AGREEMENT NO. 2019-159A
FIRST AMENDMENT TO MAINTENANCE CONTRACT
This First Amendment to Maintenance Contract Agreement No. 2019-159 ("Amendment") effective date of July 1, 2020, is entered into between the City of Camarilio, a California generai law city and municipal corporation (City), and Landscape Deveiopment Inc., dba Enhanced Landscape Management, a California corporation ("Contractor") coilectively referred to as the Parties.
RECITALS
A. The Parties have entered into a written agreement entitled "Maintenance Contract Agreement Number 2019-159" having an effective date of January 1, 2020, ("Agreement") to provide for certain maintenance services in the amount of $6,336,708 as outlined in Exhibit A of Agreement from Contractor.
B. The term of the Agreement is forty-two months ending June 30, 2023. The Agreement includes provisions for two, one-year extensions.
C. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
D. The parties desire to modify the Scope of Work in accordance with Sectlon16.5 of the Agreement.
Section 1. Amendment. The Agreement is amended as follows:
Reduced landscape maintenance services due to COVID-19
budget impacts for Areas 1, 2, 3, 4, and 5 starting July 1, 2020 through June 30, 2023 per attached Exhibit A - Scope of Work.
Section 2. Compensation and Payment. This First Amendment to the Maintenance Contract is for a not-to-exceed amount of $1,471,339.80 for Fiscal Year 2020/21, per attached Exhibit B, for a total agreement amount not-to-exceed $5,498,179.40 through June 30, 2023 Including annual CPI increases.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain In full force and effect. [Signatures on the following page.]
THE AUTHORIZED REPRESENTATI\^S of the Parlies have caused this FIret Amendment. Agreement No. 2019-159 to be executed as of the Effective Date above.
CITY OFCAMARILLO
Greg Ramirez. City Manager
ATTEST:
effrie Madland, City Clerk
APPROVED AS TO FORM;
BRIAN A. PIERIK. QTY ATTORNEY
LANDSCAPE
Qdiy Horton^Pfesid
T INC., dba ENHANCED LANDSCAPE MANAGEMENT
Timothy Myers, CFu
Camarillo Business Tax Certificate No. 007907 Expiration Date: 05/31/2021
EXHIBIT A
SCOPE OF WORK
LM-2014-1 (REBID) LANDSCAPE MAINTENANCE SERVICES AREA 1,2,3,4 AND 5
1. Scope of Work
This specification establishes the standards for the maintenance of the landscaped and hardscaped areas within the City of Camarillo (City).
The quality of landscape maintenance will continue to be evaluated for satisfactory progress. Contractor's prime responsibility will be to integrate innovative and progressive elements of high landscape maintenance standards and the objectives as set forth in this specification.
Contractor shall furnish all labor, equipment, materials, tools, traffic control devices and special skills required to perform the landscape and hardscape maintenance as set forth In this- specification and in keeping with the highest standards of quality and performance.
Maintenance of the landscaping shall include, but not be limited to, hand watering at the Camarillo Ranch House, other facilities, planters, medians, parkways and turf areas as necessary, wiping down Camarillo Ranch House features, mowing, trimming, pruning, fertilization, aeration, irrigation checks, litter/debris removal, planting of annuals, • application of fertilizer to trees, shrubs, ground cover and turf, weed control, insecticide/herbicide application, cultivation, pest control, tree pruning, dethatching, plant replacements, renovation, servicing and cleaning trash receptacles and ash urns, cleaning and wiping down street benches, decorative light poles, drinking fountains and statues, servicing City-maintained parking lots, servicing the bike trails, servicing decomposed granite (DG) walking paths, servicing pet waste disposal dispensers, sandbagging, and cleanup of drainage facilities. Contractor will be responsible for the removal of trash and accumulated debris from site and appurtenant maintenance services specified hereunder within the boundaries of the City of Camarillo. It is the intent to schedule maintenance to keep all areas in a state of healthy vigorous growth.
Note it is the Contractors responsibility to allot for time necessary for hand watering various areas as necessary and required per Landscape Inspectors direction.
Contractor will submit a weekly maintenance schedule to the Public Works Director or designee scheduling the maintenance operations that includes, but Is not limited to, cleaning and/or emptying of trash and ash urn receptacles, tree pruning, aeration, dethatching, insecticide/herbicide application, irrigation checks; litter/debris removal, servicing trash receptacles, planting of annuals, cleanup of drainage facilities, and application of fertilizer to trees, shrubs, ground cover and turf.
2. Utilities
City will provide water and electricity at no cost to Contractor. However, Contractor shall pay for ajl excessive utility usage due to failure to repair malfunctions on a timely basis Specification No. LM-2019-1 (REBID)
CO Agreement No. 2019-159A
or unauthorized increases in the frequency of irrigation. Costs will be determined from comparisons of usage with historical usage for the same time period. Costs to be deducted from payments will be presented to Contractor by City.
3. Interpretation of Contract and Specifications
Should there appear to be any uncertainty, ambiguity or discrepancy in the terms or provisions hereof, or should any misunderstanding arise as to the interpretation to be placed upon any portion hereof of the applicability of the provisions hereof to Contractor ,.or the performance required hereunder, the Public Works Director (Director) shall be consulted and his/her decision thereon shall be final and conclusive. References to the Public Works Director in these specifications/scope of work may be delegated to the appropriate personnel within the Street Division.
4. Term and Excluslveness of Contract
City anticipates that it will require maintenance services for approximately 42 months commencing on the Effective Date, and may be extended for up to 2 additional one-year periods, based upon mutual agreement of the Parties. Starting Fiscal Year 2021/22 the Contractor may submit a request for adjustments to compensation for cost-of-living increases based on the Consumer Price Index (CPI) appropriate for Ventura County.
The request for the increase must be submitted to the Director by March 31®' of each year that a request is made. The time period to determine the CPI increase will be measured from January of that current calendar year to January of the previous calendar year. Such increase shall not become effective until July 1®' of the next Fiscal Year.
If City elects to extend the services, it shall notify Contractor 120 days prior to expiration.
Contractor shall have 30 days to respond in writing its intentions to extend or terminate.
If Contractor fails to respond within the required 30 days, City will deem Contractor as nonresponsive. City will begin preparing a Request for Bids.
From the date of award, contractor agrees to provide professional landscape maintenance services.
5. Scheduling
Contractor shall provide a weekly maintenance schedule to City's Landscape Inspector prior to commencement. This shall include mowing, irrigation maintenance and other duties listed in these specifications/scope of work. Any changes shall be reported in writing to the Landscape Inspector prior to commencement of work. In addition, the Contractor will contact the Landscape Inspector daily to communicate the daily contract staffing level and the areas they will be assigned.
The Director shall have the right to alter or change this schedule on a temporary or permanent basis to best meet the needs of City. No additional cost shall be incurred by City for any work schedule modifications which do not increase frequencies.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
6. Storage Facilities
City shall not provide any storage facilities for Contractor. The Contractor shall arrange for and maintain a secure storage site/yard in the City of Camarillo City limits for all equipment and materials. Contractor v\/ill be given 90 days to make arrangements.
7. Traffic Control
(a) All traffic control for lane closures shall conform to the most current version of the following publications:
1. Manual on Uniform Traffic Control
2. Work Area Traffic Control Handbook
3. Caltrans Traffic Manual, Current Edition
(b) All traffic control lane closures shall be subject to change by the Director. (c) The Street Division and Traffic Division shall be notified 24 hours in advance of any lane closures of more than 4 hours, except on Lewis Road where the Street Division and Traffic Division shall be notified 72 hours in advance. (d) Traffic control in general not requiring a complete lane closure. (e) Job site work zones still require traffic control per the publications noted above even if there is no lane closure.
(f) Included in these specificationS/special provisions (Appendix C) are typical traffic control plans for Lewis Road and Daily Drive.
8. Response to Inquiries: Calls and Emergency Situations Contractor shall maintain an office at a fixed location and shall maintain a telephone there listed in the telephone directory in its own name or in the firm name by which he/she is most commonly known and shall at all times have a responsible person(s) employed by Contractor to take the necessary action regarding all inquiries and complaints that may be received from property owners or from the Director.
This person(s) shall be reachable 24 hours per day. An answering service shall be considered an acceptable substitute to full-time coverage, provided Contractor is advised of complaint(s) within one (1) hour of the beginning of Contractor's workday.
The telephone of said Contractor shall be on the exchange or exchanges within City or a toll-free number.
Contractor shall provide sufficient personnel at areas of responsibility every day for emergency purposes and to provide normal maintenance. In the event Contractor's crews are not scheduled to work every day in the City, they shall be able to respond within two (2) hours upon notification of complaints.
Specification No. LM-2019-1 (REBID)
CO Agreement No. 2019-159A
Contractor shall maintain a written log of all such complaints, the date thereof and the action taken pursuant thereto or the reason for non-action. This log shall be given to the Director at the weekly meetings.
All complaints shall be abated as soon as possible after notification, but in all cases within 24 hours, to the satisfaction of the Director. If any complaint is not abated within 24 hours, the Director shall be notified immediately in writing the reason for not abating such complaints.
Contractor may be requested by the Director to perform special tasks that are above its normal scheduled work, e.g., citizen action requests, coordination with utility locations or special work orders. It is intended that the specifications are indicative of the work to be anticipated by Contractor and will allow for additional work at no additional cost to the City considered normal maintenance to meet the obiectives and criteria.
9. irrigation
Irrigate as required to maintain adequate growth rate and appearance and in accordance with a schedule agreed to by the Director and Contractor. The Director shall have the ability to change the irrigation schedule as the need develops. Contractor is responsible for repairs and replacement of all materials after the water meter including, but not limited to the following:
Flow sensors
Water pumps
Mainlines
Valves
Lateral lines
Sprinkler heads
Controller enclosures
Electrical repairs
Hose bibs
Drip hoses and emitters
Valve boxes and lids
Quick couplers
Fertilizer injector
irrigation controllers, solenoids, wiring
Batteries, communication cables and antennas; controller batteries shall be changed out annually in December.
(a) Contractor shall provide competent and fully trained irrigation personnel.
Irrigation personnel shall be fully trained in all phases of landscape irrigation systems operation, maintenance, adjustment, programming and repair. Irrigation personnel may be required to pass a test given by the Landscape Inspector to prove his/her competency in this field. Failure to pass such test shall preclude this individual from working on City irrigation systems, or until such test is passed.
To facilitate the requirements of this contract, it is required that the irrigation personnel be provided with a Rain Master Pro Max remote transmitter.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
(b) Consideration must be given to the soil conditions, seasonal temperatures, wind conditions, humidity, runoff and the relationship of conditions, which affect day and night watering. This may include manual operation of the irrigation system during periods of windy or inclement weather.
(c) In areas where wind creates problems of spraying water onto private property, walkways or road rights-of-way, the controllers shall be set to operate during the period of lowest wind velocity.
(d) Contractor shall be responsible for monitoring all systems within the jurisdiction of this specification and correct for coverage, adjustment and clogging of lines and removal of obstacles, including plant materials that obstruct the spray.
Contractor shall raise heads as necessary to provide optimum irrigation coverage.
(e) Irrigation systems shall be regularly flushed through the end of each line. (f) Contractor shall check all systems weekly, including slope areas, and adjust and/or repair sprinkler heads causing excessive runoff or which throw directly onto the roadways, v-ditches or sidewalks. All repairs shall be made prior to the next scheduled irrigation cycle. In the event that repairs cannot be made prior to the next scheduled irrigation cycle, the system shall be shut down and the Director shall be Immediately notified. A weekly operational test of the entire system shall be made and controller log shall be signed and dated indicating system test was performed. Test reports must be in a format approved by City.
A schedule shall be submitted by Contractor at the start of the contract showing the location, day of week and time of day that each controller system will be tested.
(g) A soil probe or tensiometer shall be used to determine the soil moisture content in various areas.
(h) Contractor shall observe and note deficiencies occurring from the original design and review these findings with the Director so necessary improvements can be considered. Defective irrigation controllers shall be reported immediately. (i) Contractor shall repair all leaking or defective valves, heads, emitters, risers, and mainline breaks within 24 hours unless extended by the Landscape Inspector. In the event of such extension, it shall be Contractor's responsibility to shut down the system, and Contractor shall be required to provide water to affected areas. (]) The responsibility of testing and certifying all Irrigation backflow prevention devices will be the responsibility of City.
(k) in the course of making repairs, no open holes shall be left unattended unless properly covered and barricaded. No thoroughfares, such as sidewalks and streets, are to be blocked without prior written approval of the Director. (I) Replacements will be of original materials unless otherwise approved by the Landscape Inspector.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
(m) Irrigation Controllers:
1. Controllers will be monitored weekly for proper operation, proper setting for water application, and time of day of application.
2. All areas will be watered between the hours of 12:00 a.m. to 6:00 a.m., unless other times are authorized.
2. Water can only be on during daylight hours for repairs or for special authorized conditions.
3. It Is the Intention of City to conserve water as much as possible while still allowing ample water to stimulate plant growth. City's Landscape Inspector will review the watering schedule with Contractor regularly and will review water consumption. The Director will make the final determination of the amount of time set for watering for each controller.
Contractor shall be responsible for adjusting controllers. Contractor shall notify City 24 hours prior to running irrigation systems during restricted watering hours.
4. Contractor shall maintain battery backup on all electrical controllers In case of power failure and maintain solar irrigation controllers. Contractor shall turn off all Irrigation controllers during rainstorms or before expected rainstorms, or as directed by the Landscape Inspector.
5. Contractor shall turnoff all controllers when the temperature drops below or when the temperature Is expected to drop below 45° Fahrenheit to prevent possible Icing of walkways and roadways. Contractor will return to normal operations as conditions improve.
6. Controller Repair: Controllers will be serviced and/or repaired within seven (7) days of notification by City. In the event that such repairs are being made. Contractor shall provide a "loaner panel" or water systems manually until such repairs have been made. City, at its discretion, may replace non-repairable or obsolete controllers.
7. Contractor shall keep Irrigation controller cabinets/pedestals free from dust, debris, graffiti and pests, e.g., ants. Cabinets/pedestals shall be cleaned a minimum of once a month or as often as needed to keep electrical components clean and working properly.
I
(n) Wiring and Solenoids;
Contractor Is responsible for proper maintenance and repair of wiring and solenoids from the main source to the automatic timer and from the automatic timer to each valve in the system. All splices to wiring shall be in approved pull boxes with the wire Identified with a "Christy" I.D. Tag, corresponding to the valve sequence number. All communication and sensing cable shall be protected In place and shall be repaired by Contractor when necessary. In no case shall the Integrity of the wiring system be compromised.
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CC Agreement No. 2019-159A
(o) Main Line:
The main line begins on the discharge side of the water meter. Contractor is responsible for its proper repair and maintenance. Should extensive damage develop due to a main line break caused by persons or events other than Contractor, Contractor will repair the damage. It will bear the total labor cost and a maximum of $300 of the wholesale material costs. City will pay the balance upon approval.
(p) Valves:
All valves will be monitored for leaks and repairs weekly or as needed for proper operation. Leaking valves must be repaired within 24 hours of notification. All automatic valve replacements will be equal to existing manufacturer's specifications or better. Valve boxes shall be kept free of all debris and valves shall be readily accessible.
