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MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 13, 2024
CALL TO ORDER
The Mayor called the meeting to order at 4:00 p.m.
ROLL CALL
Council Present: Tony Trembley, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez-Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
CLOSED SESSION
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Mitchell Cameron, Administrative Services Director
Dave Klotzle, Public Works Director
Rachel Richman, City Attorney
David Sanchez, Community Development Director
Eric Tennessen, Police Department Commander
Christy Truelsen, Interim Assistant Finance Director
Silvia Jaquez, Deputy City Clerk
The City Attorney read the closed session items into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: Roy Allan Slurry Seal Inc. v. City of Camarillo Ventura County Superior Court Case No. 2024CUBC021386
B. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: Ventura County Citizens Against Mega Gas v. City of Camarillo Ventura County Superior Court Case No. 2024CUWM022213
5:00 P .M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
All City Councilmembers were present.
City Council Minutes - November 13, 2024 Page 1 of 7
APPROVAL OF AGENDA
The agenda was approved.
GENERAL PUBLIC COMMENTS - NONE
PRESENTATIONS
C. Camarillo Airport Update Ventura County Director of Airports This item was postponed.
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
The Council expressed their sympathy and support to those affective by the Mountain Fire. They thanked first responders, supporting organizations, and city staff for the coordinated quick response.
Councilmember Martinez-Bravo requested the meeting adjourn in memory of the twelve victims of the Borderline shooting.
Counci1member Tennessen requested the meeting adjourn in memory of Deputy Eugene Kostiuchenko who was killed in the line of duty on October 28, 2014.
CONSENT CALENDAR
D. City Council Meeting Minutes
E.
F.
G.
H.
I.
Approved the minutes of the regular meeting of October 23, 2024.
Disbursements
Adopted Resolution No. 2024-78 approving disbursements.
Revenue & Expenditure Report for the Quarter Ended October 2024 Received and filed report.
Amendment to City Council Policy 1.03 Reimbursement of Travel Expenses for Elected and Appointed Officials
Approved the amendments to City Council Policy 1.03 Reimbursement of Travel and Expenses for Elected and Appointed Officials.
Amendment to City Council Policy 2.05 Travel Expense Reimbursement Approved the amendments to City Council Policy 2.05 Travel Expense Reimbursement.
Annual Review of Policy 3.09 Other Post-Employment Benefits (OPEB) Trust Investment
Approved the amendments made to City Council Policy 3.09 Other Post Employment Benefits (OPEB) Trust Investment.
City Council Minutes - November 13, 2024 Page 2 of 7
J. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Approved the amendments made to City Council Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment.
K. Pleasant Valley Recreation and Park District Park Impact Fee Annual Report Received and filed the report.
L. Utility Bills, Business Tax Renewals and Certificates Print and Mail Services - First Amendment
Authorized the City Manager to execute Agreement 2021-1 ?0A with lnfoSend, Inc. for processing, printing, and mailing of utility bills and business tax renewals and certificates for a not-to-exceed amount of $150,000 for an additional two year term, expiring December 31, 2026.
M. On-Call Trade Work- Contractor Agreements and Amendments
1. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-66A with General Pump Company, Inc. for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
2. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-72A with Innocenti Construction Inc. for a total agreement amount not-to-exceed $120,000 for FY 2024/25; and
3. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-184 with Best Drilling and Pump, Inc. for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
4. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-185 with Zim Industries, Inc. dba Bakersfield Well & Pump Company for a total agreement amount not-to-exceed $150,000 for FY 2024/25; and
5. Authorized the City Manager/District Manager to execute CC/CSD Agreement No. 2024-190 with Alliance Environmental Group, LLC for a total agreement amount not-to-exceed $60,000 for FY 2024/25; and
6. Authorized the City Manager/District Manager to execute task orders with the selected contractors for on-call trade work.
N. Citywide Opticom Installation (TM-2024-4) - Award of Contract
1. Found Specification No. TM-2024-4, Citywide Opticom Installation Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorized the City Manager to execute Public Works Contract No. 2024- 188 with Econolite Systems Inc. in the amount of $197,047.72 and execute contract change orders for project contingencies in the amount of $19,705 for a total authorized expenditure of $216,752.72.
0. CPD-248, America's Tires (401 West Ventura Boulevard) - Resolutlon Approving Improvement Plans, Acknowledging Receipt of Agreements, Securities and Other Necessary Documents and Issuance of a Water Will-SeNe City Council Minutes - November 13, 2024 Page 3 of 7
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Q.
R.
S.
Letter
Adopted Resolution No. 2024-79 approving improvement plans, acknowledging receipt of agreements, securities and other necessary documents, and issuance of a Water Will-Serve letter for CPD-248.
Camarillo Video Detection Project (TM-2024-2) - Award of Contract
1. Found Specification No. TM-2024-2, Camarillo Video Detection Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorized the City Manager to execute Public Works Contract No. 2024- 187 with Econolite Systems Inc. in the amount of $105,686 and execute contract change orders for project contingencies in the amount of $10,570 for a total authorized expenditure of $116,256.
Well E (Project No. WT-5101) - A greement Award for Engineering Design Services
Authorized the City Manager to execute Professional Services Agreement No. 2024-181 with Hazen and Sawyer in an amount not-to-exceed $1,269,217.45 for professional engineering services.
