillo City Council
AGENDA REPORT
Date: November 13, 2024
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, District Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Bridge Replacement at Las Posas Road and Ventura Boulevard (Project No. SD-5052) – Agreement Amendment for Additional Engineering Services
BACKGROUND
The Bridge Replacement at Las Posas Road and Ventura Boulevard – Project No. SD- 5052 (Project) was added to the 5-Year Capital Improvement Program to replace the Camarillo Hills Drain, which crosses diagonally under the intersection of Las Posas Road and Ventura Boulevard, as shown on the attached location map (Attachment 1).
On March 10, 2021, City Council approved a Professional Services Agreement with WKE, Inc. (Agreement No. 2021-46) for final design, right-of-way, and environmental services for the project in the amount not-to-exceed $994,530, with an authorized contingency in the amount not-to-exceed $150,000. On October 11, 2021, a first amendment to the agreement was approved notifying the City that HDR Engineering, Inc. (HDR) acquired WKE, Inc. (WKE) capital stock, making WKE a subsidiary of HDR. On February 16, 2022, a second amendment was approved in the amount of $9,400 for a total agreement of $1,003,930 to provide additional services for the soil cuttings produced during the geotechnical field investigation. On May 1, 2023, a third amendment was approved in the amount of $140,597 for a total agreement of $1,144,527 to provide services for additional grant application support and additional utility location services. On April 1, 2024, a fourth amendment was approved and an amendment to the fee schedule was made.
DISCUSSION
Staff has been working closely with HDR to advance the project design, begin the necessary environmental studies, and continue to pursue grant funding opportunities.
On August 15, 2024, the California Transportation Commission released guidelines for the 2024 Trade Corridor Enhancement Program (TCEP). TCEP is a competitive Senate Bill 1 program that provides funding for infrastructure improvements on federally designated Trade Corridors of National and Regional Significance, on the National
Bridge Replacement at Las Posas Rd and Ventura Blvd SD-5052 November 13, 2024
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Highway Freight Network, and along other corridors that have a high volume of freight movement. Las Posas Road is designated as a Primary Highway Freight System on the National Highway Freight Network, is part of the National Highway System, and is also listed on the Strategic Highway Network, connecting U.S. 101 to the Camarillo Airport, regional agricultural, commercial and shopping districts, Naval Base Ventura County, and the Port of Hueneme. The Project is a strong candidate for receiving grant funding since it will improve this important trade corridor by extending the bridge to accommodate traffic phasing during construction as well as the future Las Posas Road Widening (Project No.
ST-5066). The grant application is due on November 22, 2024.
Additional professional engineering services by HDR are needed to assist with the preparation of the 2024 TCEP grant application and to provide additional environmental and right-of-way support for the Project. HDR’s original scope of work and the prior contingency was used to apply for the HBP, BIP, and RAISE grant programs. Staff has since identified the TCEP grant program opportunity, and additional services are required to apply for TCEP and future grant opportunities. As part of the ongoing coordination and environmental review by Caltrans District 7, additional environmental services are required to complete the National Environmental Protection Act (NEPA) requirements.
Additional right-of-way services are also required to comply with federal funding requirements for obtaining temporary construction easements required for construction of the Project.
Staff negotiated a scope of services and fee with HDR and recommends approving a fifth amendment to Agreement No. 2021-30 in an amount not-to-exceed $202,135.02 for the necessary additional engineering services (Attachment 2) for a total agreement amount of $1,346,662.02 and re-establishing the contingency in the amount of $30,320 (15% of the fifth amendment amount) for a total agreement authorization of $1,376,982.02.
FISCAL IMPACT
The agreement amendment and contingency with HDR will require an appropriation of $232,456 to the Capital Improvement Projects Fund, Account No. 410-8510-485.92-21 and Project SD-5052. A transfer into the Capital Improvement Projects Fund of $232,456 from available Bridge Policy Fund balance is also required.
RECOMMENDATION
1. Authorize an appropriation of $232,456 in the Capital Improvement Projects Fund, Account No. 410-8510-485.92-21 and Project SD-5052; and
2. Authorize an appropriation of $232,456 for a Transfer Out from the Bridge Policy Fund Account No. 252-9999-499.98-41 to the Capital Improvement Projects Fund Transfer In Account No. 410-9999-399-98-13; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2021- 30E with HDR Engineering, Inc. in an amount not-to-exceed $202,135.02 to provide additional grant support, environmental and right-of-way services and authorize a Bridge Replacement at Las Posas Rd and Ventura Blvd SD-5052 November 13, 2024
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contingency in the amount of $30,320 for a total agreement authorization of $1,376,982.02; and
4. Authorize the City Manager to execute future amendments to the Agreement with HDR Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
ATTACHMENTS
1. Location Map
2. CC Agreement No. 2021-30E
3. CC Agreement No. 2021-30D
4. CC Agreement No. 2021-30C
5. CC Agreement No. 2021-30B
6. CC Agreement No. 2021-30A
7. CC Agreement No. 2021-30
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None