(q) Lateral Lines:
All pipes from the valves are lateral lines. These lines will be kept in good working conditions at all times. Repairs are Contractor's responsibility. (r) ■ Sprinkler Heads:
Ail sprinkler or irrigation heads will be monitored weekly or as needed in order to maintain proper operation and coverage over turf, shrubs and ground cover.
This includes adjustment, cleaning, repairs and replacement of missing or non-repairable heads and emitters. Malfunctions due to normal wear shall be repaired by Contractor at Contractor's expense during regular service visit. (s) Irrigatlon/Backflow Enclosures:
Enclosures for backflow and controllers shall be chipped of rust and dirt and painted with an epoxy exterior paint a minimum of one (1) time per year between the months of November and March, or as required to maintain good working order and appearance. Contractor shall be responsible for providing and installing standardized locks on all enclosures. Keys shall be supplied to the Director. Contractor shall be fully responsible for all equipment which has not been provided with locks.
(t) Electrical Repair:
Contractor shall be responsible for care of all electrical beginning at the meter for each system.
(u) Vandalism and Theft:
Contractor will bear the total labor and maximum of $100 of the wholesale material costs arising from acts of vandalism and/or theft of City property which has not been caused by Contractor's operations or negligence, or its employees.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
City will pay the balance of materials cost upon approval. The Director shall be notified immediately by Contractor in regard to any committed acts of vandalism and/or theft. Vandalism must be verified by the Landscape Inspector prior to repairs by Contractor. Contractor shall be responsible for taking pictures of vandalism and e-mailing them to the Landscape Inspector. Damaged materials will not be considered vandalism unless a police report is filed by Contractor and a copy with pictures is given to the Landscape Inspector.
10. Turf Care
(a) Mowing: Weather permitting, all turf areas are to be mowed bi-weekly to maintain the height specified below, with clippings mechanically collected and the borders neatly edged. Mowing patterns shall be changed as necessary to avoid the creation of ruts and soil compaction created from wheel tracks. City Hall and Constitution Park shall be mowed on Tuesdays prior to 2:00 p.m. Camarillo Ranch House shall be mowed on Wednesdays after 12:00 noon. Contractor shall mechanically trim around sprinkler heads to provide maximum water coverage.
Irrigation shall not have run within 24 hours PRIOR to mowing. Contractor shall trim around planters, mowing strips, trees wells and walkways. An edging schedule Is to be considered part of the mowing schedule and shall be concurrent with the above mentioned mowing schedule. Edging shall not be done by chemical methods, unless approved by the Landscape Inspector.
The Landscape Inspector may direct Contractor to hand water dry areas with use of quick couplers. Contractor shall spot-check soil moisture by taking tenslometer readings every other week.
Mow to the following heights:
Perennial Rye -1" to IV4" Fescue - to 214".
Irrigate as necessary to maintain proper growth rate and optimum appearance. (b) Maintain Turf Areas in Weed-Free Condition:
1. A pre-emergent weed grass and broadleaf control shall be applied to all turf between January 1st and February 15th of each year.
2. Chemical control of broadleaf weeds shall be initiated on an as-needed basis to maintain a "weed-free" turf condition, with applications a minimum of eight (8) times per year. This shall be the program for all turf grass areas. The Landscape Inspector shall be notified of all chemical applications in writing.
3. Crabgrass in the turf areas and Bermuda grass or other noxious weeds in the planter beds shall not be allowed to become established. At the first indication of crabgrass infestation, the affected areas shall be sprayed. (c) Damage by Pests:
Any damage caused to the turf and/or planter/ground cover areas caused by pests/rodents shall be repaired by Contractor within 24 hours.
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CO Agreement No. 2019-159A
(d) Fertilization: All turf areas are to be fertilized a minimum of five (5) times a year as follows:
Contractor shall provide the Landscape Inspector with a fertilization schedule prior to start of contract.
During the months of November and January, Contractor shall use Nitra King 22- 3-9 or equivalent. Contractor shall apply material to achieve application of one (1) pound of actual nitrogen per 1,000 square feet.
During the months of February and April, Contractor shall use Turf Supreme 16- 6-8 or equivalent. Contractor shall apply material to achieve an application of one (1) pound of actual nitrogen per 1,000 square feet.
During the months of May and September, Contractor shall use Sulfur Turf 25-5- 5 sulfur coated product or equivalent. Contractor shall apply to achieve an application of Ya pound actual nitrogen per 1,000 square feet.
During the month of October, Contractor shall use Turf Supreme or equivalent.
Contractor shall apply to achieve an application of one (1) pound of actual nitrogen per 1,000 square feet.
Quantity verification for the applications shall be delivered to the Street/ Landscape Division within one week following application.
11. General Maintenance
Contractor shall perform the following services:
(a) All areas shall be maintained free of trash, glass, debris, leaf litter, pine needles, pinecones, fallen branches or windblown matter on a frequency as defined, in these specifications or on the bid schedule, Monday, Wednesday and Friday. Old Town will continue to be maintained on a daily basis Monday through Friday. (b) Plant material encroaching onto or from City property shall be trimmed back to property line at City's discretion depending on circumstance, e.g., plants growing over fences and sidewalks from private property adjacent to contracted areas shall be trimmed back to property line.
(c) in areas where drip systems are used. Contractor will be required to hose off or wash dust/soot off plant materials a minimum of twice per year or as needed to prevent plant damage and to provide a clean appearance. (d) Walkways: All hardscapes such as, but not limited to, sidewalks, curb and gutters, bike trails, pedestrian DO walkways, raised stamped medians and median noses, expansion joints and walls adjacent to contract sites, shall be kept dear of dirt, mud, trash, debris and weeds. Edges and shoulders of landscaped bike trails will be kept clear of trash and weeds. Contractor will be responsible for notifying the Director of vandalism, e.g., broken fence or graffiti, as soon as possible, but in no case longer than 48 hours after observance. (e) Bike trails: All bike trails that are landscaped and irrigated will be maintained as described in these specifications/special provisions and be kept clear of encroaching tree limbs and landscaping of adjacent properties, trash and weeds on a weekly basis. Trash receptacles will be emptied a minimum of three (3) Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
days a week, Monday, Wednesday and Friday. Doggy dispenser will be replaced as necessary and at Contractor's expense. Contractor will be responsible for notifying the Director of all vandalism, e.g., broken fence, stickers or graffiti, as soon as possible, but in no case longer than 48 hours after observance. (f) City Hall, Constitution Park, Metrolink Station, Dizdar Park street furniture and features, e.g., tractor, wagon, old farm equipment, benches, bike racks, kiosks, statues, and urban art will be wiped down and cleaned carefully on a bi-weekly basis. Old Town and Camarilio Ranch House street furniture and features will be wiped down and cleaned carefully on a weekly basis.
(g) Facilities Policing: Metrolink Station, Dizdar Park, City Hall, Constitution Park, Paseo Camarilio Bus Stop, Camarilio Ranch House and the Camarilio Libraries {new and old) will be policed on Monday, Wednesday and Fridays early mornings, no later than 7:00 a.m. Old Town will continue to be policed/maintained on a daily basis Monday through Friday. Contractor shall police the landscape and parking lot areas identified for the purpose of removing shopping carts, trash, rubbish and any accumulated debris that is unsightly or constitutes a safety hazard. Shopping carts will be returned to their rightful owner. In cases where the shopping cart owner cannot be identified, the cart will be taken to the City Corporation yard. Areas to be policed include, but are not limited to, the platform, walkways, parking stalls, pavilion, curbs and gutters.
Contractor will be responsible for notifying the Director of all vandalism, e.g., broken fence or graffiti, as soon as possible, but in no case longer than 24 hours after observance.
(h) Mechanical blowing devices shall not be used after 9:00 a.m. at these locations:
Dizdar Park, Old Town, City Hall, Constitution Park, Paseo Camarilio Bus Stop and the new Library. Additionally, they shall not be used in the vicinity of parked vehicles or when pedestrians are present.
(i) Lewis Road: Hedge work along Lewis Road, between Lewis Road and the rail road tracks will be provided as necessary per the direction of the Landscape Inspector. That work assignment will be done by a separate crew that is not assigned to the daily activities outline in LM-2019-1 (REBID) specifications/scope of work.
(j) Weekly Services On and Along Arterial Streets: On the first working day of each week. Contractor shall perform the following weekly services on and along arterial streets. This service shall be done in the early morning, and completed no later than 12:00 p.m. Contractor will be responsible for notifying the Director of vandalism or graffiti as soon as possible, but in no case longer than 24 hours after observance.
1. Remove litter, trash and garage sale signs from street lights, traffic signs and City right-of-ways Including parkways, medians, streets and sidewalks.
2. Pick up shopping carts and return them to their rightful owner. In cases where the shopping cart owner cannot be not identified, shopping cart will be taken to City Corporation yard. This work will be considered additional work outside of the General Maintenance listed in these special provisions/specifications. It is expected this work will be assigned to an additional crew to specifically do this required task.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
Arterial streets are identified as: Las Posas Road. Ponderosa Drive. Carmen Drive. Arneill Road. Daily Drive. Earl Joseph Drive. Paseo Camarlllo. Lantana Street. Rosewood Ave. Mobil Ave. Temple Ave. FIvnn Road. Ventura Blvd. Lewis Road. Adolfo Road. Mission Oaks Blvd. Upland Road. Woodcreek Road. Oak Canvon Road. Santa Rosa Road, and Pleasant Valley Road.
12. Dizdar Park
Dizdar Park shall have the sand around the play equipment cleaned and raked bi weekly. The sand will also be rototilled a minimum of twice a year to keep sand loose and friable. The sand will need to be replenished as necessary to keep a minimum of 12" worth of sand and to the height of the concrete curb that surrounds the sand area. The picnic tables, BBQ grills and the drinking fountain shall be washed and cleaned Monday, Wednesday and Fridays. Doggie bag dispenser shall be maintained as outlined in these specifications/special provisions.
13. Camarilio Ranch House
The Camarilio Ranch House shall be serviced a minimum of three (3) times a week:
Wednesday, Thursday and Friday or at the direction of the Landscape Inspector.
General maintenance of planter beds, fruit trees, succulent beds, mowing, blowing of parking lot and walkways, wiping down and/or cleaning benches, picnic tables and Ranch House features shall be serviced on Wednesday no earlier than 12:00 p.m. (noon) or at the direction of the Landscape inspector. Routine irrigation checks will be done on Thursdays and as necessary for post-special event irrigation and landscape damage inspections or at the direction of the Landscape inspector. Friday service shall consist of trash and debris removal, blowing the parking lots and walkways, wiping down and cleaning park benches and picnic tables. These tasks shall be performed no later than 9:00 a.m. Contractor shall account for two (2) hours per week on Thursday for hand watering pots, planter beds and areas as directed by the Landscape Inspector.
14. Trash Receptacle Service
(a) All trash receptacles and ash urns noted on landscape maps, including slope areas and landscaped bike trails, shall be emptied a minimum of three (3) times per week: one service each on Monday, Wednesday, and Friday. Some areas may require additional services. Extra services will be provided at no additional cost. Receptacles and ash urns at the Wletrolink Station, Dizdar Park, City Hall, Paseo Camarilio Bus Stop, and Constitution Park will be serviced in the early mornings, Monday, Wednesday and Friday, no later than 7:00 a.m. Trash liners for receptacles will be at Contractor's expense. Camarilio Ranch House and Old Town will be serviced daily in the early mornings Monday through Friday no later than 7:00 a.m.
(b) Contractor shall clean up any overflow trash which may have collected around trash receptacles.
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CC Agreement No. 2019-159A
(c) Receptacles shall be washed a minimum of once per month and lids shall be cleaned weekly.
(d) Contractor Is responsible for any repairs necessary to properly secure the lids to the bases of the trash cans.
(e) Any vandalism to the receptacles should be reported immediately to the Director.
15. Pet Waste Disposal Dispensers
Contractor shall refill dispensers at locations noted on landscape maps as required to maintain a continuous stock and supply of waste disposal bags. Waste disposal bags will be supplied by Contractor.
16. Median and Parkway Maintenance for Shrubs. Roses. Vines. Ground Cover Care.
Plant Replacement, and Mulching✓
Fertilization: Contractor shall provide the Landscape Inspector with a fertilization schedule prior to start of contract. Shrubs, trees, vines and ground covers shall be fertilized four (4) times per year in February, May, August and November. Fertilization shall start on the first Monday of the month and finish by the first Friday of the month.
Granular: Apply a balanced fertilizer (Apex 21-7-6 Super Iron Top Dress) or equivalent at manufactures suggested rate.
Water-Soluble: Apply with use of Fertilizer Injectors or Foliar Application. Apply a balanced fertilizer (Grow More 20-20-20) or equivalent at manufacturer's suggested rate.
Quantity verifications for the applications shall be delivered to the Street/Landscape Division within one week following application. No foliar application during windy conditions.
Additional Micro Nutrients Application Per Zone: Along with a balanced fertilizer application (4 times per year). Contractor shall allow for 35 pounds of Sequester 13.2% Iron Cheiete and 35 pounds Sequester 5.5% Magnesium Chelete (per Areas 1, 2, 3, 4 and 5), to be applied at manufacturer's suggested rate, in areas as directed by the Landscape Inspector.
Shrubs
Median shrubs and mounding shall not exceed eighteen (18") inches in height within areas required for vehicular sight distance and median signage sight distance depending upon roadway topography. The Director may require additional clearance of some shrubbery or ground cover at some intersections and/or medians if needed for sight visibility.
Median height of shrubs shall be maintained as specified by the Landscape Inspector (typically 2 to 3 feet). Slope heights of shrubs shall be maintained (typically 3 to 4 feet).
Trimming and edging shall be done as necessary per the Landscape Inspector but no Specification No. LM-2019-1 (REBID)
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less than a minimum of four (4) times per year, e.g., Acacia, Myoporum, Plumbagos, Bougalnvillea, Escailonla, Pittosporum, Cape Honeysuckle.
In addition to trimming frequencies described In these specifications/scope of work, bougalnvillea and roses will be trimmed as necessary to keep them from growing into sidewalks, pathways or streets.
Spent flowers, flower stocks and leaves shall be removed no later than 2 weeks following bloom decline, e.g., Hemercollls, roses. The exception Is In Assessment Districts Funded by Accounts 221-3311-433.35-15 through 231-3320-433.35-15 (Area 4, portions of Area 3 and Old Town). Those areas are to be maintained on a weekly basis.
Spent flowers, flower stocks and leaves shall be removed no later than one week following bloom decline, e.g., Hemercollls, roses
Shrubs used as formal hedges or screens shall be pruned as required to present a neat appearance.
Renovate shrubs according to prescribed practices in the Industry as needed to maintain a healthy vigorous appearance and growth rate.
Contractor shall include in its proposal a unit price for a per-area, pre-determlned amount of one-gallon and five-gallon shrubs to be removed and replaced at the discretion of the Landscape Inspector. The unit price is to include minor Irrigation modifications.
Do not shear shrubs into mounds, balls or hedges unless specifically directed by the Landscape Inspector.