Bridge Replacement at Las Posas Road and Ventura Boulevard (Project No. SD- 5052) -Agreement Amendment for Additional Engineering Services
1. Authorized an appropriation of $232,456 in the Capital Improvement Projects Fund, Account No. 410-8510-485.92-21 and Project SD-5052; and
2. Authorized an appropriation of $232,456 for a Transfer Out from the Bridge Policy Fund Account No. 252-9999-499.98-41 to the Capital Improvement Projects Fund Transfer in Account No. 410-9999-399-98-13; and
3. Authorized the City Manager to execute Professional Services Agreement No. 2021-30E with HDR Engineering, Inc. in an amount not-to-exceed $202,135.02 to provide additional grant support, environmental and right-of way services and authorized a contingency in the amount of $30,320 for a total agreement authorization of $1,376,982.02; and
4. Authorized the City Manager to execute future amendments to the Agreement with HDR Engineering, Inc. for unforeseen additional services up to the authorized contingency amount.
Professional Services Agreement with Pegasus Studios for Audio Visual Meeting Management
1. Found that Audio Visual Management Services are exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorized City Manager to execute Agreement No. 2024-183 with Pegasus Studios for a not to exceed the amount of $453,600; and
3. Authorized an appropriation of $55,600 in the City Hall Facility Division, Account No. 101-5750-457.32-01 from available General Fund Unassigned Fund balance.
City Counc11 Minutes - November 13, 2024 Page 4 of 7
,- T. City Hall Council Chambers Remodel (Project No. CH-09-01) - A greement Amendments: and Ratify Landscape Maintenance Services Amendment
1. Authorized an appropriation of $100,000 for the amendments and contingencies in the Capital Improvement Projects Fund, 410-8510-485-
92.41 and Project CH-09-01 from available Capital Improvement Projects Fund Balance; and
2. Ratified Agreement No. 2019-159H with Landscape Development Inc. in an amount not-to-exceed $88,708 for City Hall atrium work, and authorized a contingency in the amount of $13,500, for a total contract authorization of $10,674,759.03; and
3. Authorized the City Manager to execute future amendments with Landscape Development Inc. for unforeseen additional services up to the authorized contingency amount; and
4. Authorized the City Manager to execute Professional Services Agreement No. 2023-147B with Willdan Engineering in an amount not-to-exceed $40,000 to provide additional construction management and inspection services, and authorized a contingency in the amount of $10,000, for a total agreement authorization of $312,044; and
5. Authorized the City Manager to execute Professional Services Agreement No. 2020-1 C with Ravatt, Albrecht, & Associates, Inc. in an amount not-to exceed $40,000 for additional design support services during construction, and authorized a contingency in the amount of $10,000, for a total agreement authorization of $419,952.55; and
6. Authorized the City Manager to execute future amendments to the agreements with Willdan Engineering and Ravatt, Albrecht & Associates, Inc. for unforeseen additional services up to the authorized contingency amounts.
MOTION to approve Items D through T.
Councilmember Santangelo moved; Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
PUBLIC HEARINGS
U. Addendum to Final Mitigated Negative Declaration 2009-6, Village at the Park Soecific Plan Amendment. Change of Zone No. 336, and Commercial Planned Development Permit No. 255, Hiji Investment & TFR Investment Companies Planning Manager Lee presented a PowerPoint providing an overview of the requests from Hiji Investment and TFR Investment Companies. She addressed questions relating to the traffic flow and signage for drivers exiting the freeway.
PUBLIC HEARING OPENED
Dennis Hardgrave, Hiji Family Representative, addressed the Council regarding the project.
The Council supported the proposed addendum to Final Mitigated Negative City Council Minutes - November 13, 2024 Page 5 of7
Declaration 2009-6, Village at the Park Specific Plan Amendment, Change of Zone No. 336, and Commercial Planned Development Permit No. 255, Hiji Investment & TFR Investment Companies, stating the project would offer twenty six parking spaces and multiple driveways to accommodate traffic volume, generate revenue, is a best use of the site, and offers walkability.
MOTION to approve the following recommended actions:
1. Adopted Resolution 2021-80 approving an Addendum to Mitigated Negative Declaration 2009-6; and
2. Adopted Resolution 2024-81 approving an Amendment to the Village at the Park Specific Plan; and
3. Introduced Ordinance No. 2026 approving Change of Zone No. 336 on 0.94 acres from Commercial Mixed Use to Commercial Planned Development; and
4. Adopted Resolution No. 2024-82 approving Commercial Planned Development Permit No. 255, subject to the recommended conditions of approval.
Councilmember Martinez-Bravo moved, Councilmember Santangelo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
V. Camarillo Homelessness Strategic Plan Update
This item was postponed to a future date.
w. Proclamation of Local Emergency
City Manager Ramirez provided an overview of the Proclamation and formal declaration of the existence of a local emergency in the City of Camarillo in response to the November 6, 2024, Mountain Fire.
MOTION to adopt Resolution No. 2024-83 of the City Council of the City of Camarillo, California, proclaiming and affirming the existence of a Local Emergency, and confirming and ratifying Proclamation by City's EOC Director of the Existence of a Local Emergency, in response to the Mountain Fire.
Councilmember Tennessen moved; Councilmember Martinez-Bravo seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
CLOSED SESSION REPORT
City Attorney Richman indicated there was no reportable action from the Closed Session.
ADJOURN
The meeting adjourned at 6:03 p.m. ln memory of the victims of the Borderline shooting City Council Mlnutes - November 13, 2024 Page 6 of 7
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and Deputy Eugene Kostiuchenko.
ATTEST:
City Cler
City Council Minutes - November 13, 2024 Page 7 of7