Shrubs shall be pruned, as required, for safety, removal of broken or diseased branches, general containment, or appearance.
Prune shrubs to retain as much of the natural informal appearance as possible, consistent with intended use.
Roses
Roses, Including the Rose Garden at Constitution Park, shall be pruned annually during the month of January. This annual pruning shall consist of removal of all dead wood and undesirable growth. This pruning shall be considered major pruning and shall conform to the latest principles of pruning as outlined by the American Rose Society. After major pruning, the roses shall be treated with a dormant oil spray per manufacturer's directions. Roses shall be fertilized every 4-6 weeks throughout the season (March- December) with Grow Power Plus 5-3-1 per manufacturer's directions. Spent blossoms shall be removed weekly and all weeds and debris promptly removed from site. Minor trimming shall be conducted continually throughout the growing period for safety and to promote maximum bloom and vigor.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
Vines
Vines and espalier plants shall be checked and retied as required. Secure vines with appropriate ties to promote directional growth on supports. Additional ties will be provided by City. Do not use nails to secure vines on masonry walls. Pruning of vines will be in accordance with good horticultural practices. Vines shall be trimmed to prevent creepage into planter beds, trees, flood control channels, e.g., Ponderosa Drive-Carmen Drive County v-ditch, and to prevent detachment from walls. Height of vines shai) be maintained as specified by City (typically within six inches of the height of the object upon which they are growing). Vines or bougainvillea that grow onto structures (e.g., the trellis on Ventura Blvd or at the Rose Garden in Constitution Park) shall be maintained in a clean and neat appearance and in a manner that promotes the health of the vine and safety to the public.
Ground Cover Care
Keep ground cover trimmed back from all controller units, valve boxes, quick couplers, or other appurtenances or fixtures. Do not allow ground cover to grow up to trees or Into tree well, shrubs or on structures or walls. Keep trimmed back approximately 12 inches from property lines, structures and walls.
All ground cover shall be edged as needed to prevent overgrowth on curb or sidewalk line. Medians and parkways ground cover height shall be maintained one (1) to two (2) feet. Trimming and edging shall be done as necessary per the Landscape Inspector but no less than a minimum of four (4) times per year, e.g., lantanas, myoporum, cotoneaster.
Cultivate and/or spray approved herbicide to remove broad-leafed and grass weeds as required. Weeds shall be controlled and not allowed to reach an objectionable height, generally six (6) inches. The Landscape Inspector shall be responsible for determining objectionable height. Remove weeds by chemical or mechanical means as approved by City's Landscape Inspector. Contractor to confirm with all regulations necessary when applying herbicides during the course of this contract.
Trim ground cover adjacent to walks, walls and/or fences as required for general containment to present a neat, clean appearance.
Plant Replacement
All shrubs, ground covers, roses and vines that die from neglect by Contractor will be replaced at Contractor's expense. This replacement will be done within seven (7) days after being notified by the Landscape Inspector to do so.
Mulching
In Assessment Districts Funded by Accounts 221-3311-433.35-15 through 231-3320- 433.35-15 (Area 4, portions of Area 3 and in Old Town) the contractor must maintain 3 inches of City approved mulch material (Agromin ES2) or equal on all areas not covered by foliage (tree wells, parkways, medians). Replenish mulched areas a minimum of Specification No. LM-2019-1 (REBID)
CO Agreement No. 2019-159A
once a year between February 1 and March 30. Quantity verification for mulch shall be delivered to the Streets/Landscape Division within one week following application..
Do not allow mulch to accumulate in trees wells or shrub well so as to be detrimental to the health of the trees/shrubs (e.g., crown/trunk rot).
17. Tree Care
City will be responsible for major tree maintenance. Contractor shall be responsible for minor pruning and trimming of trees which will include: tree well maintenance, correctional trimming and disposal of any dislodged broken branches up to five inches (5") in diameter, sucker growth located in or on the tree, and any branches hanging ten (10) feet or lower over sidewalks, pedestrian access areas or roadway. All tree wells will be kept clear of ground cover and mulch. Trees shall be pruned in accordance with the latest I.S.A. recommendations. Trees shall be maintained in an erect, upright manner and shall be staked as necessary to maintain this position. Contractor shall follow the attached tree staking and guying detail (see attached Appendix A). Additional tree stakes, ties and guys will be supplied by the City. Ties will be adjusted to prevent girdling. Contractor shall remove unneeded stakes, ties, and guys per City specification.
Contractor shall replace broken stakes, as required. Trees which become girdled due to improper tree tie loosening or removal shall be replaced at Contractor's expense.
Fertilizer shall be applied as indicated in Item 16, Median and Parkway Maintenance for Shrubs, Roses, Vines, Ground Cover Care, Plant Replacement, and Mulching. Mulching will only be required in Assessment Districts Funded by Accounts 221-3311-433.35-15 through 231-3320-433.35-15 (Area 4, portions of Area 3 and in Old Town), Slope Maintenance; Wilderness/Natural Habitat Areas bi-weekly identified In these specifications.
18. Weed Control
All weeds will be removed by either cultivation, chemical eradication, mechanically or by hand. Weeds are to be removed from all turf, shrub, tree wells, vine pockets, sidewalks, curbs, gutters, streets, bike trails, landscaped and paved medians, walkways, DG trails, open spaces, and ground cover areas within fourteen (14) days of becoming visible. In Assessment Districts Funded by Accounts 221-3311-433.35-15 through 231-3320-433. 35-15 (Area 4, portions of Area 3 and in Old Town) weeds will be removed within seven (7) days of becoming visible.
Contractor shall apply an application of Pre-Emergent in all landscape areas at the recommended rate in October and March. The Landscape Inspector must receive a schedule of application prior to work beginning.
19. Annual Plant Allotment
Contractor shall be responsible to plant one-gallon and five-gallon shrubs randomly.
Shrub replacements shall include removals and minor irrigation modifications as necessary or as determined by the Landscape Inspector.
Yearlv Totals - Areas 1. 2 and 3
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
300 1-gallon size
250 5-gallon size
Annual Color change out locations and quantities as noted on the maps Yearly Totals Area 4
300 1-gallon size
250 5-gallon size
Yearly Totals Area 5
200 1-gailon size
From July 1. 2020 through June 30. 2023 Annual Plant allotments listed above will be required.
20. Pest Control
Contractor shall control all pests, including, but not limited to, gophers, moles, ground squirrels, fungus and disease, snails and insects. Any damage to plants, shrubs, trees, electrical lines, irrigation lines or other related materials caused by pests will be the sole responsibility of Contractor. The use of anti-coagulant rodenticides is prohibited unless authorized by the Director.
Slope Maintenance; Wilderness/Natural Habitat Areas fbi-weeklvl (a) Fertilization of Slope Areas.
All slope areas shall be fertilized four (4) times per year in February, May, August and November. Fertilization shall start on the first Monday of the month and finish by the first Friday of the month. Contractor shall provide the Landscape Inspector with a fertilization schedule prior to start of contract.
Granular: Apply a balanced fertilizer with the rate of each application to be one (1) pound of actual Nitrogen per 1,000 square feet using a 16-16-16 formula with trace elements.
Water-Soluble: Apply with use of fertilizer injectors or foliar application. Apply a balanced fertilizer (Grow More 20-20-20) or equivalent at manufacturer's suggested rate.
Invoices for the applications shall be delivered to the Street/Landscape Division within one (1) week following application.
(b) Control pests, including gopherSi moles, ground squirrels, snails and insects, as needed, to provide a healthy environment for plants and public. The use of anti coagulant rodenticides is prohibited unless authorized by the Director.
Specification No. LM-2019-1 (REBID)'
CO Agreement No. 2019-159A
Contractor, at its sole expense, shall replace shrubs, ground covers and trees that are destroyed by pests.
(c) Maintain slopes weed-free. A weed is defined as an undesirable plant, as determined by Landscape Inspector.
(d) In Assessment Districts Funded by Accounts 221-3311-433.35-15 through 231- 3320-433.35-15 (Area 4 and portions of Area 3 and in Old Town) a weekly operational test of the entire irrigation system shall be done a minimum of once a week and controller log shall be signed and dated Indicating system test was performed. In Areas outside the above referenced Assessment District and in Old Town operational irrigation checks will be done bi-weekly and the controller log shall be signed and dated Indicting system test was performed. Test reports must be in a format approved by the City. Repair orders or emergency work is to be done immediately.
(e) Trim and edge to maintain sidewalks, curbs, right-of-ways and v-ditches free of plant growth. Fallen tree branches shall be removed from site. (f) Drainage channels, v-ditches and debris basins in all areas and slopes: These ' areas shall be kept clean and weed-free at all times. Special cleaning shall be performed prior to a predicted rainstorm; e.g.. Colony Drive (slope 5) slope and Ladera (slope 7) slope.
(g) The following slope areas shall have debris raked and removed a minimum of twice a year; e.g., Colony Drive slope (slope 5), Laurel Park Drive, Mulberry Ridge Drive slope (slope 8), Oak Canyon Road slope (slope 10). (h) Height of shrubs shall be maintained three (3) to four (4) feet. Trimming and edging shall be done a minimum of three (3) times per year; e.g.. Acacia, Myoporum, Plumbagos, Bougalnvillea, Escallonia, Pittosporum, Cape Honeysuckle.
Contractor shall include in its proposal a unit price for a per-area, pre-determined amount of one-gallon and five-gallon shrubs to be removed and replaced at the discretion of the Landscape Inspector. The unit price is to include minor Irrigation modifications.
(i) Weeds are to be to be removed from all open space within 7 days of becoming visible.
Q') All other areas of maintenance on slopes shall be per the requirements of the applicable sections of these specifications.
(k) Wilderness/Natural Habitat Areas: These areas shall be maintained on a bi monthly basis per the requirements of the applicable sections of these specifications.
21. Use of Chemicals (Pesticides)
Contractor shall perform and/or provide the following services:
(a) Chemical Application: All work involving the use of chemicals will be accomplished by a properly trained person or persons. Pesticide training is to be conducted by a qualified applicator to all employees who will be handling pesticides or will be in close proximity of any application. A training log is to be Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
kept by each Contractor of its training and its participants. Safety Data Sheets (SDS) will be kept on all vehicles or on the person who is applying pesticides. All safety measures will be taken to ensure the safety of the public and the employees from any hazard.
(b) Permits: Any chemicals requiring a special permit for use must be registered by Contractor, at Contractor's expense, with the County Agricultural Commissioner's Office. A copy of the permit must be provided to the Landscape Inspector prior to use.
(c) Compliance with Regulations: All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California will be adhered to. See Municipal Stormwater NPDES Permit Requirements.
(d) Log: Contractor shall provide City with a monthly log indicating the dale, time, location, quantity and type of material applied. This log shall include, but not be limited to: fertilizers, pesticides, herbicides, seeds, amendments, mulches and gro\Arth regulators. Contractor shall notify City 24 hours prior to any such application.
(e) Contractor shall insure compliance with all current regulations regarding the use of pesticides and chemicals as they become adopted by local, state and/or federal authorities.
(f) City reserves the right to ban any cherriical or pest control product from use at the project premises if it so deems necessary to protect the health and safety of the public.
22. Maintenance and Repair of Walkways and Miscellaneous Improvements (a) Walkways: Broken or damaged walkways will be the responsibility of City, except those walkways that have been damaged by Contractor, which shall be repaired at Contractor's expense. All walkways, hardscape raised stamped medians, gutters, parking stalls, v-dltches and sidewalks within the project area and adjacent to F-Canyon and Wilderness areas within Assessment Districts Funded by Accounts 221-3311-433.35-15 through 231-3320-433.35-15 (Area 4 and portions of Area 3 and Old Town), shall be cleaned when work is done a minimum of once a week? Areas outside of the Assessment Districts and Old Town shall be cleaned when work is done a minimum of once every two (2) weeks. Mechanical blower devices shall not be used in the vicinity of parked vehicles or pedestrians.
(b) Ornamental Iron Gates and Fences: All ornamental Iron gates and fences will be repaired by City except those damaged by'Contractor which shall be repaired at Contractor's expense
(c) Decomposed Granite (D/G) paths/medians and areas shall be replenished as necessary, weed free and free of ruts and/or hazards.
(d) Drainage Channels, V-Dltches, and Debris Basins: These areas shall be kept clean and weed free at all times.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
23. Maintenance Inspections
Contractor shall, at the discretion of the Landscape Inspector, perform a maintenance inspection during daylight hours of all facilities. Such inspection shall be both visual and operational. The operational inspection shall include operation of all sprinkler systems to check for proper operational condition and reliability. Any corrective \work required as a result of an inspection, including minor irrigation repairs, shall be accomplished to the satisfaction of the Landscape Inspector within 24 hours.
24. Personnel
Contractor shall emplov and utilize trained and qualified emplovees on a daily basis for the purpose of completing all work specified herein in a professional, safe, timely, accurate and physically responsible manner:
(a) Supervisor shall have the authority to make decisions as the work progresses.
Supervisors, Foremen, Crew-leaders, irrigation Technicians, and Applicators must have the ability to send pictures of current field conditions to the Landscape Inspector upon request. Using smart phones for this task is acceptable. The Supervisors shall be capable of communicating effectively both in written and spoken English. Contractor's Field Supervisor shall meet with the Landscape Inspector at least once each week at the City's Corporation Yard, and as necessary, available to meet the Landscape Inspector upon request. (b) ' Irrigation personnel may be required to pass a test given by the Landscape Inspector to prove his/her competency in this field. Failure to pass such test shall ■ preclude this individual from working on City irrigation systems. (c) ' Uniforms: All of Contractor's personnel shall be neat and clean at all times.
Contractor shall provide, at its own expense, uniforms and name for all field personnel, which shall be worn at all times during performance of work. (d) All personnel shall wear clothing appropriate to the work, including, but not limited to, boots, long pants, uniform shirt, hardhat, safety vest and protective goggles and hearing protection. All personnel applying chemicals will wear clothing as required by the label of the chemical.
(e) Contractor will contact the Landscape Inspector dally (before 7:30 a.m.) to communicate the staff that will be assigned to the City that day and the "Area" where that staff will be located.
(f) The work within this contract Is expected to be performed Mondays through Fridays from 7:00 a.m. to 4:00 p.m. Saturday work must be approved in advance. Only emergency work will be approved on Sunday. (g) Contractor shall train- its employees on applicable Stormwater management requirements.
25. Vehicles
Contractor's vehicles shall be in good working order and shall be equipped with all necessary safety devices (including arrow boards) to meet City traffic standards. The Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
vehicles shall be clean and well maintained, with Contractor's name style clearly marked on them.
26. Compensation
(a) Monthly Payment: Contractor shall present a monthly invoice on or before the 20th day of each month for all work performed during the preceding month as the total compensation for all services to be rendered by Contractor under the terms and conditions of this service. Additional compensation will be paid for extra work only if such work is or has been approved, in writing, by the Director or his/her authorized representative. Said payment shall be made on or before the 30th day of each succeeding month provided all required certifications for work performed during the preceding month have been submitted as requested by the Director in accordance with the provision of these specifications and the service. (b) Additional compensation will be paid for extra work only If such work is or has been approved in writing by the Director or his/her authorized representative. (c) All extra work due to unexpected circumstances, e.g., additional service areas, extreme weather event material loss, unexpected renovations, vandalism and/or accidents shall be requested in writing (Proposals or Quotes) and authorized by the Director before the work begins. Extra work performed will be done at the listed unit prices for shrub replacements and labor rates. (d) Contractor shall adhere to all conditions and schedules within these specifications. Failure to comply with the conditions, schedules or work in any of the phases above will be cause for City to delay payment or not authorize payment for that week for the area Involved.
(e) Newly-developed landscape areas may be added to this service at City's option during the period that the service is in force. In the event additions are completed, a monthly rate will be negotiated for all areas added. Said rate shall be compatible with initial rates for similar work. Deletions to the scope of work will be negotiated in the same manner. In either instance. City will amend the Contract for the "Additional Work." Contractor will acknowledge the Contract Amendment and return a signed copy with its signature accepting the Amendment.
27. Reimbursement from Third Party
City will assume the responsibility of obtaining reimbursement from any third party, if third party is identified, for costs arising from damage to irrigation systems, plants and shrubs, if the damage is brought to City's attention first by Contractor.
28. Drainage Facilities
Contractor shall be responsible for continual inspection and cleaning out all surface drains (e.g.. Colony Drive slope, slope 5 and Ladera slope, slope 7) located within all slopes and landscaped areas. Surface drains shall be checked and maintained free of obstruction and debris at all times to assure proper drainage. Contractor shall remove Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
and dispose of any debris or vegetation that might accumulate preventing proper flow of water.
29. Inclement Weather
During periods of inclement weather, Contractor shall maintain its work force on the job site (unless it has previous approval from the Director) for the purpose of sandbagging, keeping drains clear, removing wind debris from the City right of way and/or any emergency tasks required to prevent damage to the contracted sites or City property. If Contractor's crews cannot complete normal scheduled maintenance. Contractor shall deduct from the monthly billing all regularly scheduled maintenance items for all days that landscape maintenance services are not performed. Contractor shall not be compensated for inclement weather days not worked. Crews shall resume normally scheduled work as soon as the weather permits. The same level of service will continue after the weather clears and the areas will look the same as they did prior to the inclement weather. Failure to show good progress on the work shall result in deduction of payments. Contractor shall re-stake and re-tie trees as required and/or directed.
Contractor shall remove all branches and debris resulting from Inclement weather.
30. Scheduled Work
If normally scheduled work is not completed, payment for that portion of the work not completed will be deducted from Contractor's monthly billing. Contractor shall adjust its work schedule to compensate for all holidays and inclement weather.
31. Municipal Stormwater Permit Requirements (per third term permit) The Los Angeles Regional Water Quality Control Board (Regional Board) has issued a Permit that governs stormwater and non-stormwater discharges resulting from areas owned and operated by the City of Camarillo. The Regional Board Permit is Ventura County Municipal Stormwater National Pollutant Discharge Elimination System (NPDES) Permit No. CAS004002. A copy of the Permit is available for review at http://www.waterboards.ca.qov/losanQeles/water issues/programs/stormwater/municioal /index.shtml
In order to comply with the Permit requirements, Best Management Practices (BMPs) have been developed that parties conducting the municipal activities must adhere to.
These BMPs apply to any party conducting municipal activities and contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, stormwater runoff, and receiving water quality.
Work performed under this Specification shall conform to the Permit requirements and BMPs and must be performed as described within all applicable BMPs. The Contractor shall fully understand the BMPs applicable to activities that are being conducted under this Specification prior to conducting them and maintain copies of the BMPs throughout the Contract duration. The applicable BMPs are included in Appendix C of this specification.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
Evaluation of activities subject to BMPs performed under this specification will be conducted to verify compliance \A/ith BMP requirements and "may be required through Contractor self-evaluation as determined by the City. For further information on the City's Stormwater Permit, contact the Stormwater Program Manager at 805-388-5391.
Specification No. LM-2019-1 (REBID)
CC Agreement No. 2019-159A
APPENDIX A
2X ROOTBALL
TREE
2" DIAMETER LODGEPOLE PINE TREE
STAKE, LENGTH AS FOLLOWS:
24" BOX - 12'
(OR AS REQUIRED TO EXTEND 12"
BELOW BOTTOM OF ROOTBALL)
VJ.T. 'CINCH-TIES' - 4 (FOUR) PER
TREE SECURED TO STAKE.
4" HIGH EARTH WATERING BASIN.
ROOT BALL - TOP SHALL BE 2"
HIGHER THAN FINISH GRADE.
MULCH LAYER PER PLAN (1" THICK
MAX OVER ROOTBALL).
BACKFILL - AMEND ONLY PER SOILS
REPORT,
FINISH GRADE.
PLANT TABS PER NOTE BELOW.
UNDISTURBED NATIVE SOIL.
NOTES: -
1. SCARIFY SIDES OF PLANT PIT
PRIOR TO SETTING TREE.
2. REMOVE NURSERY STAKES.
3. PROVIDE & INSTALL 21 GRAM
AGRIFORM TABLETS AS PER
MANUFACTURERS SPECS.
4. STAKE TREE PERPENDICULAR TO
PREVAILING WIND.
APPROVED: DEPARTMENT OF PUBLIC WORKS
CITY OF CAMARILLO
Date: 11,10.08 Drowing Title:
Tree Staking -
Double Stake
Detail No.
P-3
3 of 16
CITY ENGINEER . DATE
PUBLIC WORKS
RCE 50878 EXPIRES: 9/30/2009
Scale: NTS
Drawn:
CC Agreement No. 2019-159A
APPENDIX A
OC^
, 2X ROOTBALL
TREE
2" DIAMETER GALVANIZED PIPE TREE
STAKE, LENGTH AS FOLLOWS:
24" BOX - 12'
(OR AS REQUIRED TO EXTEND 12"
BELOW BOTTOM OF ROOTBALL)
V.l.T. "CINCH-TIES' - 6 (SIX) PER
TREE. SECURE TO STAKE.
4" HIGH EARTH WATERING BASIN.
ROOT BALL - TOP SHALL BE 2"
HIGHER THAN FINISH GRADE.
MULCH LAYER PER PLAN (1" THICK
MAX OVER ROOTBALL).
BACKFILL - AMEND ONLY PER SOILS
REPORT.
FINISH GRADE.
PLANT TABS PER NOTE BELOW.
UNDISTURBED NATIVE SOIL
NOTES:
1. SCARIFY SIDES OF PLANT PIT
PRIOR TO SETTING TREE.
2. REMOVE NURSERY STAKES.
3. PROVIDE 8c INSTALL 21 GRAM
AGRIFORM TABLETS AS PER
MANUFACTURERS SPECS.
4. STAKE TREE PERPENDICULAR TO
PREVAILING WIND.
APPROVED:
CITY ENGINEER
PUBLIC WORKS
RCE 50878 EXPIRES: 9/30/2009
DATE
DEPARTMENT OF PUBLIC WORKS
CITY OF CAMARILLO
Dale: 11.10.08
Scole: NTS
Drawn:
Drawing Tllle;
Tree Staking- Triple Stake
Detail No.
P-4
4 of 16
CC Agreement No. 2019-159A
APPENDIX A
2X ROOTBALL
TREE
2" DIAMETER LODGEPOLE PINE TREE
stake:, length as FOLLOWS:
15 GALLON - 10'
24" BOX - 12'
(OR AS REQUIRED TO EXTEND 12"
BELOW BOTTOM OF ROOTBALL)
PROPOSED SOIL LINE AT
1-1/2:1 MAX.
V.I.T. 'CINCH-TIES* - 4 (FOUR) PER
TREE. SECURE TO STAKES.
EXISTING SLOPE LINE AT 2:1
ROOT BALL - TOP SHALL BE 2"
HIGHER THAN FINISH GRADE.
MULCH LAYER PER PLAN (1" THICK
MAX OVER ROOTBALL).
BACKFILL - AMEND ONLY PER SOILS
REPORT.
PLANT-TAB LOCATION
UNDISTURBED. NATIVE SOIL
NOTES:
If-. SCARIFY SIDES OF PLANT PIT
PRIOR TO SETTING TREE.
2. REMOVE NURSERY STAKES.
3k. provide & INSTALL 21 GRAM
AGRIFORM TABLETS AS PER
MANUFACTURERS SPECS.
4. STAKE TREE PERPENDICULAR TO
PREVAILING WIND.
APPROVED:
CITY ENGINEER
PUBUC WORKS
RCE 50878 EXPIRES: 9/30/2009
DATE
DEPARTMENT OF PUBLIC WORKS
CITY OF CAMARILLO
Dale: 11.10.08
Scale: NTS
Drown;
Drcwlng Title:
Tree Staking - Double
Staking on Slope
Detail No.
P-5
5 of 16
CC Agreement No. 2019-159A
APPENDIX A
2X ROOTBALL
TREE
2" DIAMETER GALVANIZED PIPE TREE
STAKE, LENGTH AS FOLLOWS:
24" BOX - 12'
(OR AS REQUIRED TO EXTEND 12"
BELOW BOTTOM OF ROOTBALL)
PROPOSED SOIL LINE AT 1-1/2:1
MAX.
V.l.T. 'CINCH-TIES' - 6 (SIX) PER
TREE. SECURE TO STAKE.
EXISTING SLOPE LINE AT 2:1
ROOT BALL - TOP SHALL BE 2"
HIGHER THAN FINISH GRADE.
MULCH LAYER PER PLAN (1" THICK
MAX OVER ROOTBALL).
BACKFILL - AMEND ONLY PER SOILS
REPORT.
PLANT-TAB LOCATION
UNDISTURBED NATIVE SOIL.
NOTES:
1. SCARIFY SIDES OF PLANT PIT
PRIOR TO SETTING TREE.
2. REMOVE NURSERY STAKES.
PROVIDE 8t INSTALL 21 GRAM
AGRIFORM TABLETS AS PER
MANUFACTURERS SPECS.
4. STAKE TREE PERPENDICULAR TO
PREVAILING WIND.
APPROVED:
CITY ENGINEER
PUBLIC WORKS
ROE 50878 EXPIRES: 9/30/2009
DATE
DEPARTMENT OF PUBLIC WORKS
CITY OF CAMARILLO
Dale: 11.10.08
Scale: NTS
Drawn:
Drawing TKIe:
Tree Staking -
Triple Stake on Slope
Detail No.
P-6
6 of 16
CO Agreement No. 2019-159A
APPENDIX A
2X ROOTBALL
TO <
= ' fCN
SPECIMEN TREE
1/2" 2-PLY HOSE COVER WIRE LOOP
ZINC-COATED #10 STEEL WIRE GUY,
MINIMUM (3) TO SUPPORT TREE
WHITE 1/2" PVC FLAGGING (7YP.)
"DUCKBILL" TREE ANCHORS, WITH
4 MINIMUM COVER
SOIL WATERING BASIN
MULCH COVER, 1" MAX. DEPTH IN
BASIN
ROOT BALL - TOP SHALL BE 2"
HIGHER THAN FINISH GRADE
BACKFILL - AMEND ONLY PER
SOILS REPORT
FINISH GRADE
PLANT-TAB LOCATION
UNDISTURBED NATIVE SOIL
NOTES;
1. SCARIFY SIDES OF PLANT PIT
PRIOR TO SETTING TREE.
2. REMOVE NURSERY STAKES.
3. PROVIDE 8c INSTALL 21 GRAM
AGRIFORM TABLETS AS PER
MANUFACTURERS SPECS.
APPROVED: DEPARTMENT OF PUBLIC WORKS
CITY OF CAMARILLO
Date: 11.10.08 Drowlng Title:
Tree Guying
Detail No.
CITY ENGINEER
PUBLIC WORKS
DATE Scale: NTS P-7
RCE 50878 EXPIRES: 9/30/2009 Drawn: 7 of 16
CC Agreement No. 2019-159A
Appendix C
Ventura County Municipal Stormwater
NPDES Permit Requirements
Appendix
stormwater Permit Requirements C
Table of Maintenance BMPs C-1
Table of Construction BMPs..... 0-2
integrated Pest Management Strategy/Protocol for Application of Pesticides, Fertilizers, and Herbicides.... C-3
CC Agreement No. 2019-159A
Appendix C - Stormwater Permit Requirements
1. Maintenance Activities Best Management Practices (BMPs) Contractor shall insure that the BMPs Identified in Table 10 of the Stormwater Permit are applied as applicable (see "Maintenance BMP Table" in Appendix C-1). The BMP fact sheets referred to in the table are downloadable from Caltrans Stormwater Quality Handbooks- Maintenance Staff Guide (CTSW-RT-07-057) available at http://www.dGt.ca.Qov/hq/env/stoimwater/speclal/newsetup/index.hlm#SWMP.
As outlined in the referenced BMP fact sheets, at a minimum drain inlets and watercourses shall be protected from potential spills, vegetative debris and sediment. Do not stockpile materials, pruning or clippings in or near stormwater drainage systems. Do not fuel equipment near drain inlets or watercours.es. See additional minimum BMPs under "Construction BMPs section below".
2. Construction Best Management Practices (BMPs)
Contractor shall implement and comply with the appropriate construction program requirements and BMPs identified In Part 5.E. of the Ventura County Municipal Stormwater Permit (see "Construction BMP Tables" in Appendix C-2). The Construction BMP fact sheets identified in the tables are available for download from the California Stormwater Construction BMP Handbook at www.cabmphandbooks.comT As outlined in the referenced BMP fact sheets, the following minimum controls shall be implemented:
• Drain Inlets and watercourses shall be protected from potential spills, construction materials and waste, vegetative debris and sediment.
• Sand bags or gravel bags and filter fabric shall be installed at all susceptible storm drain inlets and at manholes to prevent spills- of paving, concrete, paint products or other construction materials that have potential to runpff. • Do not stockpile materials, pruning or clippings in or near storm water drainage system. Protect stockpiles with a cover or sediment barriers during rainstorms. • Liquid waste and concrete washout should be collected in a container with a secure lid and transported to the proper disposal facility.
• Solid waste shall be collected by vacuuming or sweeping and securing in an appropriate container for transport to a maintenance facility to be reused, recycled or disposed of properly.
• Do not fuel equipment near drain inlets or watercourses. • Construction activities should not be performed during rain events or prior to predicted rain events, unless required by emergency situations.
3. Sidewalk & Structure Rinsing/Trash Can Cleanouts
Contractor shall Insure that no wastewater from the cleanout of trash cans, sidewalks, ■buildings or any other structures shall be allowed to enter the storm drain system (the storm drain system includes streets, catch basins, curbs, gutters, ditches, manmade channels or storm drains). Sidewalk or structure rinsing shall be done with only high pressure and a low volume of water with no additives and at an average usage of 0.006 gallons per square foot of surface area to be rinsed. Any waste generated from the activity must be collected and disposed of properly and legally.
CO Agreement No. 2019-159A
4. Required Stormwater Permit Training
Contractor must provide annual training no later than June 30 of each year for all their employees on the requirements of the Stormwater Permit. Written documentation of the training must be provided by the Contractor to the City's Stormwater Program Manager by July 15 for the prior year's training. The training shall include the following concepts.
A. Promote a clear understanding of the potential for activities to pollute stormwater.
B. Review appropriate maintenance and construction BMPs identified above and in BMP tables so employees have a clear understanding of their importance and Implementation.
C. Landscape & Pest Management Contractors; Review the adopted "Protocol for Application of Pesticides, Fertilizers, and Herbicides (referenced below and included at end of this Appendix). Review the potential for pesticide-related surface water toxicity. Review proper use, handling, and disposal of pesticides. Review the least toxic method of pest prevention and control, including integrated Pest Management and the possibilities for reduction of pesticide use.
D. Training shall address the identification, investigation, termination, cleanup, reporting and documentation of incidents of illegal discharges.
5. Integrated Pest Management Strategy/Standardized Protocol for Routine and Non- routine application of Pesticides
Contractor shall adhere to the City of Camarillo's Integrated Pest Management Plan (IPM) and related Ventura County Protocol for Application of Pesticides. Fertilizers', and Herbicides fProtocon and any.adopted revisions during the term of the contract. A copy of the current IPM Plan is attached as Appendix 0-3. Major provisions of the Plan and related Protocol include:
A. Minimize the use of pesticides and promote the use of non-hazardous alternative pesticides thai are protective of human health and the environment.
B. Ensure no application of pesticides or fertilizers are applied to an area immediately prior to. during, or immediately after a rain event, or when water is flowing off the area.
C. Ensure that no banned or unregistered pesticides are stored or applied.
D. Ensure that all staff applying pesticides are certified In the appropriate category by the California Department of Pesticide Regulation, or are under the supen/ision of a. pesticide-applicator certified in the appropriate category.
E. Implement procedures to encourage the retention and planting of native vegetation to reduce water, pesticide and fertilizer needs; and
F. Store pesticides and fertilizers indoors or under cover on paved surfaces or use secondary containment. Reduce the use, storage and handling of hazardous materials to reduce the potential for spills and regularly, inspect storage areas.
G. Keep specific records of pest management activities for city maintained areas (see the IPM Plan for copy of required "Monthly Pesticide Use Report").
CO Agreement No. 2019-159A
Appendix C-1
Maintenance Activity Specific BMPs (Table 10) Page
General BMPs B-4
Flexible Pavement B-9
Asphalt Cement Crack and Joint Grindinq/ Sealinq B-9
Asphalt Pavinp \ B-10
Structural Pavemerit Failure (Diaouts) Pavement Grindinq and Paving B-11 Emergency Pothole Repairs B-13
Sealing Operations B-14
Rigid Pavement B-15
, Portland Cerhent Crack and Joint Sealinq B-15
Mudjackinq.and Drlllinq B-16
: Concrete Slab and Spall Repair B-17
Siope/Drains/Veqetation ' , B-19
Shoulder Gradinq. . . . B-19
Nonlandscaped Chemical Veqetation Control B-21
Nohlandscaped Mechanical Veqetation Control/ Mowinq B-23 Nonlandscaped Tree and Shrub Pruning, Brush Chlpplnq. Tree and Shrub Removal B-24 Fence Repair B-25
Drainage Ditch and Channel Maintenance B-26
Drain and Culvert Maintenance B-28
Curb and Sidewalk Repair B-30
Litter/ Debris/ Graffiti B-32
Sweeping.Operations B-32
Litter and Debris Removal " B-33
. Emergency Response and Cleanup Practices B-34
. Graffiti Removal: B-36
Landscaping;- - - . . .B-37
Chemical Vegetation Control , B-37
Manual Vegetation Control. B-39 ,
Landscaped Mechanical Veqetation Control/Mowing B-40
Landscaped Tree and Shrub Prunlnq. Brush Chipping, Tree and Shrub Removal B-41 Irriqatian Line Repairs B-42
lmgatlon (Waterina). Potable and Nonpotable B-43
Environmental 8^4
Storm Drain Stenciiinq , 8^4
Roadside Slope Inspection . B-45
Roadside Stabilization B-46
Storm WaterTreatment Devices . B-48 .
Traction Sand Trap Devices B-49 .
Public Facilities B-50
Public Facilities B-50
Bridges " B-52
i Welding and Grihdlna B-52
i Sandblasting. Wet Blast with Sand Iniection and Hydrcblasllnq 'B--54 • Paintlnq . ^' B-S6
'BridgeRepairs . . . ..... B-57
..Other Structures B-59
Pump Station Cleaninq^ , B-59
; Tube and Tunnel Maintenance and Repair . " „ " B-61 " ■TowTruck.Operations _ _ " " fi -63
Toll Booth Lane Scrubbing Operations. , B^4
Electrical . . • - - B-65
Sawcutlinq for Loop Installation . B-65
CC Agreement No. 2019-1i59A
Maintenance Activity Specific BMPs (Table 10) Page
Traffic Guidance B-67
ThermoDlastic Stripinq and Markinq B-67
Paint Stripinq and Markinq B-68
Raised/Recessed Pavement Marker Application and Removal B-70 Slqn Repair and Maintenance B-71
Meciian Barrier and Guard Rail Repair . B-73
Emergency Vehicle Enerdv Attenuation Repair B-75
Snow and Ice Control B-76
Show Removal B-76
Ice Control ' B-77
Storm Maintenance B-78
Minor Slides and SliDouts Cleanup/Repair Br78 .
Management and Support B-80
Building and Grounds Maintenance B-80
. Storage of Hazardous Materials (Working Stock) B-82
.Material Storage Control (Hazardous Waste) B-84
Outdoor Storage of Raw Materials B-85
Vehicle and Equipment Fueling B-86
Vehicle and Equipment Cleaning . B-87
Vehicle and.Eauipment Maintenance and Repair B-B8
Aboveground and Underground Tank Leak and Spill Control 8-90 Download above listed BMP fact sheets from Caltrans Guide #CTSW-RT-02-057 available at http://www.dot.ca.qov/hq/env/sto rmwater/SDeciai/newsetup/index.htm#SWMP.
CO Agreement No. 2019-159A
Appendix C-2
Construction BMPs (per Tables In Part 4.F. of Ventura County Stormwater Permit) Minimum Set of BMPs for Ail Construction Sites under 1 acre CASQA
Handbook
For Erosion Control
Scheduling EC-1
Preservation of Existing Vegetation EC-2
Sediment Controls
Silt Fence SE-1
Sand Bag Barrier SE-8
Stabilized Construction Site Entrance/Exit TC-1
Non-Storm Water Management
Water Conservation Practices NS-1
Dewatering Ooerations fGroundvvater dewaterinq only under NPDES Permit No. CAG994004). NS-2 Waste Management
Material Deliverv and Storage WM-1
Stockpile Management WM-3
Spill Prevention and Control WM-4
Solid Waste Management WM-5
Concrete Waste Manaaement WM-8
Sanitary/ Septic Waste Management WM-9
Enhanced BMPs that are to be applied to construction located on hillsides or in areas that discharge directly to 303d listed water bodies or Environmentally Sensitive Areas {see VC Stormwater Permit for definition)
Enhanced Construction BMPs for Hillsides & 3D3D Listed Water Bodies CASQA
Handbook
Erosion Controls
Scheduling EC-1
Preservation of Existing Vegetation EC-2
Hydraulic Mulch EC-3
Hydroseedinq EC-4
Soil Binders EC-5
Straw Mulch EG-6
Geotextiles and Mats EC-7
Wood Mulching EC-8
Slope Drains . EC-11
Sediment Controls .
Silt Fence SE-1
Fiber Rolls SE-5
Sediment Basin SE-2
Check Dam SE-4 •
Gravel Bag.Berm SE-6
Street Sweeping and/or Vacuum SE-7
Sand Bag Barrier SE-8
Storm Drain Inlet Protection SE-10
Additional Controls
Wind Erosion Controls WE-1
Stabilized Construction Entrance/Exit TC-1
Stabilized Construction Roadway TC-2
Entrance/Exit Tire Wash TC-3
Advanced Treatment Systems
Non-Storm Water Management
Water Conservation Practices NS-1
Dewatering Operations (Groundwaler dewatering only under NPDES Permit No. CAG994004) NS-2 Vehicle and Equipment Washing NS-8
CC Agreemeni No. 2019-159A
Enhanced Construction BMPs for Hillsides & 303D Listed Water Bodies CASQA
Handbook
Vehicle and Equipmenl Fuelinq NS-9
Vehicle and Equipment Maintenance NS-10
Waste A/lanaqement
Material Delh/erv and Storage WM-1
Stockpile Manaqement WM-3
Spill Prevention and Control WM-4
Solid Waste Manaqement WM-5
Concrete Waste Mana.qement WM-8
Sanitarv/Septic Waste Manaqement WM-9
The above referenced Construction BMP fact sheets are available for download from the California Stormwater Construction BMP Handbook at www.cabmphandbooks.com.
CC Agreement No. 2019-159A
Appendix C-3 - integrated Pest lUlanagement Strategy &
Ventura County Protocol for Application of Pesticides, Fertilizers, and Herbicides CO Agreement No. 2019-159A
CITY OF CAMARILLO
liMTEGRAlED PEST MANAGEMENT STRATEGY
Dated March 19, 2010
Revised February 27, 2014
Prepared by
Anita Kuhlman, Stormwater Program Manager
Leo Alamillo, Public Works Superintendent
CC Agreement No. 2019-159A
TABLE OF CONTENTS
Page #
1. MISSION -]
2. GOAL 1
3. PURPOSE -1
4. PREFERRED PEST CONTROL PROCEDURES 2
5. CURRENT PRACTICES 2
6. MONITORING 2
7. ROLES AND RESPONSIBILITIES 3
8. RECORD KEEPING 3
9. TRAINING 3
10. IPM STRATEGY REVIEW 3
11. EDUCATION AND PUBLIC INFORMATION 4
12. CONTRACTORS 4
13. WATER QUALITY MANAGEMENT 4
14. STORAGE AND INSPECTION 4
15. LIMITS ON APPLICATIONS . 4
16. DEFINITIONS 5
17. REFERENCES. 7
ATTACHMENT A MONTHLY PESTICIDE USE REPORT
ATTACHMENT B NOTICE OF PESTICIDE APPLICATION
ATTACHMENT'C Ventura Co. Protocol of Application of Pesticides, Herbicides & Fertilizers
CC Agreement No. 2019-159A
1. [VIISSION
The mission of the City of Camarilio's Integrated Pest Management Plan is to promote environmentally sensitive pest management practices, while preserving assets and protecting the health and safety of the public and our employees. The City recognizes that responsible pesticide use can be a model of environmental stewardship. This strategy meets the current requirements of the Ventura County Municipal National Pollutant Discharge Elimination System (NPDES) permit; Order 2010-0108 including the Ventura County Protocol of Application of Pesticides, Herbicides & Fertilizers (see Attachrhent C}.
2. GOAL
The goal of the Integrated Pest Management (IPM) strategy is to minimize the use of pesticides.- The emphasis of this program is on the cpntrol of harmful, pests and diseases and not their eradication. Insect, weed, and animal pests will be monitored to determine population size, v./hen they occur and the impact they have on their respective environments. . Injury levels and-treatment thresholds will be specified in respective.environments;^ Injury levels and treatment thresh'oids'will be specified in order to knovir howto react using best management practices., .In most cases, this will lead to the implementatjon of biological and physical, controls. When if is determined that pesf levels are at or wiihexbeed threshold levels, a reasonable.effort will be . executed to use the least hazardous materials, will be Implemented first. Conscious efforts shall be Implemented to replace pesticide applications with beheficial products where feasible In accordance with this policy.
3: PURPOSE
This strategy sets forth-the guiding principles-for development and implementation'of IPM.for the City of Carriarilio. This strategy enables the City of Camarillo to:
• Create awareness 'among staff and the public -on IPM techniques;" • Eliminate adverse impacts of pesticides, oh water quality In urban streams, groundwater and the ocean;, .
• Promote the use of hon-hazardou$ alternative pesticides that are protective of human health and the environment;
• Apply peMiddes in a manner that protects and enhances our natural resources and public health;-
• Practice a consistent standard of integrated pest management and • ' Mairitairi a leadership role'in.developing ecolbgically sensitive and aesthetically pleasing landscapes; -'
This IPM strategy also provides for periodical re-evaluation of pesticides used by the City of Camarillo. .City and the City Contractor's employees involved In pesticide use.will be able to make conscious" decisions about the control mechanism selected and" use CC Agreement No. 2019-159A
pesticides wisely, in addition, all contractors applying pesticides on behalf of the City of Camarillo will be required to comply with the IPM requirements.
4. PREFERRED PEST CONTROL PROCEDURES
At the IPM action level personnel will consider the options or alternatives listed below in the followng order;
• Cultural controls (healthy plant, fertilization, competitive plants, etc.) • Physical or mechanical controls (hand,labor, mulch, mowing , weed-eaters, traps, etc),
• Biological controls (beneficial insects, natural enemies or predators, pheromone traps, corn.gluten, etc)
• Botanical controls
• Lowest -risk chemicals
5. CURRENT PRACTICES ,
The City, of Carnarillo Is now and vyill continue to employ these pest management practices; - • -
• Np.controls (e.g.;.tolerating the. pest infestation,"use of.resistant plant varieties" or allowing norrnai life cycle of weeds)..
•- Mulching in planter areas^.and-arqurid trees
• Spray pesticides for insects •
• Spray .herbicides for weed^abatemerit
• - Use pesticides.for rodent control •
•" Hand labor and weed-eaters to suppress weeds
• Best Management-Practices (BMP) for turf grasses such- as proper watering, fertilizing, aerating and. thatching.
• Washing Water/lnsebtlcldai Soap
. • Planting of insect-and'disease-resistant plants species • -Trapping.. , ....
6. MONITORING
The IPM personnel will be responsible for identifying pest locations and determining when the appropriate control measure will be most effective. Considerations taken-wiil include when the-treatments will be least toxic to non-target prganisrns, most likely to be the most effective at preventing recurrence of the problem, .most cost effective both Ih the short and long terrri and timed to coincide with the susceptible stage of the pest. " . J CO Agreement No. 2019-159A
7. ROLES AND RESPONSIBILITfES
The Public Works Superintendent shall be responsible for ensuring that departmental procedures, budget and staffing decisions support implementation of the iPM strategy for the Street' & Landscape operations. The Pubiic ' Works Superintendent shail be responsible for managing and Jmpiementing all aspects of the IPM strategy for the Street & Landscape operations of the city.. All measures shall be applied after consuitation with the responsible manager/supervisor.
The Water Superintendent as well as General Services Manager will also.ensure that all contracts they manage for pest or landscape services will include and implement where applicable 1PM strategies.
8. RECORD KEEPING
The City of Camarillo shall keep records of pest management activities for city maintained areas." The cit/s contractors- will be responsible for keeping records of any. pest management activities that the "contract requires.-Records shaHinclude-the following information (see Attachmerit A for examples of the Pesticide Use Report and Pesticide Reduction Report):
• The target pest'
• The' type and quantity of pesticide' used;
• The location of the "pesticide application;
• The date the pesticide was used;." "
'• The applicator's name;"
• The application.equipment lised;;,':.
• Prevention and other hdnycherfjical methodsdifc^ used; and : • Experimental efforts*"".
This infomnation will be used 'tc^eveidp a system to project potential threats'"and" develop appropriate pest thresholds' in.'addition-to beirig 'used for the year-end reporting-of pesticide quantities used. • • - :
The following divisions will be implementing this policy and keeping necessary records:^ * • Streets Division, 805-388-5338 V ' ' .
• Water.Divisidn, 805-388-5373
• Sanitation Division. 80^383-5665
• General Services, 805-805-388-5377
9. TRAINING
Incfeasing knowledge by staff who 'maintairis landscaping is critlcarto the success of the IPM strategy. Ongoing training and educational opportunities for'staff regarding-.-IPM CC Agreement No. 2019-159A*
concepts, practices and products will be provided. All staff applying pesticides will be under the direct supervision of a pesticide applicator certified by the California Department of Pesticide Regulation in the appropriate category.
10. 1PM STRATEGY REVIEW
The City will meet periodically to review the IPM strategy. The City of Camarillo will prepare and annually update and inventory of pesticides used by all internal departments, divisions and other operation units. If changes are warranted and changes are made, the target implementation dates will be identified and the policy language amended if necessary. A demonstration of reduction of pesticide use should be shown based on the yearly quantities reported. Pesticides that are no longer appropriate for applications per Federal State, Count or City requirements will be removed from use.
11. EDUCATION, PUBLIC INFORMAtlON AND PARTNERSHIPS
Education of city staff and the public about, the city's-IPM practices vyilt be included on the city's web page.- The city^.will encourage partnerships with other agencies and organizations to encourage the use of IPM • •
12. CONTRACTORS
When the City enters into a contract'of extends-the term of an'existing, cohtract, the contractor shall comply with the IPM strategy., " . ■ :
13. WATER QUALITY MANAGEMENT - ' '
When evaluating pesticides- for; 'use; or appiicatiqri,.- the element ..of. "Ehylfonmentai Stewardship" must always be considered.. City of Camarillo's, employees contractors will select and apply IPM methods that will have.thd least impact on" water quality, and the environment Staff,emplqyed aJ[way§jyoid,appJicatfo^^ of pesticides that directly cbntacfwater;"'unfe^ pesticide is Vegisteredund^California law for aquatic use. ■ Unapproved pesticides will'riot be applied, to.."".areas immediately adjacent to water bodies where through drift, "drainage, or efosioriv there is,a possibility of a pesticides being transported into surface or ground.water,. The application, of aquatic pesticides to surface water "will comply with the .provisions and "the-indnitoring" requirements of Water Quality Order No. 2004-0069-DWQ.
14. STORAGE AND INSPECTION
Pesticides and fertilizers should be stored indoors or under cover on paved surfaces or using secondary containment. Emphasis should be placed on reducing the use, .storage and handling of hazardous materials to ■ reduce the' potential for spills. Regularly scheduled inspections of . all storage sites shall be performed with inspection records being kept. • ' . . *
CC, Agreement No. 2019-159A
15. LIMITS ON APPLICATIONS
Applications will be evaluated and shall not occur when there is a potential of contamination:
• To the bodies or clothing of persons not involved in the application process through drift or direct exposure
• To non-target public or private property
• Excluding pre-emergenfs, ensure no application of pesticides or fertilizers are applied to an area immediately prior to, during, or immediately after a rain event, or when water is flowing off the area
16. DEFINITIONS
Action Level - The level of vegetation or pest population at a specific site at which action must be taken to prevent the populatton from reaching above the threshold level:
Biological Control - The action of parasites, predators or pathogens in maintaining another organism's population density at a lower average level than would occur in their absence. Bioiogicar control may occur riatyrally in'the field or result from' manipulation or introduction of biological control agents huina'ns.'
Botdnical .Control - The use of plant-derived pesticides.
Cultural Control - The use of planting techniques, irrigation; fertilization, pruning and ' ■ mowing to influence how'plants'grow:. Healthy plants are'pften likely to have fewer insect; mite and disease problem's.- The iriblud^'choosihg the right plant for the right spot and- choosing plants that are resistant to'b"r_sufferlitt)e;damage from pests. ■ Environmental Stewardship-The sWate'gic approach to pest rnanagement in which IPM practitioners focus on preserving the natural integrity and health of the environment.
Including public safety, while recomrnending or applying' pest rnanagement methods. ". The philosophy helps to create awareness of the best.rnanagement practices and their:
relationship to maintaining a health erivifohmerit while conducting pest management activities. .
Exempt Materials- Materials listed .by the. Organic.Material Review InsWute as certified of organic production.
Herbicide - A pesticide used for.cohtrolllng .'undesirableTIa.nt life.
Integrated Pest Management (IPM) - A mulll-disciplinary, ecological approach to the management of pests based first on prevention and when needed, a control method like cultural, biological, physical or mechanical intervention, using chemical pesticide applications as a last resort
O'C Agreement No. 2019-159A
IPWl staff - The individual or group designated to serve as the point of contact for the strategy. The person or group develops, reviews, and implements the City's Integrated Pest Management program.
Landscapes - Grounds that are actively managed such as parkways, medians, plantings, turf, landscaping adjacent to city facilities, rights-of-ways, and open space.
Microblal Pesticides - Pesticides that consist of bacteria, fungi, viruses or other microorganisms used for control of weeds, Invertebrates, or plant pathogens.
Organic Materials Review Institute (OMRI) - The Organic Materials Review Institute is a national non-profit organization that determines which products are allowed for use in organic production and processing.
Pest— Any living organism (animal, plant or microorganism) that causes damage or poses a. threat to humans, property or the environment.
Pesticide - Any material (natural, organic or synthetic) used to ogntrol, prevent, kill,- suppress or repel pests. "Pesticide"'Is'a broad term that includes insecticides (insect killers), herbicides (weed or plant killers;), fungicides (fungus killers), rodenticides (rodent killers), grovrtK regulators arid other materials like;miticldes' (used for mite"control) or products that kill snails and slugs (mollusclcldesj'.' •' • Mechanical Controls - The use of IPM c6ritrof.meth"ods.u&ng hand labor or'equipment such as rnowers, graders arid^^eed-eaters , .. ^.--
PhysicaLContrpis - The. use. of muiphirig^ fiipw^^^
Signal Word - The asslgrime"rit ofa word to a pe'sticide product based -on acute oral;' . ■- dermal, or inhalation toxicrty, of on.the effect to skin .or eyeS; Acute To)dcity is the toxicity of a .chemical after a single or, limited exposufe/ Chronic Toxicity is the toxldty of a- cheriiical after Ibrig-terrTi exposufe.'.T"^^^^^ • • •.
Danger-indicates a highly tdxie pesticide product.. It is a corrosive or causes severe'burningtotheeyesorsRlriN""' ' -' 'V - • •
.. .VVamlng-indicates a pesticide.that is moderately towc if eaten, absorbed through the skin, inhaled, or one that will cause moderate eye or skin irritation." Caution^ndicates that a.pesticide is ^llghlly toxic if eaten absorbed through the skin, inhaled, or if it causes slight eye of skin irritation.
Threshold Level - A level of pest darhage that is intolerable or will contribute to an ecoriomic loss!
CO Agreemenl No. 2019-159A
Tiered Materials List - A list of pesticides classified Into three tiers on the basis of their hazard potential. Pesticides considered for use by the Street Division are screened through the hazard criteria and will fall Into one of the following tiers as determined be the United States Environmental Protection Agency (EPA):
Tier 1: "Danger" or "Poison'-highest concern
Tier 2: "Warning''-moderate concern
Tier 3: "Cautlon'-lpwest concern
17. REFERENCES
A. Ventura County Municipal Separate Storm Sewer System Permit NPDES No.
CAS004002, Order No. R4-2010-0108. Download at Los Angeles Regional Water ■ Quality Control Board web site:
httD:/Avww.swrcb.ca.Qov/rwQCb4/vvater i5sues/Drograms/stormwater/muhicipal/lndex.shtmh B. Ventura County Protocol of Application of Pesticides, Herbicides & Fertilizers (download at www.vcstormwater.orq.
C. Aquatic Pesticide Application NPDES Permit; Order No. 2013-0002-DWQ. (Download at-State Water Resources Control Board web site:
http://www.waterboards.ca.Qov/water Issues/prcQrams/npdes/aQUatlc.shtmh D. Community for a Clean Watershed -www.cleanwatershed.ora" E. Ventura Countywide Stormwater Program - www.vcstormwater.orq CO Agreemenl No. 2019-159A
ATTACHMENT A
Pesticide Use Report Example
Pesticide Reduction Report Example
CO Agreement No. 2019-159A
^ASSO^^
City of Camariilo
Monthly Pesticide Use Report
IWonthA^ear of Application:
Contractor;
City Division:.
Name of Applicator:
Site Description: or See attached map
Manufacturer & Name
of Product Applied: Total Product Used:
Number of
Applications:
Type of Pest
Treated:
;
■.
.
.
Equipment Used:
Comments:
Cam IPM Final 2-6-13 Attach A Monthly Pestldde Use Report.doc 2/7/2013 CC Agreement No. 2019-159A
ATTACHMENT B
Notice of Pesticide Application
CC Agfeement No. 2019-159A
Date:
Notice of
Pesticide
Day:
Target Pest:
The below material(s) being applied is (are):
Product Toxicity Category:
Area Treated:
If yo.u have any questions, please call the
Streets Diyisioh at 805-388-5338.
City of Gamarlllo
CC Agreement No. 2019-159A
ATTACHMENT C
Ventura Co. Protocol of Application of
Pesticides, Herbicides & Fertilizers
10 i
CO Agreement No. 2019-159A
Vteritum County. Application Prptpeol
: Adopted July-200]
Amended. October Jo, 2009
Amei^dad February 27. '20J4.
Application Protocol
Pesticides, Fertilizers, and Herbicides
1 "O. Vetitufa 'Go.unty MuriiGipal MPDES -StormvyateT Permit Hie purpose of this-stdhdard operadrig-procedure (S.OP);is to defihe an applicationiprotocol for theiro.uline .^d pdn-touriue app^icaiion.of pestjcides>;fertilizers, and;berbicides (including pre-eiiiergentsj. This SOP proyides-a cojnprehehsiv.epdiiby ro.cornply wdi,the Vefthhu,County l^erniii (^^§.0O40O2),.a guidance to provide.for cOnSistent;impjementotiou coun^yideifor VeniuraiCouiity \Vateished-PibteGtidii-TDistnct;.(\''(3^t>), tbe.GOiifity of Ventura, the Cities of Camairillo, KTlmoin, Hod'rparl;; 0j&iyDjiJiaid, i^orrf&eHeiile>-S^^Biienayenhjira, Santa Paula, Siiiii "y^ey,:aniThpus,and;Oj^ (referred .to-separately as'Corpennittees), and a methodfot^re'ducingf^ of.pestlcidesi f^lizcrSy and'herbictdes'tPthestpnn dfam>systein. Th;s;prpjtpfqi^:^,araendedip^^ ■ rbqnifejgentsrJi.theiyray'Tj 2009 Ventura Gounty'MimicjpalStormwaterPemii^ OtderNo. d9i0057 and.iiirthCT :amended,Febniaiy 27,2014 tQ fix,typbgraph.icaV)5rro"fS ®"djeference:^the July 8i.20JO'Ventura County.Pennit, Grder:2p.l:0-0^i-P.8 and current California Aquatic PesticidePlPDES Perinits .1.0: s:mw
The scope ofithis application protocol is to ficus on preveriting pesticides, fertilizers, atid herbicides from enteqng -th'ejslofih draih systein aftd dischargihg.toregeivirig'-W This.prptpedl'is applicahle:to ,l)';tbe outdoortise of pesdcides, herbicideSj-and fertilizei^;.2)lbeu'ssofp6sticides.ahd-fertiiizersSVhere,thematemlsmiayc^^ cpntactMfdi'precipitation; 3J theuse ofpesticides, herbtig fertilizeis.vyhere.Jhesemafefialsiaaycoinc-into ooiitacmviai runoff(natural OX'mduced);j:-^^ 4) the use,ofpe^cfd.es,".herbicideSv.orfettifi2eTS anywhere' inay be direcdybrrindifeCtty discharged'to a stormdrainagesystem.
Hiis protocolds applicable to any Co^pemiittce staffati.d Contracted: services ihatjapply pesticide^ feptilizersjpr herbicides. ■SuchstaffcoWittOTdyincludeiparfe public \voiics,-purehasing,:buiidih^groumis-ihdittCnanGe, hazardous niaterialsi^and pesticide'dpplicatioh-staff.
Tlits/pfcitbcoi iSrnOt.hppliCaVieTo die iindpQr "uSe of pesdcidesi herbicides or fertflizerSi-birt israpplicablc -to ldic cons.equential.outdoorhandUngj-mixiag,-.tfanslpDfl,of dlsposiil.ofWteTjalsrOlatedto'indQdrruse. Thisprolpcoi •does'notapply When other.^P^ES permits ari'^or abatemehtorders are-inieffect at.the.selectOd'site.
Puilhermorei'this protocol is noiintended to bplacefeaeraLbr'staleTequiremenis prprpvidC .cpmpJeie dirbctfc fot'dppiyrngi,hahdiing,='transpbiting, mkingj OpstoringpesfibideSi fertilizers^orhertiicides. Cbhsiilt-fbderal.and state jiequirem8nts.for'thiS:additionaliinfoiniatiQh.; IJse--iSfonn?itibn.foreac,hp^,cide,iertil^ can be found bntheirn.anufactufpf AdfJidqnal safetyiinfofmaticm can be;found jn.chethiCal-^cifidsafetyrdati sfieets.fS^s),
3.0 Definitions
Application —.means the iisC:ofthe product as a fiimigtot, dir^t siifface $pfay,'treatment, di'ench, injection, incorporation, side-^essirig,'pfOremefgenb.fbffow,edspread#'onbroadc.astagent.
GalifpTnfa::Repartoent of.Pesticide.Itegnlaiibn:.(CDPR)'-The.smte'agen{^fe]^pnsibieipr.r^ ^euseipf pcsticidwdhCanfoiiiia..
;1 Of:10
CC Agreement No. 2019-159A
Ventura Coimty.Application Protocol
Adopted July<2P0I
Amended October. J.5,2009
^ A'mendedPebruary27y20J4.
.pir^cfSujiervisioBt- A.QACCor QAL,if services contracted^ is ayailat>]e» (wthi^i.ttic jpcatioh ra specified in;Ae ;Mdrithl)iSumrhary HesticTde Use.Re^rtFprm lobated ori t|ie;(?a!ift>rnla,Depattoent of PesticideRcguIatioji.. website: httpi/Av>yw:cdpr;ca.gov/dpcS'enforce/prenffrm/enf0,60.pdf) to dijectlytnanago'an'dcpnprpi iHe; application (ofany pesticide, herbicide, or ,feftiitier)- by supervising otiiefs. Tlie QAC 'or QAL^anag^and controisi'the 4Ppijcjai&h;:crf"pesticides,.herbicides, and feijilizers through available verbal c.omrnunicatfdn.tb ihcl.udedirect" interaction, telephones, cendlar;phones,- '800 MHz phones, ^d radios.
Feasible eapable of.being a.ccomplished:in"asoc,eessfiilinannei^. within areasonable period of-tiine; taking into accoUnt econottiici enviroomerital, social, and technological factors.
Forecasted Storm Event-A y/eath■e^eveht."predlcted.to;.6bmme^ce ne>d 24^bour .time ■windoWj.vvhere :at least d/l-5=inch,^ pfTain.br'TO isfOTecasted tofall.
Herbjdder-A cpminon:pestIcide=focused:on killing weedsiand other plants that grow iJvhete,dieyjne:not^^^ intcgi^fcd:l^cstManagement(IPiyp--:mebi!S.a sustainable,a|»prQachfo.inaha;^ngpe^ by cdmbtoing biolpgic^i cuituxaj, physical .aad.chemicdVtQoJs bnway-tiiatmi'nunw economic,health, andcnviroilmentalrisks.. . ]Mbmjfacturer*s"LabeI^Thcmain source bfinforinatioh bnhoWtb'us'e.^theproddCtbpri^tly, Scrfelyj-.'a^^ 'The maia sMidns-Gfa.la%l,^^^^ commPn namsiandbr^d name^ active ingredient; EPA.registraHon number, signal words, first aid.idir'ectioris fot Use, and 'sforage/dlsposal.
Saifety D.afaSb^ts^fSpSs)'^ ihiprimtipn;sheetprpy{dedby a.chemicalmanufacturerdescribing chemical qualities, hazards,- safety -precautrbriSi and einergehey:iptdce:duies..t6 be.fo Jpc^e.ijfAispilVfire, pr other ernergency.-
iKon-Ro.utmeiApplicafipji-,"An9n--scheduled application to include a "pnerfinie" Qriaii*^raergency'*us'0 of pesticides, herbici'des;j^»d, fertilizers;
NoMcePflhfeaitNOl^ for Pesticide Usage--An oral^or wntten notification subiiiitted pfioftbithe ilse of a rcstrictedmsejjesticiao, puVsaabt'tp a;pennit.
.jPeslicide-Kelffned hyiUjerFederallnseetip^ Hungicldei aodRodenticide ActtFIBRA)vas''\,.ari.y;Substaric,e.or rnixtureof substances ifltended fprpreventing^ destifpymg, repellmg,'pr mitlgating'.any InsecfeiTodfinte; nematodps, fengii weeds, or anyipther forms pf-iffb declared to be pe^, and any substance; ormbrtuce.ofsdbstances intended •for-^useas aplanlfe^laferj dcfpliaat,,prjlesi^£Uif,
. . :State
Pesficide^aws-and Regulations exaih^j;and qualified ia.'One or-more.pasfcontrDl'cafegOK^and.iuay-therefPreapply restricted matenalSj-'sjipervise pestlcftfeappticatipn^-.butwliP'is not entitledito-supcrvisctheoperations ofapest eonfeDfbus'iiiess,.
Quaiified}Aj)Jiiiicntpp License-HoIdc.r-ifQAL) - Any;p.er50pyyhp-"has'aupce«isfhlly passedthe:CaHfdnua Sta^^ Pest^oid.etaws andRegulations exam, and. qualifies: m one orinore pest cpptrpl.cate'gpne.sant( may therpfor^^ restricted materials &nd'spp.er.vis,e the peStjCide applic^.pp/opeiatibnsanade by a licon^ifpestcontrol'ibusinessi j^oUtiu.e.A'ppli^tipn ^ A scheduled (weekly;-quarter-Iyi. annually,.:etc..) use of a-;pesticid.e,iierbicide, orfertilWf to attain a^specifiCgoai-
Veniura Countywide Stormwater OnaUty MdndVement Pr'o&jxm 2: of 1 (1 CC Agreement No. 2019-159A
Centura Comiy Application Protoeol
/A'doptedJuly 2001
Amended. October 1% 2Q09
Amended Febhiary 27.2014
■SignaVWord —Defines agproxim^ely howha^dbusa.p^ could befg people byijsmgdescnptors.snch as or DAGGER-POISON.
Storm Event- A weatlier event ihat producesirhore.than .25-inch of precipitaljon- Dse. - means.^y pesticide reJited activity including:
Pre^appII;cat.ion'.16 .include: arraoging for. application, mixings loading; and m.aldng necessary preparations for application;
Application of thepesticide; OTd-
1 Eost-applicatipii activities— cQntrqi-ofthe tteated area,-.management of the treated areas tranaporfation, storage, disposal ofexcess pesticides, equipmerit vv^h; cdntamers, and cleaning" of equipment.:
TJsB.d'oe&-notAnclu(Je emerd^'cv resoonders: commercial transporidthn.- mcmufacttmn^. formulating.-or Di2ckct0m0\.
4.0 Responsibilities
Corpernuttccs^ shali:
•a.- Designate^a-QAG or^AL holder, to provide advice and^asSistance ^h:aH'Ih.atTeI$^elatedto;,pe,stic.ideusage,• d.isppsal of prtsdyc.ls, audaafetyi
b. .Pxowde pesticide applicators Cmcluding contacted busihesse2)'with.appropriat6.i^"cdrd lteeplng'fdrins.:to :documentpesticide,useht^^//vvftw."cdpr».cajgpv/doc^enfdEce/pren|(&t^eniDd{l-pdl5 (Attachment A)'; c. Anntl^iyyeT^that^pputchasingi storings rft.)xmg,;lDading, and'Safe^ta^"fbrpesticide,;fertili2cr> and. berbicide^ use,aidan-Uccordance. with ^s^pfotdcpl, appiiCabl^awsVand te^ladbns mciuding flie cu^•and v^id-'QAC/'Q^D ceitjfficafions- :d. Ven^ tlVatno b^ed or nnregisteredpestic{de^is.stored or applied.
Ci RequesfdainlscapeTs to implement: pTocjedm.esjio en.cburage'the.tetehtioii t^d.planting bi"nedivieyege^O^ tofeduce Yfetefj pesdqide^tod
;f. Gobrdjcaib tiding courses.for ailipesticide handlers tbmeetfiie.conlinuing educatibn requiremerits,
jp^tkicle appliulbia shalli
,a- Berceriified as Or 'ttodeS the direct siipervjsion.ofj ;a ^AC^ofQAL-holder and;be piqp^rlytram^ to w;qrk wift'pestipidbs*. fertilizers, and^or-herbictdeSi bi Follow manufacturer'^ labellnstruclions.audthis SOF. When siieh insftyctioii i5,iri,confiict:Wlth tfubjS.Q^^ .the label; inductions vdll befbllowed.
0. .Ensure thafnobaiuxedbrTjnrejisferedpesticide is^tbredor.appliedi d. .Follow tho.pbUcies and procedures^establishettin-this appHcationprbtbcbl; e. Report any unsafe .worlrpractices td-1heif lespe'ctivesupervisors. }0!nturaiCounty\vide. Stpkmivdter'^uaii^J^aA48^^ 3 of 10 CC Agreement No. 2019-159A
Ventura Coi^tyAppJicqthv Protocol
AdoptedJuly 200}
.Amended October U, 2009'
Amended pehruaiy. 27; 20N
4.1 integrated Pest Management Prpgram (ipy)
Go-PejTOittees.and Pesticide.applicators, shall implement an iPMpEogram Ijy May 7i, 20 lOthat incluilesihe following:. "
a.. P^ticidesjafe iised only.ifmoriitbringiirdicates they, are needed according to established giiidelih.es; h. Treatment is made -wilh the. goal of l ehiovmg only ffie .target" organism'., p. Test.contrpis artf.sple'cted.^4;?PP'i®d.ih anianncr thatntinmiizesTisks to human heaith, beneficiaJ, n'bh- target'organisras, and the.en.vjrohment.
d. ,lts.us.e ;prpBsticjd;es; including ©cganophosph^tea ^d'Pyre'^roids do not threaten wafer quality; Pi Parmer vvith -other agencies and organizations to encourage tli'e use of JPM;. .j^dbpt arid verifiabiyamplelnCritpdiipicS, procedures, and/Qr;prdinances:requiring the mimmization.of pesticide-use and ■encouraging.the usc/of irM techniques. (ihbIU"3ihgb.enefi,ciaHDsecf^ m.fhe,Permittecs' oyerall.pperatioris and. pu-mumqipal.property.
Policiesvjjroceduffis, and oidihari'ces shall include cdmmiriu,ents an,d dh3ejmes.to;reduc_e.tl)e use of pesticidestliat.cause impamnent of surface waters by implementing, the-followiiig.p'roccdurcs:
1. C^'ariti^ pesticide usC by^its; staffpn'd, hired cpptractora.
2. Prepare and annually up^te an inventoiy of pesticides "used by^dntetn^ldeparbnentsj divisYoiiS] and other qpCTatjonal units.
3. Demonstrate reductions-in.pesticideuse.
f.
Ventura CbmtytyiHu. StdrMWi^P.^ffd(ity'Mandgeme^^^ Pr&grcim 4;of i'O CC Agreement No. 2019-159A
Veni}(r.aCatoi:y.Applic'rition Pfpfdeol
,A dopt'edJufy 2W1
Amsffded Octoh^r 15,2009
Amended Fehruaty 71,2014
5.0 EnyironiTi^ntel: Conditions
Erivirbninental conditions (weather and site conditions) xequl^d-for. application of pesticfdeSj ftrtilizers, and Hef'bicidbsjs dependent npon label and Ventura County StonnWatenPermit fs^uireihents. Site conditions;are •detenriined'by visually (V.).,o,bseryjiig..the area for situations or by collefituig i'nfprnJation rccogiiized-wcathcr; :;forecaStiii|;^) org^katioiis., 'Eof example, storm events can bs'tracked oii the on Natiphal'Wealher Service's National Oceanic and, Atrndspheric-AdmitiistratJOil (NOAA) website. htfp://wW[>weatSer^Soy^ The followingrtable is pFOvide'd as a gnideto appliGators^^yhcrc weather or site conditions may impact the appiicatfoii of the pesticide, fertili^r, dr herbicide. Weather7$lte-cbndilibhs rriust be verified Tor allTisted; coiiditipris. FOre^stirigmaybeused.fqrother,weatiiev/siteeonditions,butis'necessa^:toestablish:a,2i1^iiour tuneframe;pri6f to actual rainfiin. .A.'*Ye5!' indicates the weather/site, eonditiftns;where application ofpesticides, fettlli^js, and herbicides, inay occur. A 'No" indicates wearher/site conditions where appiication-of pesticides, ferHliKrs; and herbicides.may hotpccu'r.
Wegtb'er7SH0
C6hditldhs
Fdrrh of
Determining
;Weather/$it6
Conditions,
Routine" Appliegtioo N.pn-rputine:
Application
Wind-free" (snfficient to
• avoid §pray-drift-ifrdiii
pbint-of application)
v Ves
Storm .events (s_ee
definition);
T NO No
Within'iOne; day. of. n
forecast^ .stprm- eyerit
(see defiratior).);.> 0.,23
mches
Ko ■
(except fpf application; Of
pio-eraexgeats)
No:
After a ftofin event where; V No , ■ No
ninning.
Watbf-is running off-ate. V. N"o . No
.;RiSingfgreundwater. ■V No- No
.Oroundi's '^lifated V- No No
Ventura (Tountywide 'Storm\vaterQuaUtyMdnq^ejnent.Pr6gr'afn: 5dfJG CC Agreement No. 2019-159A
' Ventura County Aj)p)icaUon .Protocol
.'Adopted July ZOOJ
A'mended Oetdber: i;Si 200P
A'mend0Febni.a}yW^ 20J4
^.0 Palljiitteii Prevention ond ©pill Gontroi
Jmgaition cina!s,.open trenches, surface'waters, wetlands,-designated 3D3(d)waterho3ies, and, groqnavvatef.sbjjrces should bff noted and-appiication. shall be made to prevent contatnihaiion of these areas, In the eveht^at-pesliciaesj-fertilfeefs, tod/or iherbiri hot intended for watbrappl'icaii'on^are inadvertently spr^ed; pr spilled into the water,sources listed.above; thefollowing steps arelo be taken:
a. StoptiUpesticide applications saidassesis theiSttii'ation.'. b. Prevent further.cpht^iaati^ sources.by using controhmeasures'suGh'as storm drain inlet protection^.nbsorbent materials,.sandbags^ o'r-trjerichiDg, c. Mark.tlie area-wbeie. the spili.or-ovferspray" occurred,. ,d. Contact the enyiroiimenta c.oordinatpr m y.pur j urisdiction. e-, 3tepoit-the spill to tliB-appropriate-departmrat^tbi: .c.ieaji up, f. ;Gorit^t.gbyernmehtai agency o.f.repprt^le quantities.
7.0; AquatiG Pesticide .Appli.Gaiiqii
Pdrcoiitroi .sveeds.:jn=openWateri storm .drainagdsystcm, andflood control.chahna.afeas, only tiiOse- tnaterialsspecifically designed'and-regi^eredjor:dircct.\yatef application may^enscd. Otrecdons ctrctheJabels hlU5t;beMawed.ns^weIl;^e'V-aIuaiingflveapphcatibn.for &e.pdteDtiaI:tbhann.fheenviiOftmertt e.ujfrentiy^the following is-reqiiired prior toapplyingari ac[iiatic pesticide; •a. ..GdVerage is pbtmn^^ On.d cprnpli.anceis:achieved.undeF Water Quali^Order No.-2O.l3'-^0Ofl2-DWX5 - AqimticrWeed .CbhtfoTJ^PDES Permit and;20Li-2-O0C)3.-DWq;<Vector Gonhol i^GES-Penrtit). Fot offhe peroMts vife.ibUie.Siate.-W^etsKesoufces-Ooritrdi Board web:Site:at:
■^b]ltp://w\vw.waterbbards^cigby/waterJssne^ptogr^,^P^dW b, Cltecflons ou'the labofar^followed.-
c.- The.applicafion.site1s evaluated pri'6rtb:applic^ori,for1hepoten:tia'l ofthe:pe§timdertp'h^ tile lenvirdhinent..
6'.ofI0'
CC Agreement No. 2019-159A
Veplurci County Appiivatior. Pnotoco!
A dppled July 2'091
Am'mded.Oclober '1:5-, 2009
Amended Pehriiaty 27, -101'4
::&.£) Thaiinihg and Dd.GMrnent^tion
:8.1 QAG: and ^SALKequiremehts
Each Co-penhitfee will ojily/use'staff (includiijig contractedbusinesses^ that are-undertlie direct supeh^fsion.oX a -QAC/QA'L.hoTder. The QAC/QAL must posse^ a valid dnd: curtenteertifieatiph. The'^plieatori'siesppnsible.for folldw'ing any federaj aild state-requirejriehb as well as all label requiiemenls and reviewihg the Saiety Data Sheets 'pnor 10 use.
8.2 Training
Each person who applies pesticides> feiiilizeis, or h'etbiefdes musl.-be framed for the folloynng:
a, ApprOpriate^^pHci^ibn of the pesticide, fertilizer^ or Iterbicide; b; Appljcahon laws and regulations
c. Affects appiicatiqri ratgf have on storjnwater quality m^agement d; The type of chemical antt.lhe immfedidte.audiohgterm hazards.resiiitingffpm. exposure e. The Safety Data SheetiinfOnhation
f.. Safety.procedures.
g. EmeigeheyspiH mfofmatidri
'h. "Osb pf; pjptectiye equipment
1. Cleanup; pfocediires
-i' 'Disposal procedures
9^0. Storage FaGiijties^
Gp-pexinittees/tyill'adtpt a.putchase, s'tbr^e>-and.dispos^ pplicy such thatallpeSticides^TerUfiSers, an are under^the.coQtr'oi of a QAC/QAEiKblder, Testicrde'Stoi^e faciOfies shall meet regulatGiy rcguifements to. preveht'releastejhfo-the.surTOUnding^cnvirontnent,,Avalerbodies, or be:expbse'd tp stprmwater and protecf the.saffety PfpersohdeEwodcingwithinYsiuihTacjiid ThesC pestfeides.istoxage^Giiitfes skall-belocked/secured whea;nbt-m; use;, Ajhdoprs/oritrances Ta thB facilfties-5hatLb.e,.p,osted. with appfopriate wamm^;g%)s fas^specified in .the .Oaliff!rhiap5paEtiherit dfPBstipi.de'.ftdguratrpnS,'^,e refer^^ All signs shall be. legtble-aVamiaiihum distarree of^S-feetfrom anydirectibn.
Pesticide'con^iiierS shEipi^^ Jibt b.e:stdred-.Oii'.tfie floor or bare gpund, ;NQiflbor.-:diains,- which.emp^ jatO.;s.t.o]nh. •dr^hs, arepennitted vvithinihe stoih^.facilify. All'po^yd&rut/^a storage faoi;li:^-^alIre.ither be in'thepri^al. bohtmnef, Or the service cbW^er; Serondafy contaihrnent is'recomnnendedj but-ndtmahdato^. All contahterS .will have a;,copy ofthapcothrct-labelattached.
.Open. b'^gs-of pesticides musthe enclosed in'.a setpjidary con:&iner [^ closed heavy plastic bagi or can with .'a light lid)V to prevent exp.osiire or spillage^ Itlhe original pesticide icOataihefs are wetaT ate in a'state Ofjpst or deten6raUQh,.prdperly labeled piastre or metal;^ebdndafy 'eon^ihers diall-be providedTo prevent accidental leakage..
^ Tenlura-Couiitywide ^lortrriydi^r 7 of 10
CC Agreement No. 2019-159A
V-eniuraCouniyAppIicatioaProlocof
'AdoptedJuly 2001
Amended- Oclob'e^-15,2009
Amended.Febrjiary 27. 20Id
10.0 D-eMnt^n^inationZDisppsal;
£ach G.o-perjnjtlee WjU adopt a dbcpntainmation and- disposal procedure that is mariaged'by a QAG/QAL •meeis ihe.fonowmg;:minimum reqiiicemehts. Xiquids:f»rOduded'during-the decohtanii.naiOn.processshallbe bandied acoprding to ipderal ahd^fafe-requlreinetits andinanaged to reduce exposure'to swimv/aterand ftgro -pnteriog'tfie^lOnn drain systeni.orsuiface waters.-
10.1 Cfeanup'
Containers used to apply pesticides, .fertilizers, or.herbicldes of2S :gallons or less iriirsfbe triple rinsed after each pse.. Containers sent babic to the manufacturer willfollowrinanufacdiirer's recpraTnen'datiOnspr ^tafe,and7ederal guidelinesifor ftansportihg. The Iriple-oh.se'proc.edufes-will cpnsistpfthefpnpwmg; a. Cseiiihe cbntamer volume-for confainere less ftian 5 gallons and l/p'the cbntainei' voJume for containers greater than'S.gallons. '•
b. Place..rinsen?ediu,m m th'ecpatejneT," securely close^.-agiiate::
p. .pi^iin;.rinse. splutipji into tank: mix. Allow draiiiing 30 seconds. :d:- Repeat steps bi aiid;c. a.Tninunura qf,two times'; o'r e.- feyerre.niptiecJ .cpntaji^erover a-nozzte locatcd-ih the opcriing^ofthB mix'tankih'at i&c'apable pfripsmgalii iriner surfaceSipfthe CDqtain'dr.
Tor for&ef.infpnnatipnj/ple.as.e visit th& site foptheCaIifomiaT)epartra"eiit ofPesticide Regdiatio'nslisted-^m SeetloiulO ofthis'SOP".
1G;2: Brsposal^
Pestici.de,Tertllizer;,^d herbicide Waste inciudes,leftover cEiemicals:and\chemjcaf.coht^ner."riieates. Airp.e.^icidie -waste shall be treated.as hazardous waste> Mhiihr^tlon-Dt pMtic V^aste-is a Hi^,ptJDrify for the,pesticide usen •If Waste before .rem;oyal, it slroPld be, stored in an. area^that-is^n'ot exposed to storTQwater, stormwatei' ? nmoff, or surface'WJiter."
I 1!0v3 Stbfage
-Storage pf;i»sticides, fertilizers,:and herbicides^hDUld be^in.accordan'ceAVith "re'quireirtepts as sj^cifi^-'ihthe . manufacturer's instructions br'Caiifonua Department of Pesticf^p"Ilegillaftofls.Ckee-Referencesijfthelbst^ itp'n). tofnarwfacturer are-notprovided.
8-ofia
CC Agreement No. 2019-159A
yentiira Counly -AppHcqtion.PwtocoI
Adopted July 2001
Ametided'.OctoBer 15.2009
AmendedFnbKuary.27, 2.014
1:1.D
11.1 Regulations
a. Vgritura Gounty| NPDES-Permit GAS0(f1002.,CGrd"er'No. 2Ql0-OiO8)littpjVwww.waterboards.M.gov/Iosangeles/waterJssues/prograhi^stoiTOwater/inOJiicipaWndex.shtml b.; Venmra-CoimlyNPDES PermitCAS664002:(Oiaer;Hp. 0^00571) d. Titlo3 CCR, Pesticide and Control Operations-Section 6674, 6700-6900,(CalEPA) di; Unifonn Fire'Gp.de<;P'^"cide Storage and Display
e; 4i>CFR Regulations of "Pesticides sections 165". lA 80: (^vww.usepa.novl f S^e Water"Resources Control.Board GeneralNPDES Pennit, fOr-ther.Discharge of AqualfcPesticideSrfor Aquatic Weed Control m\VVers:afthe US;.General.Ferm1tNp. CA"G990005"-Water Quality Ordcr'WG. ;20i3-0002-DWQ
g. Slate Water'R^Qtiipes Cbhtrol BPwd General "NPDES Permit fon. Discharges ofAquatic Pesticldes.lo Surfece Waters of the United States.fdnVector Control; GeneraJ^erihitl^Q. GAiG99b0O4.r:- Wat'er.Qualjty bWefhiP/zoi 2-oo:b3;-P\VQ.
1"i:2 Web Sites:
a;-. X^HfpmisE>epaitment'pf^Pesticia'e Regulation-Wvw.cdi5r.ca.goy b'. Weather tracking—w^'w.weailier.gpv
'G^ptuja;Epvh'onmental Protection Agency-(GalEPA)--"wWw.calepa.ca;gpY d. State Water^Res'oTiirPes-Qop&pi Bbaid - Aquatic:Pestfoide'Pennit_s - lillp://wvy\Y.waterbQai'dS;,ca.gov/water_issues/prograins/npdes/peslicides/ ye^turaC^unQnyideStomyiiaierQuaUtyManagemefdT^.d^cm ,9-oft& CC Agreement No. 2019-159A
VehUffaC-cimfy^Applicqthh.Piioioc^^^
AdoptedJuly 2PQJ
Amended October T5-, 200P-
Amended February 27, 2014,
Attachment A
://www,cdnr.ca.
i'O ofll.O
CC Agreement No. 2019-159A
STATE OF CALIFORNIA
MONTHLY SUMMARY PESTICIDE USE REPORT
DFR-ENF-060 (REV. 4-12) PAGE 1 OF 2
DEPARTMENT OF PESTICIDE REGULATION
ENFORCEMENT BRANCH
INSTRUCTIONS FOR COMPLETING THIS FORM ARE INDICATED BELOW AND ON THE REVBRSE SIDR OPERATOR (FIRM NAME) ADDRESS"" " CITY ZIP CODE PHONE NUMBER
OPERATOR ID/PERMIT NUMBER
'
LICENSE NUMBER COUNTY WHERE APPLIED COUNTY NUMBER MONTKYEAr OF USE TOTAL NUMBER OF APPUCATIONS
2. Compfefe Column E by using one of tho following codes:
Code 10 - Structural Pest Control Includes any pest control workperfomed within or on buildings and other structures.
Code 30 • Landscape Maintenance Pest Control Includes anypast control work performed on landscape plantings around residences or otherbuildings, golfcourses, perUs. cemeteries etc CodeAO - RIghl-of-Way Pest Control -Includes anypest control work performed along roadsides, power lines,'median strips, ditch banks, and similar sites' ' ' Code 60 - Public Health Pest ConlroL - Includes anypest control work performed by or under contract with State or local public health or vector control agencies.
Code 60 • Vertebrate Pest Control....^ any vertebrate pest control v/ork performed bypublic agencies or work underihe supervision of the State or county egricuitural commissioner Code 91 - Cornmodlty Fumigation (Nonfood/Nonfeed) Inctadeshim'galionofnonfdod/nonfeadcammodltlassuch as pallets, dunnage, fumiture, burlap bags, etc.
Code 100 - Regulatory Pest Control,..^ includes anypest control ivorifperformed bypublic employees or contractors In the eor^iro! of rego/afedpes/s.
3. Complete Co/t/mns F and 6, if use does not fit end afiho ahnvn codes A - B c D E F - G
MANUFACTURER AND
NAME OF PRODUCT APPUED
EPA/CALtFORNlA REGISTRATION NUMBER FROM UBEL
INCLUDE ALPHA CODE
TOTAL PRODUCT USED
(Check One UnH of Measure)
NUMBER OF
APPUCATIONS CODE- COMMODITY OR SITE
TREATED
ACRESrUNirS
TREATED
n □ □ □ □
LB oz FT QT GA
□ □ □ □ □
LB OZ PT QT OA
■
□ n □ □ □
.LB OZ PT QT GA
□ □ □ □ □LB OZ PT QT GA
□ □ □ □ □
LB OZ PT QT GA '
□ □ □ □ □LB 02 PT OT OA
□ □ □ □ □
LB 02 PT QT GA
RSJORT PREPARED BY
Distribution: CAC - Two copies; Report preparer - One copy DATE
GENERAL INFORMATJON FOR COMPLETING THE MONTHLY SUWr/lARY PESTICIDE USE REPORT (Page 2 of 2)
Reporting Requirements
Reporting of at! pesticide applicadpns including spray adjuvants and plant growth regulators, is required by:
1. Landscape maintenance gardener pest control businesses, agricuIluraJ pest control businesses performing residential work, and stfuclural pest control businesses.
2. Public agendes, pest control businesses and projperty operators who apply pesticides for agricullura! use other than for the production of an agricultural commodity. These uses include applications for the pnoduction of poultry, fish, and aplaiy. Pest control businesses must report uses for the production of livestock. Also, uses on golf courses, parks, rights-of-way, cemeteries, forests, ditches, fence lines, etc. must be reported.
3. Persons who use resMcted materials for uses other than the production of an agricultural commodity.
A. Persons who use a pestidde for Industrial post-harvest commodity treatments.
5. Persons who use a Ground Water Protection pestidde. listed in Title 3, Cailfomla Code of Regulations, section 6800(b) for any outdoor, institutional or industrial use.
Report Filing Deadlines
Submit two (2) copies of this report to the county agricultural commissioner by the 10th of the month, following. Ihe month in which the work was performed. Reports may be hand-deiivered or mailed, the postmark serving as the dale of delivery. Retain a copy for your records.
For each month when no pest control work has been performed, licensed pest control buslnesses.must submit a use report by the 10th day of the foilowing month to the county agricultural commissioner in counties where they are registered. The use report must indicate that no pest control work was performed.
SPECIFIC INSTRUCTIONS FOR COMPLETING THE FACE PAGE
The operatoryfirm Information should be filied out completely, including the address. ZIP code, and telephone number.
Identify the Operator Identification/Restricted Material Permit Number, If applicable.
Enter U^e name of the county where the pestlcidefs) was applied.
Indicate the county numberwhere the product(s) was applied. The county number is available from Ihe county agricultural commissioner's office. A separate report must be filed for each county where pesticides were applied.
Enter the month and year in whidi the applications Virere made.
Enter the total number of applications (i.e., the total of column D below} made during the month.
In Column A, enter both the manufacturer and brand name of the product In Column D, enter the "EPA Registration Number" or "California Registration Number" that appears on the pestidde label. Including alpha codes, if any (AA, ZA, ZB, etc.). Do not use the "EPA Establishment Number" (Est. No.). ' In Column C, indicate the total amount of product used as formulated and packaged by the manufacturer. Do not report the total mixture after dilution. Check only one unit of measure. If nersssary, dedmals and fractions may be used. in Column D, indicate the total number of applications for each pesticide used during the reporting month. Each separate site (home, apartment complex, building, rfghl-of-way, grain silo, etc.) should be counted as one applicatioru For tank mixes, each represented pestidde should be credited with one appltcatipn.
In Column E, if the use of the product is stnjctural, landscape, right-of-way, vertebrate, public health, commodity fumigation (nonfiaod/nonfeed) or regulatory, enter the appropriate code number. Leave Columns F and G blank.
In Column F, if use of the product is not included in one of the number coded categories that are identified In column E, such as food/feed commodity Rrmigations, seed treatment, noncrop fencelines or ditch banks, etc., enter Ihe commodity or she treated. Leave Column E t^lnnk Do not enter vertebrate pest control work in production areas such as orchards or other crop areas. This work should be reported on the Production Agriculture Monthly Pestidde Use Report
In Column G, If use of the product Is,not included in one of the number-coded categories that are identified in Column E, enter the amount treated and the appropriate unit of measure (acres, pounds, square feet, tons, etc.). If you have a different measure, desoribe it fully and enter the amount treated. Leave Cotitmn E blank.
Enter the name of the person responsible for completing the information, and date the report. This could be a licensee, a manager, the person who applied the pesticide, a bookkeeper, etc.
CC Agreement No. 2019r159A
EXHIBIT B
Compensation
Annual Cost Area 1 $244,135.80
Annual Cost Area 2 $211,764.00
Annual Cost Area 3 $298,248.00
Annual Cost Area 4 $591,236.00
Annual Cost Area 5 $125,956.00
Total Annual Cost All 5 Areas $1,471,339.80
The following table illustrates contract costs per Fiscal Year.
Fiscal Year Annual Amount Estimated 4%
CPl Increase
Total Authorized
Expenditure
FY 2019/20
(January-June)
$905,244.00 - $905,244.00
FY 2020/21 $1,471,339.80 - $1,471,339.80
FY 2021/22 $1,471,339.80 $58,854 $1,530,193.80
FY 2022/23 $1,530,193.80 $61,208 $1,591,401.80
Total $5,378,117.40 $120,062 $5,498,179.40
CC Agreement No. 2019-159A